Project Accountant

The Addison Group; New York (NY); On-site; USD 62,000 - 76,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Addison Group, a NYC-based construction firm, seeks a Project Accountant to join an established finance team. The role focuses on the monthly billing cycle, client invoicing, and cost reconciliation for multiple projects.

You will collaborate with project managers and an international team to ensure accurate financial reporting and timely payments. The ideal candidate has 5+ years in project accounting, Deltek Vantagepoint experience, advanced Excel skills, and strong communication.

Qualifications

• Bachelor’s degree in accounting, finance, business administration, or related discipline.
• Hands-on experience with Deltek Vantagepoint required.
• Strong knowledge of project accounting, client billing and financial reporting.
• Advanced Excel skills including pivot tables and lookups.

Responsibilities

• Oversee monthly billing cycle for a portfolio of client projects.
• Generate, review, and distribute client invoices per contracts and schedules.
• Review consultant expenses, vendor invoices, and reimbursable costs with project managers.
• Process consultant invoices with required documentation per guidelines.
• Monitor compliance with client billing and expense procedures.
• Coordinate invoicing for international projects with Paris-based team.
• Oversee project financial performance and profitability.
• Review project financials and investigate budget variances.
• Work with project managers to address financial concerns and resolve issues.
• Track unbilled fees, remaining budgets, and opportunities for additional revenue.
• Assist leadership with forecasting, budgeting, and financial analysis.
• Identify improvements to accounting procedures and controls.
• Manage accounts receivable and collect overdue balances.
• Coordinate collections with Finance Director and CFO.
• Prepare client account statements and address invoice questions.
• Communicate with consultants to obtain invoices and approvals.
• Maintain regular follow-up on overdue receivables.
• Establish new project accounts in the accounting system.
• Maintain accurate project records and numbering conventions.
• Provide additional accounting support as needed.

Skills

Deltek Vantagepoint

Accounts receivable

Excel

Project accounting

Billing

Education

Bachelor’s degree in Accounting/Finance/Business Administration

Job description

A NYC based construction company is looking for a project accountant to join an established team ASAP.

Position: Project Accountant

Pay Rate: $45-$55/hr

Benefits: This role is eligible for medical, dental, vision, and 401(k).

KEY RESPONSIBILITIES

• Oversee the monthly billing cycle for an assigned portfolio of client projects, ensuring accuracy and timely processing.
• Generate, review, and distribute client invoices in accordance with contractual terms and billing schedules.
• Review consultant expenses, vendor invoices, and reimbursable costs in collaboration with project managers.
• Process consultant invoices and ensure all required backup documentation is collected and submitted according to client-specific guidelines.
• Monitor compliance with internal policies and individual client billing and expense procedures.
• Collaborate with the Paris-based accounting team to coordinate invoicing and financial administration for international projects.
• Oversee the financial performance of assigned projects, monitoring budgets, revenue, expenses, and overall profitability.
• Review project financials, identify budget variances, and investigate discrepancies to ensure accurate reporting.
• Work closely with project managers to address financial concerns and resolve billing or project accounting issues.
• Track unbilled fees, remaining project budgets, and potential opportunities for additional revenue through supplemental services.
• Assist senior leadership with project forecasting, budget development, and financial performance analysis.
• Identify opportunities to strengthen project accounting procedures, reporting capabilities, and financial controls.
• Manage accounts receivable activity and monitor outstanding balances to support timely client payments.
• Coordinate collection efforts with the Finance Director, CFO, and project management teams.
• Prepare and distribute client account statements while addressing questions related to invoices, payment status, billing adjustments, and outstanding balances.
• Communicate with consultants to obtain outstanding invoices, secure necessary approvals, and resolve discrepancies or requested revisions.
• Maintain consistent follow-up on overdue receivables and help minimize outstanding balances.
• Establish new project accounts and ensure proper setup within the firm's project accounting system.
• Maintain accurate project records, financial data, and project identification and numbering conventions.
• Provide additional accounting and financial operations support as needed to assist the broader finance team.

QUALIFICATIONS

• Bachelor's degree in Accounting, Finance, Business Administration, or a related discipline.
• Minimum of 5 years of experience in accounting, project accounting, or a related financial operations role.
• Hands-on experience with Deltek Vantagepoint is required. Candidates with experience using comparable integrated project accounting platforms may be considered; however, direct Deltek Vantagepoint experience is strongly preferred.
• Solid knowledge of project accounting principles, client billing procedures, and financial reporting.
• Demonstrated experience managing accounts receivable, collections, invoicing, and expense reconciliation.
• Advanced Microsoft Excel proficiency, including pivot tables, lookup functions, and financial reporting.
• Strong organizational skills with the ability to independently manage multiple deadlines and competing priorities.
• Excellent verbal and written communication skills, with the ability to build relationships across project teams, clients, and finance leadership.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

IND 002-003