Project Accountant 3

Manhattan Construction; Tulsa (OK); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive pay and benefits

Professional development programs

Team-oriented workplace

Job summary

Manhattan Construction in Tulsa, OK is seeking a Project Accountant 3 who will oversee project reconciliation and assist in training the accounting team. The successful candidate will have strong organizational skills and a focus on timely billing execution, ensuring compliance with project requirements.

You will also manage vendor payments, perform audits, and review owner contracts. The position requires a minimum of 6 years of relevant industry experience and a bachelor's degree or equivalent experience in accounting.

Qualifications

• Minimum 6 years of industry experience.
• Proficient in Microsoft Office applications.
• Comfortable in a paperless environment.

Responsibilities

• Process all material and subcontractor invoices.
• Assist with project setup including Job Cost Budgets.
• Manage accounts payable and receivable processes.
• Prepare and process Owner billings according to schedule.

Skills

Strong computer skills

Good time management

Strong organizational skills

Ability to analyze issues

Education

High school diploma or GED

4-year bachelor's degree or relevant Accounting experience

Tools

Microsoft Office

Vista or similar ERP

Job description

Benefits

At Manhattan, you get:

• Competitive pay and benefits.
• A positive, friendly, and team-oriented workplace with caring leadership.
• Professional development and leadership programs.
• To work on exciting projects for your community.
• Security and stability working for a financially strong company.
• More opportunities to grow your career through our multiple U.S. office locations and affiliated companies.

Position Summary

The Project Accountant 3 (PA3) holds the qualities and responsibilities of the PA2, as well as a focus on project reconciliation efforts and development and training of the regional accounting workgroup. The position works under direct supervision of the Project Manager, with guidance from the Director of Project Accounting, and assists in the development and execution of the billing strategy of the Project Execution Plan. This position must demonstrate strong organizational and time management skills, strong communication and client service skills, and strong analytical skills while pursuing timely resolution.

Major Duties & Responsibilities

• Process all material and subcontractor invoices for
  approval and inputs into the accounting system
• Review subcontractors pay application information,
  including current contract value, stored materials, owner direct
  purchasing, and retainage, and communicate irregularities to the Project
  Manager and Subcontractor as appropriate
• Requests, collects and files partial and final releases
  of liens
• Tracks and assists with subcontractor insurance
  compliance renewals
• Request and obtain valid W-9s for new vendors
• Collects and processes Certified Payrolls when
  required
• Receives and processes payroll for hourly
  employees
• Assists with onboarding, development, and training for
  regional accounting workgroup; may be assigned a direct report
• Assists with the project setup process, including but
  not limited to Job Cost Budgets, and can independently verify Staff Rates, escalation, equipment inclusion/exclusions, etc.
• Assists in the review of owner contracts to identify
  contractual terms for accounting and billing requirements with the project
  team and aids in the strategy of meeting requirements in Contract Abstract
  and Project Execution Plan
• Attends 'pencil-copy' meetings with subcontractors and
  Owners
• Assists with assigned projects' PSR reviews and
  meetings
• Routinely performs reconciliation and audit reviews to
  identify any over/under variances; communicates effectively and pursues
  resolution
• Works with Project Manager to create and monitor
  Billing Forecasts and change management; communicates with Owner regarding
  billings that include agreed upon forecasted cost (Insurances, General
  Conditions, etc.)
• Prepare and process Owner billings on a schedule of
  values in accordance with contract requirements and MCC Standards (in
  ERP)
• Generate billing backup detail and reconcile billings
  against job cost per MCC Standards
• Prepare Job Cost Corrections as required
• Reviews and provides guidance with NR forecasting to
  ensure its accuracy with respect to actual cost incurred
• Consistently manages the AP/AR process in VISTA
• Coordinates vendor payments with Corporate AP staff to
  ensure company policy is followed prior to payment, including adherence to
  pay-if-paid provisions
• Set up and maintain general, subcontractor
  correspondence and accounting files in document control system
• Helps maintain records of computer-related equipment
  and prepares equipment transfers as needed
• Demonstrates understanding of various delivery methods,
  seeks additional experience with a variety of project sizes and type;
  works across multiple projects with varying sizes and complexities
• Provide general administrative support to the project
  team as requested
• Responsible for conducting themselves in accordance with our Guiding Principles and exhibiting attributes matching the Way We Work.
• Other duties as assigned

Job Skills & Abilities Guidelines

• Strong computer skills are required. In addition to
  proficiency in Microsoft Office applications, the ability to learn new
  programs/systems quickly is essential.
• Comfortable working in a paperless environment;
  experience working Vista or similar ERP
• Good time management and organizational skills
• Ability to understand and follow instructions
• Functions actively and effectively as part of a
  team
• Demonstrated understanding of various delivery methods
  and ability to work across multiple projects of various size and
  complexity
• Proven ability to analyze, identify, and resolve issues
  with AR and AP timely

Minimum Qualifications

• High school diploma or GED
• 4-year bachelor's degree or relevant Accounting
  experience
• Minimum 6 years of industry experience

Working Conditions and Physical Efforts

• Ability to physically stand, bend, sit for long periods, and squat throughout the day.
• Ability to repeat the same movements.
• Ability to communicate effectively to participate fully in meetings, video conferences, and phone calls.
• Use hands to type, handle, control, or feel objects, tools, or control.
• Occasionally lift, pull, or move up to 25 lbs.
• Required to travel into Stillwater, OK a minimum of 3 days a week and Tulsa, OK the remainder of the week. (must have a valid Driver's License).