Project Accountant

Veterans Community Project; Kansas City (MO); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Health insurance

401k match

Paid time off

Job summary

Veterans Community Project (VCP) is seeking a Project Accountant to manage accounting, financial reporting, and cost tracking for capital construction and facility projects in Kansas City, MO. You will ensure GAAP compliance, funder requirements, and proper stewardship of restricted and unrestricted funds from inception through closeout.

The role requires 3+ years in capital-project accounting, strong Excel skills, and experience with non profit accounting standards.

Qualifications

• Bachelor's degree in accounting, finance, or related field.
• 3+ years of accounting experience with capital projects, construction.
• Strong proficiency in Microsoft Excel, including formulas, pivot tables, data analysis, and spreadsheet management.
• Knowledge of GAAP and nonprofit accounting standards (ASC 958).
• Familiarity with fixed asset systems and donor-restricted fund tracking is preferred.
• Experience with restricted fund accounting and grant compliance (OMB Uniform Guidance a plus).
• Proficiency with accounting software (e.g., Blackbaud Financial Edge, Sage Intacct, MIP) and Excel.
• Strong analytical, organizational, and communication skills.

Responsibilities

• Track and record capital project costs, including labor, materials, contracts, in-kind gifts, and overhead allocations.
• Reconcile project budgets to actual expenditures and prepare variance analyses for finance leadership and the board.
• Review and process contractor/vendor invoices, change orders, and pay applications.
• Communicate key milestones to appropriate team members to ensure proper treatment for accounting and risk management.
• Prepare monthly, quarterly, and year-end capital project financial reports for management, the finance committee, and board of directors.
• Ensure proper accounting and reporting of restricted capital campaign funds, tracking donor restrictions and release of restrictions as project milestones are met.
• Support annual audits (including Single Audit if federal funds are involved) and maintain strong internal controls.
• Monitor compliance with grant agreements, government contracts, and capital campaign gift agreements tied to funding sources.
• Coordinate with development/fundraising staff on capital campaign pledge tracking and fund availability.Coordinate with project managers and facilities staff on budget status and forecasting.
• Assist with capital budget development and multi-year capital improvement planning.
• Ensure proper accounting treatment of capitalized vs. expensed costs in accordance with FASB nonprofit standards (ASC 958).
• Foster relationships with other departments at VCP to build a cooperative and effective program and promote a culture of philanthropy.

Skills

Capital project accounting

Excel proficiency

GAAP / ASC 958 knowledge

Donor-restricted fund tracking

Grant compliance experience

Accounting software (Blackbaud FE, SAI

Analytical skills

Communication skills

Organizational skills

Education

Bachelor's degree in accounting, finance, or related field

Tools

Blackbaud Financial Edge

Sage Intacct

MIP

Excel

Job description

VCP PROVIDES EXCELLENT BENEFITS!!

• Employees pay $0 out-of-pocket towards health, vision and dental premiums
• VCP offers a 401k plan at a 4% match
• Employees receive 6 weeks of paid time off in addition to major holidays

Veterans Community Project (VCP) Overview

VCP was founded in Kansas City, Missouri, in 2016 by a group of combat Veterans shaped by their military service and began with a determination to do better for Veterans in need. Today, we’re growing nationwide to serve more Veterans everywhere, ensuring no one is left behind. Our founders’ solution was simple: provide Veterans experiencing homelessness with a home of their own and wraparound case management services that leverage the support of the community to not only get them back on their feet, but ensure they continue standing. Our proven model has an 85% success rate at getting Veterans back on their feet.

The Team

We, the team members and co-founders of VCP, operate with innovation, entrepreneurism, and grit in our mission to serve those who served. We move with swift, bold action, driven by purpose. We believe in collaboration, community, compassion, and above all, serving Veterans with dignity and respect. We serve all Veterans with that ethos—regardless of length or type of service, or discharge status.

The Role

The Project Accountant is responsible for the accounting, financial reporting, and cost tracking of capital construction and facility projects, ensuring accurate recording of project costs, compliance with GAAP and funder requirements, and effective stewardship of restricted and unrestricted capital funds from project inception through closeout.

Essential Duties and Responsibilities

• Track and record capital project costs, including labor, materials, contracts, in-kind gifts, and overhead allocations.
• Reconcile project budgets to actual expenditures and prepare variance analyses for finance leadership and the board.
• Review and process contractor/vendor invoices, change orders, and pay applications.
• Communicate key milestones to appropriate team members to ensure proper treatment for accounting and risk management.
• Prepare monthly, quarterly, and year-end capital project financial reports for management, the finance committee, and board of directors.
• Ensure proper accounting and reporting of restricted capital campaign funds, tracking donor restrictions and release of restrictions as project milestones are met.
• Support annual audits (including Single Audit if federal funds are involved) and maintain strong internal controls.
• Monitor compliance with grant agreements, government contracts, and capital campaign gift agreements tied to funding sources.
• Coordinate with development/fundraising staff on capital campaign pledge tracking and fund availability.Coordinate with project managers and facilities staff on budget status and forecasting.
• Assist with capital budget development and multi-year capital improvement planning.
• Ensure proper accounting treatment of capitalized vs. expensed costs in accordance with FASB nonprofit standards (ASC 958).
• Foster relationships with other departments at VCP to build a cooperative and effective program and promote a culture of philanthropy.
• Be able to share the VCP story and Mission Statement.

Competencies and Areas of Expertise should Include:

• Passion for the mission of VCP.
• Bachelor's degree in accounting, finance, or related field.
• 3+ years of accounting experience with capital projects, construction.
• Strong proficiency in Microsoft Excel, including formulas, pivot tables, data analysis, and spreadsheet management.
• Knowledge of GAAP and nonprofit accounting standards (ASC 958); familiarity with net asset classifications (with/without donor restrictions).
• Familiarity with fixed asset systems and donor-restricted fund tracking is preferred.
• Experience with restricted fund accounting and grant compliance (OMB Uniform Guidance a plus) preferred.
• Proficiency with accounting software (e.g., Blackbaud Financial Edge, Sage Intacct, MIP) and Excel
• Strong analytical, organizational, and communication skills.
• Must possess intellectual curiosity and a desire to continuously learn and grow as well as curiosity to understand how your job impacts the work of others. Self-motivated to set, attain, and surpass goals, with minimal supervision.
• Commitment to maintain confidentiality of information, records, and materials.
• Provide excellent customer service to internal and external constituents. Cross department collaboration is integral to the success of the position.
• Flexibility is a key attribute for this position. VCP is a fast-paced environment. A willingness to take on additional duties, or change course, to ensure the success of the organization is essential.

This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this job. Incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this description. Any essential function or requirement of this job will be evaluated as necessary should an incumbent or applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation(s) for the specific disability will be made for the incumbent or applicant when possible.

Veterans Community Project is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, pregnancy, sexual orientation, gender identity, age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All VCP employees, other workers and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.