Project Accountant

Westminster Management; Florham Park (NJ); On-site; USD 70,000 - 100,000; Full time

Job summary

Westminster Management is seeking a Project Accountant to support the development accounting team across multiple construction projects. The role performs bank reconciliations, AP coding reviews, monthly closing, and draws package preparation, ensuring tight cash control and accurate job costing.

The ideal candidate has a Bachelor's in accounting, 2 years in project accounting (prefer CRE), and strong Excel and Yardi Construction experience.

Qualifications

• Bachelor’s degree in accounting required.
• Yardi Construction software experience preferred.
• Requires 2 years of experience in project accounting, preferably commercial real estate development.
• Advanced Excel skills required.
• Strong analytical and conceptual abilities.

Responsibilities

• Prepare and complete weekly bank reconciliations for project accounts and resolve variances.
• Review accounts payable coding and ensure compliance with fiscal policies.
• Prepare monthly accounts payable listing and reconcile to trial balance.
• Provide data to Controller for invoices and checks to maintain cash control.
• Handle other A/P administrative responsibilities as assigned.
• Collaborate with construction teams to ensure budgets vs. expenditures are accurate.
• Coordinate with third parties to ensure timely progress payments to subs and vendors.
• Prepare draw schedules and assemble draw packages for management review.
• Ensure accuracy of Job Cost Reports including ACR and Contract Detail Report.
• Reconcile draw requests to GL and project costs to date monthly.
• Review Contracts and Change Orders; enter into Job Cost System.
• Prepare and obtain lien waivers.
• Monitor construction expenditures against budget.
• Handle special projects and analysis as required.

Skills

Excel advanced

Analytical skills

Accounting fundamentals

Strong conceptual skills

Education

Bachelor’s degree in accounting

Tools

Yardi Construction

Job description

30 Columbia Turnpike, Florham Park, NJ 07932, USA

Job Description

Our company remains guided by its experience and ability to create long-term value in strategically focused markets. We continue to attract the best talent in the industry and remain focused on growing our organization with talented professionals along with our assets. Westminster is stronger than ever, and we stand poised for continued growth with our valued partners. Our mission is to go above and beyond to build thriving communities and exceptional experiences for our residents, guests, tenants, and teams. Our values represent what we strive to achieve every day. Every decision we have to make is guided by the "4 Be's". Be best in class. Be Solution-Oriented. Be Accountable. Be caring.

This position is responsible for working with the project accounting team and Development Controller to perform accounting duties and responsibilities for multiple development projects in various phases of construction.

RESPONSIBILITIES

• 1. Prepare and complete weekly bank reconciliations for project accounts, ensuring accuracy and prompt resolution of variances.
• 2. Review of proper coding and input of accounts payable at the properties, ensuring that fiscal policies are followed. Be familiar with the accounts utilized to provide an adequate basis for reviewing the coding of invoices and bring any deficiencies to the attention of the appropriate personnel.
• 3. Prepare an accounts payable listing at closing each month, check agreement to the accounts payable account on the trial balance and then provide a copy to the appropriate staff accountant for inclusion in the monthly entity files.
• 4. Provide the necessary data to the Controller regarding invoices being processed and checks written for them to maintain proper cash control.
• 5. Handle other A/P related administrative responsibilities as assigned on the team
• 6. Work closely with the construction administration and supervision personnel to ensure that the construction budget and actual expenditures information in the system and on the progress billings is accurate and up to date
• 7. Work closely with the construction administration and supervision personnel in co-ordination with third party entities to insure the efficient and timely handling of progress payments to sub-contractors and other vendors. May directly be in contact with contractors for required data.
• 8. Prepare summary draw schedules, and assembly of the draw package for review by management. Also, reconciliation of entries and schedules for audit and reporting purposes. Ensure all required documents have been gathered by all consultants, subcontractors, etc. prior to bank or other submission.
• 9. Ensure accuracy of Job Cost Reports including ACR and Contract Detail Report.
• 10. Reconcile the draw requests to GL including Project Costs to date on a monthly basis.
• 11. Review Contracts and Change Orders; enter in Job Cost System.
• 12. Prepare and obtain all lien waivers.
• 13. Monitoring of construction expenditures compared to budget.
• 14. Special projects and analysis as required.

REQUIREMENTS

• Requires Bachelor’s degree in accounting.
• Yardi Construction software experience preferred.
• Re quires 2 years of experience in project accounting, preferably commercial real estate development.
• Requires advance skillset in Excel.
• Requires strong conceptual and analytical skills.

What We’re Looking For:

• A sharp, analytical thinker with a strong grasp of property accounting fundamentals
• Someone who brings urgency, ownership, and accountability to their work
• A self-starter who thrives in a high-performance, team-oriented environment

We're an equal opportunity at will employer, an equal housing provider, and we do not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation or national origin.