Programs and Operations Associate

Mockingbird Incubator; Los Angeles (CA); Remote; USD 10,000 - 60,000; Part time

Job summary

A leading nonprofit organization in Los Angeles is seeking a Program & Operations Associate to assist with internal operations and support nonprofit projects. This part-time remote role requires strong organizational skills and the ability to thrive in a mission-driven environment. Ideal candidates will have experience in nonprofit operations and a commitment to social justice.

Benefits

Accrual of Sick Time and PTO

50% coverage of health, vision, and dental insurance

Qualifications

• 2+ years of experience in administrative or nonprofit operations.
• Proficient in using Google Workspace and Microsoft Office Suite.
• Familiarity with fiscal sponsorship is a plus.

Responsibilities

• Support onboarding and tracking of contractors and vendors.
• Process and track accounts payable as approved.
• Monitor program activity updates and input information into systems.

Skills

Organizational skills

Time management

Written communication

Tools

Google Workspace

Microsoft Office Suite

Monday.com

Job description

Location: Remote (Southern California-based preferred)

Hours: Up to 20 hours/week

Compensation: $27–$30/hour, commensurate with experience

Reports To: Chief Operations Officer

About Mockingbird Incubator

Mockingbird Incubator is a 501(c)3 nonprofit based in Los Angeles that supports and trains activists, grassroots organizers, and early-stage/emerging nonprofits with the tools, infrastructure, and mentorship they need to increase the impact of their work. We operate as a fiscal sponsor and offer a range of services to help grassroots leaders grow sustainable, values-aligned organizations. We also run a Nonprofit Incubator Program, our cohort-based education model designed to help emerging nonprofit leaders create sustainable growth and measurable impact in their communities. Our small but mighty team is passionate about equity, access, and making the nonprofit sector a better place to work.

Position Overview

We’re looking for a highly organized, detail-oriented Program & Operations Associate to join our team. This part-time role is ideal for someone who loves making systems run smoothly, enjoys a variety of tasks, and thrives in a mission-driven environment. You’ll help support internal operations, communicate with program participants, and support our fiscally sponsored projects.

Key Responsibilities

Administrative & Operational Support

• Support drafting or editing internal and external communications, including newsletters, program announcements, or website updates related to sponsored projects or Mockingbird activities
• Support onboarding and tracking of contractors and vendors, including ensuring completion of required paperwork and contracts
• Process and track accounts payable, as approved by the COO and/or CFO

Program Support

• Monitor program activity updates from fiscally sponsored projects and input key information into shared systems
• Support the COO and CFO in the onboarding and management of fiscally sponsored projects
• Assist with tracking deadlines and materials for reporting and deliverables related to fiscally sponsored projects
• Assist in scheduling meetings and preparing materials for internal and external use

Other Duties as Assigned

• Participate in team meetings and contribute to ongoing efforts to improve operational workflows
• Take on additional special projects as needed
• May take on administrative and communications support for a small portfolio of fiscally sponsored projects over time

Qualifications

• 2+ years of experience in administrative, nonprofit operations, or program coordination roles
• Exceptional organizational and time management skills
• Strong written communication skills, including the ability to write clear, professional emails and updates
• Proficiency with tools like Google Workspace, Microsoft Office Suite, and Monday.com
• Familiarity with fiscal sponsorship or nonprofit financial practices is a plus
• Commitment to social justice, equity, and the mission of Mockingbird Incubator
• Comfortable working independently and collaboratively in a remote team environment
• Permanent work-from-home/remote structure
• Opportunity to grow within a small, mission-driven team
• Accrual of Sick Time and PTO
• 50% coverage of health, vision, and dental insurance

To Apply

Please send a resume and a brief cover letter (1 page max) outlining your interest and relevant experience. Applications will be reviewed on a rolling basis until the position is filled. NO CALLS OR EMAILS. Applications without a cover letter or located in CA will not be considered.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Non-profit Organization Management

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