Programming and Events Manager (Hybrid)

American Medical Association; Washington (District of Columbia); Hybrid; USD 87,000 - 121,000; Full time

Job summary

The American Medical Association (AMA) invites applications for a Programming & Events Manager (Hybrid) to support the Digital Health and AI team. Location options include Chicago, IL or Washington, DC, with a hybrid schedule requiring three days in the office.

The role drives planning, development, and execution of programs, sponsorships, and executive speaking opportunities to boost visibility and thought leadership across AI and Digital Health initiatives.

Qualifications

• Bachelor's degree required.
• 5+ years of progressive experience in event management, programming, communications, marketing, project management, or a related field.
• Demonstrated experience independently managing complex, high-visibility events and executive-level programming initiatives, exercising sound judgment and resolving project-related challenges with minimal oversight.

Responsibilities

• Manage the planning, execution, and promotion of external events, sponsorships, and executive speaking engagements across in-person, hybrid, and virtual formats, ensuring alignment with the Centers content, audience strategy, messaging, and promotional plans.
• Manage programming activities for multiple engagements annually, including identifying, coordinating, and supporting speaking opportunities for the Center and AMA leadership.
• Write and refine high-quality pitch materials, speaker bios, session descriptions, talking points, and promotional copy to position the Center as a thought leader across AI and Digital Health technology.
• Serve as the primary liaison with external event organizers and partners to coordinate speaking opportunities, manage requests, and identify new platforms for thought leadership visibility.
• Establish and document program goals, timelines, milestones, resource needs, and success metrics in alignment with established portfolio objectives.
• Oversee day-to-day management of event sponsorships, speaking engagements, and event marketing deliverables, ensuring high-quality execution, budget stewardship, and risk mitigation.
• Analyze program performance and provide recommendations for improvements, adjustments, or resource changes to support portfolio decisions.

Skills

Event management

Project management

Stakeholder relations

Education

Bachelor's degree

Job description

Programming & Events Manager (Hybrid)

Chicago, IL or Washington, D.C

The American Medical Association (AMA) is the nation's largest professional Association of physicians and a non-profit organization. We are a unifying voice and powerful ally for America's physicians, the patients they care for, and the promise of a healthier nation. To be part of the AMA is to be part of our Mission to promote the art and science of medicine and the betterment of public health.

At AMA, our mission to improve the health of the nation starts with our people. We foster an inclusive, people-first culture where every employee is empowered to perform at their best. Together, we advance meaningful change in health care and the communities we serve.

We encourage and support professional development for our employees, and we are dedicated to social responsibility. We invite you to learn more about us and we look forward to getting to know you.

We have an opportunity at our offices in Chicago or Washington DC office for a Programming & Events Manager (Hybrid) on our Digital Health and AI team. This is a hybrid position reporting into our AMA office, requiring 3 days a week in the office.

As a Programming & Events Manager, you will manage the planning, development, and execution
of programs, event sponsorships, and executive speaking opportunities that
support the visibility and thought leadership of the Center for Digital Health
and AI. This role coordinates and delivers a range of external programming
initiatives across in-person, virtual, and hybrid formats in alignment with
established portfolio priorities. This role establishes and tracks goals,
timelines, and performance measures, while managing budgets and resources. This
role collaborates with internal and external stakeholders, applies sound
judgment to address project challenges, and recommends improvements to
programming activities and processes.

RESPONSIBILITIES:

Programming & Events Management

• Manage the planning, execution, and promotion of assigned external events, sponsorships, and executive speaking engagements across in-person, hybrid, and virtual formats, ensuring alignment with the Centers content, audience strategy, messaging, and promotional plans.
• Manage programming activities for multiple engagements annually, including identifying, coordinating, and supporting speaking opportunities for the Center and AMA leadership.
• Write and refine high-quality pitch materials, speaker bios, session descriptions, talking points, and promotional copy to position the Center as a thought leader across AI and Digital Health technology.
• Serve as the primary liaison with external event organizers and partners to coordinate speaking opportunities, manage requests, and identify new platforms for thought leadership visibility.
• Establish and document program goals, timelines, milestones, resource needs, and success metrics in alignment with established portfolio objectives.
• Oversee day-to-day management of event sponsorships, speaking engagements, and event marketing deliverables, ensuring high-quality execution, budget stewardship, and risk mitigation.
• Analyze program performance and provide recommendations for improvements, adjustments, or resource changes to support portfolio decisions.

Relationship Management & Cross-Functional Collaboration

• Build, manage, and strengthen relationships with internal and external stakeholders to advance the Center's programming and event objectives.
• Collaborate across AMA departments to ensure events, partnerships, and sponsorships are integrated, aligned with organizational priorities, and compliant with AMA standards, policies, and brand guidelines.
• Represent The Center and the AMA at select external events, providing on-site management, stakeholder support, and issue resolution as needed.
• Foster strong working relationships with subject matter experts, external associations, vendors, partner organizations, and other stakeholders to support event execution, thought leadership visibility, and program growth.
• Coordinate with diverse stakeholder groups to resolve competing priorities and support alignment, often under tight deadlines and in high-visibility settings.

Process Improvement, Reporting & Operational Excellence

• Identify and implement improvements to event planning, programming, and sponsorship processes to enhance efficiency, consistency, and scalability.
• Train and onboard new team members on event and programming workflows, tools, and best practices.
• Review and manage contracts in partnership with internal stakeholders to optimize spend, mitigate risk, and maximize sponsorship value.
• Track and analyze audience, engagement, and event performance metrics, translating insights into actionable recommendations.
• Develop and deliver event recap reports, leadership updates, and dashboards that communicate outcomes, ROI, lessons learned, and future opportunities.
• Identify opportunities to enhance tools, templates, workflows, and reporting practices to improve team performance and stakeholder experience.

May include other responsibilities as assigned

REQUIREMENTS:

1. Education:
   Bachelor's degree required (P1+/M1+)
2. Years of experience: 5+ years of progressive experience in event
   management, programming, communications, marketing, project management, or a
   related field.
3. Demonstrated
   experience independently managing complex, high-visibility events and
   executive-level programming initiatives, exercising sound judgment and
   resolving project-related challenges with minimal oversight.

The American Medical Association is located at 330 N. Wabash Avenue, Chicago, IL 60611 and is convenient to all public transportation in Chicago, and our Washington, D.C. office is located at 25
Massachusetts Avenue, NW, Washington, DC 20001.

This role is an exempt position, and the Chicago, IL salary range for this position is $87,300-$115,700. The Washington, D.C. salary range is $91,500-$121,300. This is the lowest to highest salary we believe we would pay for this role at the time of this posting. An employee's pay within the salary range will be determined by a variety of factors including but not limited to business consideration and geographical location, as well as candidate qualifications, such as skills, education, and experience. Employees are also eligible to participate in an incentive plan. To learn more about the American Medical Association's benefits offerings, please click here.

We are an equal opportunity employer, committed to diversity in our workforce. All qualified applicants will receive consideration for employment. As an EOE/AA employer, the American Medical Association will not discriminate in its employment practices due to an applicant's race, color, religion, sex, age, national origin, sexual orientation, gender identity and veteran or disability status.

THE AMA IS COMMITTED TO IMPROVING THE HEALTH OF THE NATION