Project Accountant 3

Manhattan Construction Company; Tulsa (OK); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive pay and benefits

Professional development programs

Team-oriented workplace

Job summary

Manhattan Construction Company is seeking a Project Accountant 3 in Tulsa, OK. This role involves reconciling project accounts, training regional teams, and processing invoices, with a strong focus on time management and communication skills.

The ideal candidate will possess a bachelor’s degree in Accounting or relevant experience, along with a minimum of 6 years in the field. Join a positive, team-oriented environment with opportunities for professional development.

Qualifications

• Minimum 6 years of industry experience required.
• High school diploma or GED is essential.
• Proficiency in relevant accounting practices.

Responsibilities

• Process invoices for approval and inputs into accounting system.
• Assist with onboarding and training for regional accounting workgroup.
• Prepare and process Owner billings according to contract requirements.

Skills

Strong computer skills

Time management and organizational skills

Ability to analyze, identify, and resolve issues

Education

4-year bachelor’s degree in Accounting or relevant experience

Tools

Microsoft Office

Vista ERP

Job description

POSITION SUMMARY

The Project Accountant 3 (PA3) holds the qualities and responsibilities of the PA2, as well as a focus on project reconciliation efforts and development and training of the regional accounting workgroup. The position works under direct supervision of the Project Manager, with guidance from the Director of Project Accounting, and assists in the development and execution of the billing strategy of the Project Execution Plan. This position must demonstrate strong organizational and time management skills, strong communication and client service skills, and strong analytical skills while pursuing timely resolution.

RESPONSIBILITIES

• Process all material and subcontractor invoices for approval and inputs into the accounting system
• Review subcontractors pay application information, including current contract value, stored materials, owner direct purchasing, and retainage, and communicate irregularities to the Project Manager and Subcontractor as appropriate
• Request, collect and file partial and final releases of liens
• Track and assist with subcontractor insurance compliance renewals
• Request and obtain valid W-9s for new vendors
• Collect and process Certified Payrolls when required
• Receive and process payroll for hourly employees
• Assist with onboarding, development, and training for regional accounting workgroup; may be assigned a direct report
• Assist with the project setup process, including but not limited to Job Cost Budgets, and can independently verify Staff Rates, escalation, equipment inclusion/exclusion, etc.
• Assist in the review of owner contracts to identify contractual terms for accounting and billing requirements with the project team and aid in the strategy of meeting requirements in Contract Abstract and Project Execution Plan
• Attend pencil‑copy meetings with subcontractors and Owners
• Assist with assigned projects’ PSR reviews and meetings
• Routinely perform reconciliation and audit reviews to identify any over/under variances; communicate effectively and pursue resolution
• Work with Project Manager to create and monitor Billing Forecasts and change management; communicate with Owner regarding billings that include agreed upon forecasted cost (Insurances, General Conditions, etc.)
• Prepare and process Owner billings on a schedule of values in accordance with contract requirements and MCC Standards (in ERP)
• Generate billing backup detail and reconcile billings against job cost per MCC Standards
• Prepare Job Cost Corrections as required
• Review and provide guidance with NR forecasting to ensure its accuracy with respect to actual cost incurred
• Consistently manage the AP/AR process in VISTA
• Coordinate vendor payments with Corporate AP staff to ensure company policy is followed prior to payment, including adherence to pay‑if‑paid provisions
• Set up and maintain general, subcontractor correspondence and accounting files in document control system
• Help maintain records of computer‑related equipment and prepare equipment transfers as needed
• Demonstrate understanding of various delivery methods, seek additional experience with a variety of project sizes and type; work across multiple projects with varying sizes and complexities
• Provide general administrative support to the project team as requested
• Responsible for conducting themselves in accordance with our Guiding Principles and exhibiting attributes matching the Way We Work.
• Other duties as assigned

JOB SKILLS & ABILITIES

• Strong computer skills are required. In addition to proficiency in Microsoft Office applications, the ability to learn new programs/systems quickly is essential.
• Comfortable working in a paperless environment; experience working Vista or similar ERP
• Good time management and organizational skills
• Ability to understand and follow instructions
• Functions actively and effectively as part of a team
• Demonstrated understanding of various delivery methods and ability to work across multiple projects of various size and complexity
• Proven ability to analyze, identify, and resolve issues with AR and AP timely

QUALIFICATIONS

• High school diploma or GED
• 4‑year bachelor’s degree or relevant Accounting experience
• Minimum 6 years of industry experience

WORKING CONDITIONS AND PHYSICAL EFFORTS

• Ability to physically stand, bend, sit for long periods, and squat throughout the day.
• Ability to repeat the same movements.
• Ability to communicate effectively to participate fully in meetings, video conferences, and phone calls.
• Use hands to type, handle, control, or feel objects, tools, or control.
• Occasionally lift, pull, or move up to 25 lbs.
• Required to travel into Stillwater, OK a minimum of 3 days a week and Tulsa, OK the remainder of the week. (must have a valid Driver’s License).

BENEFITS

• Competitive pay and benefits.
• A positive, friendly, and team‑oriented workplace with caring leadership.
• Professional development and leadership programs.
• Work on exciting projects for your community.
• Security and stability working for a financially strong company.
• More opportunities to grow your career through our multiple U.S. office locations and affiliated companies.