Project Accountant

IPS-Integrated Project Services; Pennsylvania; On-site; USD 65,000 - 90,000; Full time

Job summary

IPS-Integrated Project Services in Blue Bell, PA is seeking a Project Accountant to manage the accounting for multiple life sciences projects. You will handle AP/AR, job costing, and reporting, collaborating with the Project Accounting Manager and operations team.

The role requires strong Excel and Timberline skills, thorough attention to detail, and the ability to meet tight deadlines while maintaining compliance. This is a hands-on position at our Pennsylvania headquarters.

Qualifications

• Associate degree required or 3-5 years equivalent experience, incl. 1 year in construction accounting.
• Ability to prioritize time and meet deadlines.
• Highly reliable with strong organizational skills for大量 documents (translated as many documents).
• A sense of urgency with multitasking and deadlines.
• Effective communication in writing and verbally.
• Proficient with Microsoft Excel, Timberline Software and Microsoft Office.

Responsibilities

• Performs all accounting functions for assigned projects (AP/AR, job costs).
• Monitors and enforces company policy and procedures for projects.
• Sets up jobs and contracts in Timberline with budgets based on SVs.
• Records subcontractor commitments and compares to SVs.
• Reviews subcontractor progress payment applications and reconciles to prior submissions.
• Compiles payment requests from subcontractors and suppliers for owner payments.
• Reconciles owner payments with prior submissions and monitors payments.
• Maintains progress payments and retainage records; manages lien releases.
• Enters change orders and close-out duties; provides A/R collection data.

Skills

Prioritization

Multitasking

Communication

Attention to detail

Education

Associate degree

Bachelor's degree in Accounting or Finance

Tools

Timberline Software

Microsoft Excel

Microsoft Office

Job description

At IPS, we are global leaders in developing innovative solutions for the consulting, architecture, engineering, project controls, procurement, construction management, and CQV of technically complex facilities, primarily in the life sciences industry. We are looking for a talented Project Accountant to join our dedicated team at our headquarters in Blue Bell, Pennsylvania. Reporting directly to the Project Accounting Manager, you will manage the accounting aspects of the business units and projects effectively and efficiently, with a helpful and friendly attitude of service to all customers. You will also work in conjunction with the Operations Director, Project Manager, Project Engineer, Project Superintendent, and Contract Administrator.

Additional Responsibilities

• Performs all accounting functions relating to assigned projects (e.g., accounts payable, accounts receivable, job costs, etc.).
• Monitors and enforces company policy and procedures concerning assigned projects.
• Sets up jobs and contracts in Timberline, which includes entering budgets based on an approved schedule of values.
• Records subcontractor commitments provided by the Contract Administrator and approved by the Project Manager/Design Manager, comparing amounts to appropriate line items on the schedule of values.
• Reviews approved subcontractor progress payment applications and reconciles them to previous submissions.
• Reconciles the schedule of values on the application to subcontractor commitment.
• Compiles submitted payment requests from subcontractors and suppliers, compares them to Job Cost reports, and includes applicable amounts for general conditions and fees to produce a payment request to be submitted to the owner.
• Reconciles the current request for owner payment to previous submissions.
• Obtains releases of liens from all suppliers and subcontractors for the previous month’s payment before issuing checks for further payment.
• Maintains log-on progress payments and release of liens.
• Maintains an ongoing record of retainage being held on subcontracts/vendors.
• Reviews contracts for release of retainage and notifies the Project Manager of any upcoming releases.
• Monitors special payment arrangements to ensure that time-sensitive payments are made on time.
• Enters owner change orders, changes to estimates, subcontracts, subcontractor change orders, and purchase orders.
• Performs Job close-out duties, including reconciling commitments, archiving files, and closing the job in the system.
• Provides A/R Collection information to management.

Qualifications & Requirements

• Associate degree required or 3-5 years equivalent experience, including 1 year minimum in construction accounting.
• Ability to effectively prioritize time and meet deadlines.
• Highly reliable with strong organizational skills to manage a large amount of documents and information.
• A sense of urgency with the ability to multitask and ability to meet multiple deadlines.
• Ability to communicate effectively both verbally and in writing.
• Proficiency in working with and reading financial spreadsheet software (Microsoft Excel), Accounting software (Timberline Software), and Microsoft software.

Preferred Qualifications

• Bachelor's degree in Accounting or Finance or a related field.

All interviews are conducted either in person or virtually, with video required.

About Us

IPS, a Berkshire Hathaway company, is a global leader in technical consulting, architecture, engineering, procurement, construction management, commissioning, qualification, and validation services for technically complex facilities. Integration is how we think and work. It requires the ability to unite existing and emerging technologies into a process that reliably delivers products and accelerates speed to market. That end-to-end mindset allows us to be agile and anticipate challenges as we move projects toward operational readiness. IPS applies design and delivery expertise, client-side experience, and supplier-side insight to every project. We infuse our curiosity, our passion, and our commitment to partnership in delivering solutions at any scale. We meet our clients where they are and get them to where they need to go. That’s only possible when we care as much as our clients do.

Specialties

Process Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV, and Staffing Services.

All qualified applicants will receive consideration for employment at IPS without regard to race, creed, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, genetic predisposition or carrier status, veteran, marital, or citizenship status, or any other status protected by law. IPS is proud to be an affirmative action and equal opportunity employer.