Programs & Budgets Support Analyst

California Polytechnic State University-San Luis Obispo; San Luis Obispo (CA); On-site; USD 38,572 - 41,328; Full time

Benefits offered by this job

Health, dental, and vision insurance

Public Employees’ Retirement System

Educational benefits

Job summary

California Polytechnic State University-San Luis Obispo is seeking an administrative support professional to assist with budget tasks, vendor payments, contract processing, scheduling, and front-desk operations. The role also involves data cleanup, template development for annual reports, and using Outlook, SharePoint, Teams, and Excel for office administration.

The successful candidate will have a four-year degree and at least one year of technical or administrative experience, with the ability

Qualifications

• Graduate from a four-year college or university.
• One year of technical or administrative experience.
• Ability to work with people from diverse backgrounds.
• Comfortable calling vendors, placing orders, and coordinating deliveries.

Responsibilities

• Support budget-related tasks of the implementation of the program, including working with budget tracking sheets.
• Process payments for speakers, vendors, and faculty fellows.
• Process contracts via Cal Poly systems to add vendors to our system.
• Perform scheduling of individual and group meetings and arrange appropriate details such as room reservation, catering, and materials.
• Assist with customer service by answering phones, sitting at the front desk, and handling general inquiries from students, faculty, and staff.
• Assist with data cleanup and management related to event attendance.
• Assist with writing and development of templates for annual reports.
• Support administrative functions of the office using preferred office communication and management platforms such as Outlook, SharePoint, Microsoft Teams, and Excel.
• Perform other clerical work and related duties as assigned.

Skills

Vendor coordination

Scheduling

Administrative support

Customer service

Education

Four-year college degree

Job description

California Polytechnic State University-San Luis Obispo is seeking an administrative support professional to assist with budget tasks, vendor payments, contract processing, scheduling, and front-desk operations. The role also involves data cleanup, template development for annual reports, and using Outlook, SharePoint, Teams, and Excel for office administration.

The successful candidate will have a four-year degree and at least one year of technical or administrative experience, with the ability