Project Accountant

Addison Group; Yorba Linda (CA); On-site; USD 85,000 - 110,000; Full time

Job summary

Addison Group is seeking a Project Accountant to support project accounting, job costing, WIP reporting, purchasing, and financial analysis for a growing organization in California. The role partners with Project Management and FP&A to ensure accurate project financials and monitor profitability.

The ideal candidate has 3–5 years of project accounting experience, with strong knowledge of WIP, job costing, project billing, and percentage-of-completion accounting.

Qualifications

• 3–5 years of project accounting experience
• Strong knowledge of WIP, job costing, project billing and % complete
• Detail-oriented, thoughtful, self-motivated and dependable
• Experience supporting month-end close and reconciliations
• Strong Excel skills with detailed financial data
• Experience with ERP or project accounting system

Responsibilities

• Prepare and reconcile monthly WIP schedules for active projects
• Review costs, progress billings, estimated costs to complete and % complete
• Perform job cost variance analysis at the cost-code level
• Investigate discrepancies between WIP reporting and the general ledger
• Monitor budgets, commitments, and remaining costs
• Support estimating, billing, and project financial control improvements
• Provide financial insight to Project Management and leadership

Skills

Project accounting

WIP

Job costing

Project billing

Pct. of completion

Excel

ERP system

Detail-oriented

Independent work

Tools

ERP system

Job description

We are seeking a Project Accountant to support project accounting, job costing, WIP reporting, purchasing, and financial analysis for a growing organization. This role will partner closely with Project Management and FP&A to ensure accurate project financials, monitor profitability, and identify potential risks and opportunities.

The ideal candidate has 3–5 years of project accounting experience, with strong knowledge of Work-in-Progress (WIP), job costing, project billing, and percentage-of-completion accounting. This is an excellent opportunity for someone who enjoys project accounting but also wants greater exposure to budgets, forecasting, and forward-looking financial analysis.

We are looking for someone who is detail-oriented, thoughtful, self-motivated, dependable, and strong at follow-through. The successful candidate will be comfortable working independently while collaborating effectively with operational and finance teams.

Key Responsibilities

Project Accounting & WIP

• Coordinate with Project Management and FP&A to prepare and reconcile monthly WIP schedules for active general contracting and subcontracting projects.
• Review project costs incurred to date, progress billings, estimated costs to complete, percentage of completion, and over/under billings.
• Perform detailed job cost variance analysis at the cost-code level, comparing estimated versus actual costs.
• Investigate and resolve discrepancies between project/WIP reporting and the general ledger.
• Ensure accurate accounting for contract assets, contract liabilities, deferred revenue, and related project balances.
• Prepare monthly WIP roll-forwards, project profitability analysis, backlog reporting, and change order/claims tracking.
• Analyze project P&L and margins on a quarterly basis, identifying drivers of margin improvement or erosion.
• Identify margin fade/gain trends and proactively flag projects with financial risk.
• Maintain the integrity and accuracy of the job costing system.
• Monitor project budgets, actual costs, commitments, and remaining costs.
• Analyze project performance and provide financial insight to Project Management and leadership.
• Assist with developing and maintaining project budgets and forward-looking cost projections/forecasts.
• Support estimating, billing, and project financial control improvements.
• Help identify trends and provide analysis that supports better project-level decision-making.

Purchasing & Fixed Assets

• Respond to requests for purchases of operational services and fixed assets.
• Process purchasing requests from the initial request for bid (RFB) through approval, change orders, and final billing.
• Collect and track purchase requests and communicate with vendors and third parties regarding purchase order status, changes, and closure.
• Develop and maintain supporting schedules for complex, multi-phase fixed asset projects.
• Track project costs, approvals, commitments, and timelines to ensure accurate financial reporting.
• Support the allocation of shared costs across entities and projects.

Multi-Entity Operations & Materials Analysis

• Analyze plant production costs, including crushing, asphalt, and materials processing.
• Monitor unit cost per ton/yard and analyze variances against standard or expected costs.
• Analyze and reconcile inventory levels, valuation, and turnover.
• Support accounting and financial analysis across multiple entities and operating locations.
• Partner with operations to understand cost drivers and identify opportunities for improved financial performance.

Qualifications

• 3–5 years of project accounting experience required.
• Strong experience with:
• Work-in-Progress (WIP)
• Job costing
• Project billing
• Percentage-of-completion accounting
• Project P&L and profitability analysis
• Cost and budget variance analysis
• Experience supporting month-end close and account reconciliations.
• Strong Excel skills and ability to work with detailed financial data.
• Experience working with an ERP, job-costing, or project accounting system.
• Construction, contracting, manufacturing, materials, or related industry experience is highly desirable.
• Experience with budgets, forecasting, or financial projections is a strong plus.

Ideal Candidate

• Detailed and highly organized.
• Mindful and thoughtful when reviewing financial information.
• A self-starter who can work independently and take ownership of responsibilities.
• Strong follow-through and accountability.
• Able to manage multiple priorities without becoming overwhelmed.
• Collaborative and comfortable working with Project Management, FP&A, Operations, vendors, and other stakeholders.
• Interested in expanding beyond traditional project accounting into budgeting, forecasting, and forward-looking financial analysis.