Program Support Specialist

Securitas Electronic Security Inc.; Dallas (TX); On-site; USD 52,000 - 78,000; Full time

Job summary

Securitas Electronic Security Inc. in Dallas, TX, is seeking a Program Support Specialist to coordinate program activities and provide administrative support across projects.

The role focuses on timely meeting scheduling, documentation, and effective communications with stakeholders to enhance program delivery. The successful candidate will have a Bachelor’s degree in a related field, 2+ years of experience, and strong MS Office skills, with excellent organizational and communication abilities.

Qualifications

• Bachelor’s degree in Business Administration, Public Administration, Social Sciences, or a related field.
• At least two years of experience in program support, project coordination, or administrative roles.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills with the ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate and schedule program meetings, events, and activities to ensure timely execution.
• Maintain detailed and organized program documentation, including reports, records, and correspondence.
• Assist in preparing program materials, presentations, and communications for internal and external stakeholders.
• Monitor program timelines and deliverables, providing updates and alerts to program managers as needed.
• Serve as a liaison between program staff, partners, and participants to facilitate effective communication.
• Support data collection and analysis efforts to track program performance and outcomes.
• Manage logistical arrangements such as travel, accommodations, and resource allocation for program activities.
• Contribute to the development and implementation of program policies and procedures to enhance operational efficiency.

Skills

Communication

Organization & time management

Problem-solving

Interpersonal skills

Education

Bachelor's degree in Business Administration, Public Administration, Social Sciences, or related field

Tools

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Asana

Trello

Microsoft Project

Data analysis tools

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Program Support Specialist

National Program Managers Full Time Direct Dallas, TX, US

2 days ago Requisition ID: 4309

Securitas Technology, part of Securitas, is a world leader and global provider of security, health, and safety technologies. By delivering scalable, end-to-end electronic security solutions, enriched with over 80 years of protecting people, place, and assets, we help businesses transform through the power of safe.

Our dedicated team of over 13,000 professionals across 40 countries are united by our core values of Integrity, Vigilance, and Helpfulness and driven by our purpose tohelp make your world a safer place.

This unwavering dedication extends beyond our services. It is deeply ingrained in our culture, serving as a constant reminder of the profound importance of our work and commitment to delivering an unparalleled client experience, leveraging the synergy of our people, knowledge, and cutting-edge technology.

Weare committed to cultivatinganinclusive culture that advances equity, embraces individuality, and helps our increasingly diverse teammates,clients, and communities thrive. At Securitas Technology, you are not just an employee; you are a valued member of a team, that together, is shaping the future of the security industry. So, as you explore exciting career opportunities with us, imagine being part of a community that prioritizes your growth, values your contributions, and collaboratively works towards creating a safer, more secure world.

We help make the world a safer place. And so can you.

About the Role:

The Program Support Specialist plays a critical role in ensuring the smooth operation and success of organizational programs by providing comprehensive administrative and logistical support. This position is responsible for coordinating program activities, managing communications among stakeholders, and maintaining accurate records to facilitate effective program delivery. The specialist collaborates closely with program managers and team members to track progress, identify challenges, and implement solutions that enhance program outcomes. By serving as a central point of contact, the Program Support Specialist helps to streamline processes and improve overall efficiency. Ultimately, this role contributes significantly to the achievement of program goals and the organization's mission through diligent support and proactive problem-solving.

Minimum Qualifications:

• Bachelor’s degree in Business Administration, Public Administration, Social Sciences, or a related field.
• At least two years of experience in program support, project coordination, or administrative roles.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills with the ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.

Preferred Qualifications:

• Experience working in a nonprofit, government, or educational program environment.
• Familiarity with project management software such as Asana, Trello, or Microsoft Project.
• Knowledge of data analysis and reporting tools.
• Ability to work independently and as part of a multidisciplinary team.
• Additional language proficiency relevant to program participants or stakeholders.

Responsibilities:

• Coordinate and schedule program meetings, events, and activities to ensure timely execution.
• Maintain detailed and organized program documentation, including reports, records, and correspondence.
• Assist in preparing program materials, presentations, and communications for internal and external stakeholders.
• Monitor program timelines and deliverables, providing updates and alerts to program managers as needed.
• Serve as a liaison between program staff, partners, and participants to facilitate effective communication.
• Support data collection and analysis efforts to track program performance and outcomes.
• Manage logistical arrangements such as travel, accommodations, and resource allocation for program activities.
• Contribute to the development and implementation of program policies and procedures to enhance operational efficiency.

Skills:

The Program Support Specialist utilizes organizational skills daily to manage schedules, coordinate meetings, and maintain comprehensive records that keep programs on track. Communication skills are essential for preparing clear reports, facilitating stakeholder interactions, and ensuring that all parties are informed and engaged. Proficiency with software tools enables efficient data management, document preparation, and progress tracking, which are critical for monitoring program success. Problem-solving skills help the specialist address logistical challenges and adapt to changing program needs proactively. Additionally, interpersonal skills foster collaboration within diverse teams and support a positive, productive work environment.

We are a nationwide provider of security solutions and an equal opportunity employer committed to a diverse workforce. Our core values of Integrity, Vigilance and Helpfulness are proudly demonstrated daily by our employees to our customers and the communities we service.