Project Accountant

McCormick Taylor; Pittsburgh (Allegheny County); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Health benefits

Vision and dental plans

Work-life balance programs

Hybrid work schedule

Job summary

McCormick Taylor is seeking a driven Project Accountant to join our Accounting department. You will serve as a key financial partner supporting the fiscal success of engineering and planning projects from budgeting through invoicing and closeout.

You will collaborate with Project Managers (PMs) from initial budgeting and contract setup to invoicing, compliance, and closeout to protect project profitability and ensure accurate financial data. This position reports to a Project Accounting Manager.

Qualifications

• Bachelor’s Degree in a business-related field required.
• 1–3 years of experience in a project billing or accounting role.
• Experience in architecture/engineering/construction industry preferred.
• Intermediate knowledge of Microsoft Excel (sorting, filtering, formulas such as XLOOKUP and SUMIF).
• Familiarity with DOT billing standards or FAR guidelines is preferred but not required.

Responsibilities

• Prepare and format cost proposals and budgets; input contract budgets and billing rate tables into Deltek Vantagepoint.
• Prepare, review, and finalize draft invoices, ensuring accuracy of labor and expense charges.
• Review subconsultant invoices for coding accuracy; coordinate revisions and post into the system after PM approval.
• Track project health and AR aging; collaborate with PMs and clients to resolve payment issues.
• Participate in daily QA/QC invoice reviews using checklists and dashboards to track deadlines.
• Execute comprehensive project closeout procedures, including final billing and unbilled clearing.
• Provide specialized financial support, including DBE tracking, monthly client accruals, and employee billing rate analyses.

Skills

Microsoft Excel

Education

Bachelor’s Degree in business-related field

Tools

Deltek Vantagepoint

Excel

Job description

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Job Title

Project Accountant

Job Type

Full-Time

Location

Philadelphia - Philadelphia, PA 19103 US
Pittsburgh - Pittsburgh, PA 15205 US (Primary)

Education

Bachelor's Degree

Job Description

Company Overview

McCormick Taylor, Inc. is a full-service professional services consulting firm providing creative design, planning, and environmental solutions to the challenges of everyday life. Since 1946, we’ve focused on our relationships with people—our employees, our clients, and the communities we serve. Our company culture matters because our people matter. We strive to create pathways for career advancement that suit the individual. We embrace the cultural shift toward a greater work-life balance.

Position Summary

McCormick Taylor is seeking a driven Project Accountant to join our Accounting department. In this role, you will serve as a key financial partner supporting the fiscal success of our engineering and planning projects throughout their entire lifecycle. You will collaborate closely with Project Managers (PMs) from initial budgeting and contract setup through invoicing, compliance, and closeout to protect project profitability and ensure accurate financial data. This position reports to a Project Accounting Manager.

Job Requirements

Responsibilities:

• Proposals & Project Setup: Prepare and format cost proposals and budgets; complete Project Initiation Plans and input accurate contract budgets and billing rate tables into Deltek Vantagepoint.
• Billing Operations & Invoicing: Prepare, review, and finalize draft invoices, ensuring accuracy of labor and expense charges in accordance with contract terms.
• Subconsultant Management: Review subconsultant invoices for coding accuracy, coordinate necessary revisions, and post into the system upon PM approval.
• Project Financial Monitoring: Track project health, monitor accounts receivable (AR) aging, and proactively collaborate with PMs and clients to resolve outstanding payment issues.
• Quality Control & Team Collaboration: Participate in daily peer-to-peer QA/QC invoice reviews using established team checklists and leverage dashboards to track task deadlines.
• Project Closeout: Execute comprehensive project closeout procedures, including final client/subconsultant billing and unbilled clearing.
• Client-Specific Support: Provide specialized financial support, including Disadvantaged Business Enterprise tracking, monthly client accruals, and employee billing rate analyses.

Key Competencies for Success:

• Communication & Collaborative Partnership: Exceptional interpersonal skills to build trust with Project Managers, the Legal department, and accounting staff.
• Professional Persistence & Accountability: Comfortable following up proactively with project teams and clients to keep billing and collections on track.
• Analytical Problem-Solving & Investigation: A sharp eye for identifying and resolving billing discrepancies, unapproved rate variances, or low-profitability metrics before they become major issues.
• Meticulous Attention to Detail: A deep commitment to financial data integrity, strict contract compliance, and executing daily peer-to-peer QA/QC reviews using established team checklists.
• Time Management & Adaptability: The ability to prioritize tasks independently, manage multiple moving parts, and meet firm monthly close deadline

Qualifications:

• Education: Bachelor’s Degree in a business-related field (Accounting, Finance, or Business Administration) required.
• Experience: 1–3 years of experience in a project billing or accounting role. Experience within the architecture/engineering/construction industry is highly preferred.
• Technical Skills: Intermediate knowledge of Microsoft Excel (sorting, filtering, and ability to write/troubleshoot formulas like XLOOKUP and SUMIF).
• Systems: Prior experience with Deltek Vantagepoint is a major plus.
• Compliance: Familiarity with DOT billing standards or FAR (Federal Acquisition Regulation) guidelines is preferred but not required.

We value your interest in our organization! At McCormick Taylor, our people are our greatest asset.If you join us, we hope for the opportunity to grow and succeed together.We offer an unparalleled, comprehensive benefits package—including no-deductible medical plans, free vision and dental plans, programs to enhance work-life balance, and flexible and hybrid work schedules.

McCormick Taylor is an Equal Opportunity Employer that strongly supports and celebrates the unique backgrounds of all of our employees and our applicants. Our commitment to inclusion spans age, race, gender identity, sexual orientation, nationality, religion, and physical and mental ability. Our focus is on building a culture that promotes, supports, and values the diverse backgrounds and voices of our employees so that everyone feels welcome and can succeed. We strive to build a diverse workforce that is representative of the communities we serve.