Program Support Assistant

Turning-Point-Community-Programs; Elk Grove (CA); On-site; USD 24,796 - 35,817; Full time

Job summary

Turning Point Community Programs in Elk Grove, CA seeks an administrative assistant to support the Office Manager and Program Director. The role coordinates appointments and interviews and handles a broad range of clerical tasks.

Duties include census records, word processing, filing, mail distribution, receptionist duties, maintaining appointment books and vendors, and assisting staff in accessing services.

Qualifications

• High school diploma or GED required.
• One year of office/administrative experience preferred.
• Reliable transportation and ability to pass vehicle safety inspection if applicable.

Responsibilities

• Coordinates appointments and interviews for the program.
• Provides receptionist duties and handles phone messages accurately.
• Maintains census records, filing, and orderly office paperwork.
• Performs word processing and maintains appointment books.
• Assists staff in accessing services and distributes agency mail.
• Maintains supplies and assists with office equipment usage.
• Attends staff meetings and upholds agency policies and time management.

Skills

Admin - Organization

Admin - Attention to Detail

Education

High School Diploma or GED

Job description

Responsible for a wide variety of clerical duties and provides support to the Office manager/Program Director in the management of the office.

DISTINGUISHING CHARACTERISTICS

This is an at-will administrative position within a program. This position is responsible for the coordination of appointments and interviews as well as supporting the administrative needs of the program.

ESSENTIAL DUTIES AND RESPONSIBILITIES – (ILLUSTRATIVE ONLY)

The duties listed below are intended only as illustrations of the various types of work that could be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

• Maintains census records and paperwork as required.
• Performs word processing tasks.
• Maintains orderly files and assures that an adequate supply of office supplies and forms are on hand.
• Maintains appointment books and bills for doctors’ services.
• Provides receptionist duties, including receiving and answering all telephone calls and taking accurate messages.
• Maintains awareness of staff locations and destinations.
• Maintains and assists staff in using office equipment.
• Assists members in accessing services.
• Collects and distributes agency mail.
• Provides support to Program Director and Team Leaders as assigned.
• Adheres to and upholds the policies and procedures of Turning Point Community Programs.
• Attends all staff meetings unless approval for non-attendance is secured by the Office Manager or Program Director.
• Is personally responsible and held accountable for work hours and time management as coordinated with management team.

MINIMUM QUALIFICATIONS AND CERTIFICATIONS & LICENSES

Education, Training and Experience:

A typical way of obtaining the knowledge, skills and abilities outlined above is through graduation from an accredited high school or GED program and one (1) year of experience performing a wide variety of the duties identified above.

Note: Work experience, on a year-by-year, may be used to qualify in lieu of the education requirements.

Licenses; Certificates; Special Requirements:

• Reliable means of transportation capable of passing vehicle safety inspection if more than five years old excluding all modes of two-wheeled transport inclusive of bicycles, mopeds and motorcycles.

Schedule: Monday - Friday 8:30 am to 5:00 pm

Travel Required

No . As needed for client transport and program support.

Qualifications

Skills

Admin - Organization Intermediate

Advanced

Admin - Attention to Detail Intermediate

Preferred

Education

Required

High School or better.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.