Project Accountant

IPS - Integrated Project Services, LLC; Whitpain Township (PA); On-site; USD 55,000 - 75,000; Full time

Job summary

IPS - Integrated Project Services, LLC is seeking a Project Accountant to manage accounting tasks at their headquarters in Blue Bell, Pennsylvania. The role involves overseeing accounts payable, accounts receivable, job costs, and compliance with company policies.

The ideal candidate should have an Associate degree or equivalent experience with a minimum of 1 year in construction accounting. Familiarity with Timberline software and effective communication skills are essential for success in this role.

Qualifications

• Associate degree or equivalent experience required, with a minimum of 1 year in construction accounting.
• Strong organizational skills to manage documents.
• Ability to effectively prioritize time and meet deadlines.

Responsibilities

• Manage accounting functions for assigned projects.
• Monitor company policies concerning projects.
• Set up jobs and contracts in Timberline software.

Skills

Organizational skills

Effective communication

Timeliness

Proficiency in Microsoft Excel

Experience in construction accounting

Education

Associate degree or 3-5 years equivalent experience

Bachelor's degree in Accounting or Finance (preferred)

Tools

Timberline Software

Microsoft Office

Job description

At IPS, we are global leaders in developing innovative solutions for the consulting, architecture, engineering, project controls, procurement, construction management, and CQV of technically complex facilities, primarily in the life sciences industry. We are looking for a talented Project Accountant to join our dedicated team at our headquarters in Blue Bell, Pennsylvania.

Reporting directly to the Project Accounting Manager, you will manage the accounting aspects of the business units and projects effectively and efficiently, with a helpful and friendly attitude of service to all customers. You will also work in conjunction with the Operations Director, Project Manager, Project Engineer, Project Superintendent, and Contract Administrator.

Additional Responsibilities

• Performs all accounting functions relating to assigned projects (e.g., accounts payable, accounts receivable, job costs, etc.).
• Monitors and enforces company policy and procedures concerning assigned projects.
• Sets up jobs and contracts in Timberline, which includes entering budgets based on an approved schedule of values.
• Records subcontractor commitments provided by the Contract Administrator and approved by the Project Manager/Design Manager, comparing amounts to appropriate line items on the schedule of values.
• Reviews approved subcontractor progress payment applications and reconciles them to previous submissions.
• Reconciles the schedule of values on the application to subcontractor commitment.
• Compiles submitted payment requests from subcontractors and suppliers, compares them to Job Cost reports, and includes applicable amounts for general conditions and fees to produce a payment request to be submitted to the owner.
• Reconciles the current request for owner payment to previous submissions.
• Obtains releases of liens from all suppliers and subcontractors for the previous month's payment before issuing checks for further payment.
• Maintains log-on progress payments and release of liens.
• Maintains an ongoing record of retainage being held on subcontracts/vendors.
• Reviews contracts for release of retainage and notifies the Project Manager of any upcoming releases.
• Monitors special payment arrangements to ensure that time-sensitive payments are made on time.
• Enters owner change orders, changes to estimates, subcontracts, subcontractor change orders, and purchase orders.
• Performs Job close-out duties, including reconciling commitments, archiving files, and closing the job in the system.
• Provides A/R Collection information to management.

Qualifications & Requirements

• Associate degree required or 3-5 years equivalent experience, including 1 year minimum in construction accounting.
• Ability to effectively prioritize time and meet deadlines.
• Highly reliable with strong organizational skills to manage a large amount of documents and information.
• A sense of urgency with the ability to multitask and ability to meet multiple deadlines.
• Ability to communicate effectively both verbally and in writing.
• Proficiency in working with and reading financial spreadsheet software (Microsoft Excel), Accounting software (Timberline Software), and Microsoft software.

Preferred Qualifications

• Bachelor's degree in Accounting or Finance or a related field.

All qualified applicants will receive consideration for employment at IPS without regard to race, creed, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, genetic predisposition or carrier status, veteran, marital, or citizenship status, or any other status protected by law. IPS is proud to be an affirmative action and equal opportunity employer.