Program Support Specialist 3

M.C. Dean, Inc.

South Carolina

On-site

USD 60,000 - 95,000

Full time

10 days ago

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Job summary

M.C. Dean, Inc. seeks a Program Support Specialist 3 to join the SES unit, helping manage proposals, contracts, and documentation across commercial, local, and federal engagements.

You will coordinate with program teams, maintain required records, and ensure compliance with terms, schedules, and milestones. The role requires strong writing, editing, and communication skills, with 25% travel and the ability to obtain a Secret clearance.

Qualifications

Experience in professional writing, editing, and document production.
Excellent organizational skills and ability to work under pressure; multitasking.
Ability to obtain a Secret clearance is required.
Strong written and oral communication skills.
Willingness to travel up to 25%.
Ability to work independently and resolve problems.

Responsibilities

Coordinate with Program Management on business and contractual matters.
Maintain proposal, project, and contract documentation.
Ensure compliance with contract requirements and related duties.
Act as focal point for issue resolution including contract terms and payments.
Administer commercial and U.S. Federal contracts based on milestones.
Develop tracking lists for proposals, deliverables, and contracts.
Ensure team compliance with project requirements and schedules.
Assist in preparation of monthly and financial reports.
Organize meetings and prepare briefs, plans, and spreadsheets.
Prepare documentation for permits, security, and travel requests.
Create and format technical documents, slides, and reference guides.
Capture and document information from meetings and presentations.

Skills

Proposal writing

Contract management

Documentation

MS Office

Communication

Time management

Education

Bachelor's Degree

Associate's Degree

High School Diploma

Tools

MS Office Suite

CRM systems

Job description

About M.C. Dean

Overview

About M.C. Dean

M.C. Dean is Building Intelligence®. We design, build, operate, and maintain cyber‑physical solutions for the nation’s most mission‑critical facilities, secure environments, complex infrastructure, and global enterprises. With over 9,000 employees, our capabilities span electrical, electronic security, telecommunications, life safety, automation and controls, audiovisual, and IT systems. Headquarters in Tysons, Virginia, M.C. Dean delivers resilient, secure, and innovative power and technology solutions through engineering expertise and smart systems integration.
Our people are passionate about engineering innovation that improves lives and drives impactful change. Guided by our core values—agility, expertise, and trust—we foster a collaborative and forward‑thinking work environment. At M.C. Dean, we are committed to building the next generation of technical leaders in electrical, engineering, and cybersecurity industries.
We are seeking a Program Support Specialist 3 to join our Security and Electronic Systems (SES) business Unit. As part of (SES) Strategic Business Unit you will be part of a team that designs, engineers, integrates, operates and maintains electronic security services inclusive of intrusion detection, access control, biometric authentication, video surveillance, audio visual, it systems, perimeter defense and command and control systems for federal, local and commercial customers across high‑growth markets.

Responsibilities

Work and collaborate with Program Management personnel on matters of business and contractual nature, such as preparation of proposal responses; preparation of project deliverables; preparation and monitoring and project reporting; and addressing performance and/or funding issues.
Maintain proposal, project and contractual documentation including contract repositories.
Ensure compliance with contract requirements and perform all other position related duties as assigned.
Perform responsibilities as focal point for ongoing issue resolution, including commercial and federal compliance (terms and conditions), acceptance, and payment issues.
Responsibility for the administration of commercial and U.S. Federal contracts based on project milestones, to include responsibility for tracking and documenting change orders.
Develop and maintain tracking lists for proposal, deliverable, project and contract management for team reviews and compliance.
Responsible for ensuring team is compliant with project and contract requirements, deliverables requirements, and schedule requirements.
Assist Program Manager in preparation of monthly reports and other financial reports.
Organize project, proposal and contract meetings and assist in preparation of briefs, plans, spreadsheets, and other material.
Prepare documentation for employee permits, security, certification, travel requests.
Design, create, lay out, and produce technical documentation, including information sheets, reference guides, briefs, and presentations.
Convey complex information and concepts in appropriate fashion to audiences with different levels of technical knowledge.
Document and accurately capture information from meetings, conversations, and presentations.
Research, analyze, and cite reference materials from print and online sources.
Design professional document templates for internal and external use.
Develop schedules, outlines, and templates for various types of proposal and project documentation.
Write, edit, and proofread contract materials in response to client requests and requirements while meeting established schedules and deadlines.
Conceptualize graphics, figures, tables, and other presentation techniques to optimize impact of information provided.
Coordinate and assist with contract and proposal deliverables production, packing, and delivery (hard/soft copy) per RFP requirements.

Qualifications

Clearance/Citizen Type: Applicants selected will be subject to a government security investigation and may meet eligibility requirements, including U.S. Citizenship, for access to classified information; Ability to obtain a Secret clearance is required.

High School Diploma/GED with 10+ years of experience
Associate's Degree with 8+ years of experience
Bachelor's Degree with 5+ years of experience
Experience in professional writing, editing, and document production required.
Excellent organizational skills and ability to work well under pressure; managing numerous interruptions.
Accuracy and attention to detail.
Ability to work independently and resolve practical problems.
Must be an effective communicator with excellent written and oral communication skills.
Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing.
Must have strong multitasking skills.
Must have strong computer skills in word processing, spreadsheets, databases, and interaction with customer portals and advanced knowledge of MS Office Suite.
Experience authoring responses to statements of work, staffing plans, past performance sections, management plans, and executive summaries.
Ability to travel: 25%

Abilities

Exposure to computer screens for an extended period of time.
Sitting for extended periods of time.
Reach by extending hands or arms in any direction.
Have finger dexterity in order to manipulate objects with fingers rather than whole hands or arms, for example, using a keyboard.
Listen to and understand information and ideas presented through spoken words and sentences.
Communicate information and ideas in speaking so others will understand.
Read and understand information and ideas presented in writing.
Apply general rules to specific problems to produce answers that make sense.
Identify and understand the speech of another person.