Program Support Specialist 3

M.C. Dean, Inc.; Suwanee (GA); Presencial; USD 70.000 - 95.000; Tempo integral

Resumo da vaga

M.C. Dean, Inc. is seeking a Program Support Specialist 3 to provide day-to-day project support to project managers, engineers and staff in Suwanee, GA. You will learn project phases, schedules, and operations while ensuring contract and proposal deliverables are tracked and maintained.

This role emphasizes professional writing, editing, and documentation production, with strong MS Office skills, attention to detail, and the ability to coordinate multiple tasks under tight deadlines.

Qualificações

• High School Diploma or GED with extensive experience in project support.
• Associate's Degree with relevant experience is preferred.
• Bachelor's Degree with 5+ years of experience is advantageous.
• Experience in professional writing, editing, and document production.
• Excellent organizational and communication skills; able to work under pressure.

Responsabilidades

• Work with Program Management on business and contractual matters, proposal prep, deliverables, and reporting.
• Maintain proposal, project and contract documentation and repositories.
• Ensure compliance with contract requirements and assist with related duties.
• Serve as focal point for issue resolution including commercial and federal compliance.
• Administer contracts based on milestones and document changes.
• Develop tracking lists for proposal, deliverables, and schedules.
• Assist with monthly and financial reporting and meeting coordination.
• Prepare briefs, plans, spreadsheets, and presentation materials.
• Create and manage documentation templates and reference materials.

Conhecimentos

Professional writing

Editing

Document production

Attention to detail

Communication skills

Multitasking

Organizational skills

Independent work

MS Office Suite

Proposal/Contract responses

Formação

High School Diploma/GED

Associate's Degree

Bachelor's Degree

Ferramentas

MS Office Suite

Databases

Spreadsheets

Customer portals

Descrição da vaga

About M.C. Dean

M.C. Dean is Building Intelligence. We design, build, operate, and maintain cyber-physical solutions for the nation’s most mission-critical facilities, secure environments, complex infrastructure, and global enterprises. With over 7,000 employees, our capabilities span electrical, electronic security, telecommunications, life safety, automation and controls, audiovisual, and IT systems. Headquarters in Tysons, Virginia, M.C. Dean delivers resilient, secure, and innovative power and technology solutions through engineering expertise and smart systems integration.

Overview

M.C. Dean is Building Intelligence. We design, build, operate, and maintain cyber-physical solutions for the nation’s most mission-critical facilities, secure environments, complex infrastructure, and global enterprises. With over 7,000 employees, our capabilities span electrical, electronic security, telecommunications, life safety, automation and controls, audiovisual, and IT systems. Headquarters in Tysons, Virginia, M.C. Dean delivers resilient, secure, and innovative power and technology solutions through engineering expertise and smart systems integration.

Why Join Us?

Our people are passionate about engineering innovation that improves lives and drives impactful change. Guided by our core values, agility, expertise, and trust, we foster a collaborative and forward-thinking work environment. At M.C. Dean, we are committed to building the next generation of technical leaders in electrical, engineering, and cybersecurity industries.

The Program Support Specialist 3 is responsible for providing day-to-day project support for project managers, engineers, and other staff members. This person will learn firsthand about project phases, tasks, activities, schedules, and operations.

Responsibilities

• Work and collaborate with Program Management personnel on matters of business and contractual nature, such as preparation of proposal responses; preparation and monitoring of project deliverables; preparation and monitoring and project reporting; and addressing performance and/or funding issues.
• Maintain proposal, project and contractual documentation including contract repositories.
• Ensure compliance with contract requirements and perform all other position related duties as assigned.
• Perform responsibilities as focal point for ongoing issue resolution, including commercial and federal compliance (terms and conditions), acceptance, and payment issues.
• Responsibility for the administration of commercial and U.S. Federal contracts based on project milestones, to include responsibility for tracking and documenting change orders.
• Develop and maintain tracking lists for proposal, deliverable, project and contract management for team reviews and compliance.
• Responsible for ensuring team is compliant with project and contract requirements, deliverables requirements, and schedule requirements.
• Assist Program Manager in preparation of monthly reports and other financial reports.
• Organize project, proposal and contract meetings and assist in preparation of briefs, plans, spreadsheets, and other material.
• Prepare documentation for employee permits, security, certification, travel requests.
• Design, create, lay out, and produce technical documentation, including information sheets, reference guides, briefs, and presentations.
• Convey complex information and concepts in appropriate fashion to audiences with different levels of technical knowledge.
• Document and accurately capture information from meetings, conversations, and presentations.
• Research, analyze, and cite reference materials from print and online sources.
• Design professional document templates for internal and external use.
• Develop schedules, outlines, and templates for various types of proposal and project documentation.
• Write, edit, and proofread contract materials in response to client requests and requirements while meeting established schedules and deadlines.
• Conceptualize graphics, figures, tables, and other presentation techniques to optimize impact of information provided.
• Coordinate and assist with contract and proposal deliverables production, packing, and delivery (hard / soft copy) per RFP requirements.

Qualifications

• High School Diploma/GED with 12+ years of experience
• Associate's Degree with 8+ years of experience
• Bachelor's Degree with 5+ years of experience
• Experience in professional writing, editing, and document production required.
• Excellent organizational skills and ability to work well under pressure; managing numerous interruptions.
• Accuracy and attention to detail.
• Ability to work independently and resolve practical problems.
• Must be an effective communicator with excellent written and oral communication skills.
• Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing.
• Must have strong multitasking skills.
• Must have strong computer skills in word processing, spreadsheets, databases, and interaction with customer portals and advanced knowledge of MS Office Suite.
• Experience authoring responses to statements of work, staffing plans, past performance sections, management plans, and executive summaries.

Abilities

• Exposure to computer screens for an extended period of time.
• Sitting for extended periods of time.
• Reach by extending hands or arms in any direction.
• Have finger dexterity in order to manipulate objects with fingers rather than whole hands or arms, for example, using a keyboard.
• Listen to and understand information and ideas presented through spoken words and sentences.
• Communicate information and ideas in speaking so others will understand.
• Read and understand information and ideas presented in writing.
• Apply general rules to specific problems to produce answers that make sense.
• Identify and understand the speech of another person.