Project Accountant | Vision

mechanicalsolutions; O’Fallon (MO); On-site; USD 60,000 - 90,000; Full time

Job summary

Vision Electric & Systems is a full-service electrical contractor based in O'Fallon, Missouri. We are seeking a Project Accountant to support project teams by managing accounts payable and receivable, ensuring accurate job costing, and coordinating with subcontractors and vendors throughout the project lifecycle.

The role requires strong communication, time-management, and system navigation skills to deliver timely invoicing and insightful job cost reporting to project managers and engineers.

Qualifications

• Associate degree or equivalent knowledge; BS/BA in Accounting preferred
• Minimum 3 years of accounting experience, preferably in GC or Subcontractor
• Proficient in Excel, Google Sheets, and MS Office

Responsibilities

• Receive, code, and route invoices for appropriate approval
• Enter approved invoices into the accounting system with accurate coding
• Review vendor records and statements; resolve billing or payment discrepancies
• Communicate with vendors regarding payment status and inquiries
• Assist with 1099 preparation and GAAP compliance
• Collect and maintain W-9 forms for vendors
• Monitor subcontractor records in the accounting system
• Ensure billings do not exceed contractual limits or change orders

Skills

Excel

Communication

Organizational skills

Education

Associate degree or equivalent knowledge; BS/BA preferred

Tools

ComputerEase

Job description

Project Accountant

Vision Electric & Systems

Full Time

O'Fallon, MO.

About Us:

Vision Electric & Systems is a full-service electrical contractor based in O'Fallon, Missouri. Specializing in design/build electrical construction, the company offers a comprehensive range of services, including power systems, lighting, structured cabling, and fire alarm systems. With a commitment to safety and quality, Vision Electric has maintained a "lost time free" record and an EMR of 0.74 since its inception. Their collaborative approach and dedication to client satisfaction have established them as a reliable partner in the industry.

The Role:

The Project Accountant is responsible for maintaining a strong working knowledge of accounts payable, accounts receivable, and job cost systems. This role involves supporting project teams by answering inquiries regarding invoice status and providing insight into available job cost reports. The Project Accountant must effectively manage time, prioritize tasks, and organize workload to meet deadlines. Coordination with subcontractors and suppliers is essential to ensure timely invoicing. Strong communication skills and the ability to navigate financial systems are key to supporting project managers and engineers throughout the project lifecycle.

Responsibilities:

• Receive, code, and route invoices for appropriate approval.
• Enter approved invoices into the accounting system, ensuring accurate coding and classification.
• Review vendor records and statements; investigate and resolve billing or payment discrepancies.
• Communicate with vendors regarding payment status and respond to related inquiries.
• Assist with the preparation of 1099 forms and ensure compliance with company policies and Generally Accepted Accounting Principles (GAAP).
• Collect and maintain W-9 forms for all vendors.
• Organize and manage both open and paid accounts payable files.
• Monitor subcontractor records within the accounting system.
• Verify that billings do not exceed contractual limits or pending change orders issued by project management.
• Proactively request invoices from subcontractors and vendors when necessary.
• Prepare and distribute customer invoices, including AIA documentation and supporting materials, in accordance with contractual terms and agreements.
• Process invoices electronically through platforms such as DataServ and Textura.
• Generate accounts receivable aging reports and collections summaries for management review.
• Submit invoices with all required documentation as specified by the owner, including lien waivers, supporting schedules, and copies of related invoices.
• Record invoices accurately in the accounting system and any applicable third-party software.
• Forward all contracts and subcontracts to the legal team for review and approval.
• Prepare subcontracts and purchase orders as directed by the Project Manager.
• Ensure all subcontractors are issued appropriate contractual documentation.
• Assist in the setup and management of Contractor Controlled Insurance Program (CCIP) documentation.
• Support month-end and year-end closing processes for both accounts payable and accounts receivable.
• Maintain well-organized financial records to support audit readiness and compliance requirements.
• Collaborate with accounting personnel to enhance operational efficiency and strengthen internal controls.
• Provide assistance with special projects, account reconciliations, and financial reporting as needed.

Qualifications:

• Associate degree or equivalent knowledge; working toward a BS/BA in Accounting preferred
• Minimum 3 years of accounting experience, preferably with a General Contractor or Subcontractor
• Proficient in Microsoft Excel, other Microsoft Office applications, and Google Sheets
• Strong communication, organizational skills with attention to detail
• Experience with ComputerEase is a plus

Why People Choose Vision Electric & Systems

At Vision Electric & Systems, we bring energy, expertise, and innovation to every project we touch. Our people are the heart of our success, and we are committed to creating a safe, inclusive, and supportive workplace where every team member can thrive. We celebrate diversity and ensure everyone can see themselves represented and make a meaningful impact at every level of the company.

If you are ready to power your career forward, the Vision Electric TEAM wants you!

Why Power Your Career With Vision Electric & Systems

Career Growth

• Take on challenging design/build projects in commercial and industrial electrical construction
• Opportunities for advancement through mentorship and hands-on learning.

Comprehensive Benefits

• Health, Dental, and Vision Coverage
• 401(k) Match
• Life Insurance
• Additional benefits for employees and their families

Headquarters Perks

• In-office gym
• Personal training sessions
• Yoga classes
• Massage therapist
• Game room

Company Culture

• Collaborative, innovative, and people-centered
• Strong focus on safety, work-life balance, and professional development
• Team activities and wellness programs supporting both physical and mental health

Our Impact and Recognition

• Full-service electrical contractor specializing in design/build and 24-hour emergency service
• Expertise in power distribution, lighting, fire alarm, automation, and structured cabling
• 100% lost-time-free safety record with an EMR of 0.74
• Affiliated with TW Constructors, expanding integrated design/build opportunities
• Nationwide projects on high-profile, complex, and mission-critical facilities
• Licensed in multiple states and recognized in the top 4% of contractors in Missouri

At Vision Electric, your ideas, skills, and contributions are valued. Join us and help build a brighter future—together.

Vision Electric is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. Vision Electric is a background screening, drug-free workplace. Both of these requirements will be partial determination of final result in hiring. Vision Electric does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of Vision Electric without a prior written search agreement will be considered unsolicited and the property of Vision Electric.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.