Program Support Analyst II - Project Planner (Secret)

Xtreme Solutions, Inc.; Washington (District of Columbia); On-site; USD 90,000 - 120,000; Full time

Job summary

Xtreme Solutions, Inc. in Washington, DC, is seeking a Program Support Analyst II to support the Department of State Passport Services program.

This full-time, on-site role requires a SECRET clearance and hands-on work with project planning, documentation and financial review. You will own project plans, MS Project schedules, and coordination across teams, while mentoring junior analysts and ensuring compliance with program and agency guidelines.

Qualifications

• At least 4 years of program or project support experience.
• Bachelor's degree, or 8 years of relevant experience in lieu of a degree.
• Advanced proficiency in Microsoft Project and Excel, plus Word, PowerPoint, Outlook and Teams.
• Experience reviewing contracts or project financials.
• Active SECRET clearance.
• Ability to work on-site full-time in Washington, DC.

Responsibilities

• Support project managers in overseeing and coordinating one or more projects at once.
• Build and maintain project plans, integrated schedules and work breakdown structures in Microsoft Project.
• Coordinate across project teams and stakeholders so dependencies, handoffs and deadlines line up.
• Facilitate project meetings, and track decisions, action items and changes through to closure.
• Prepare and maintain project plans, schedules, status reports, risk and issue logs, and change records.
• Draft status reports and briefing material for project managers and CA/PPT leadership.
• Review contracts, task requirements and project financials for scope, cost and compliance.
• Track spending and burn rate against budget, and explain variances.
• Flag scope creep or cost risk to the project manager with recommended responses.
• Monitor project activities and measure progress against plans and KPIs.
• Evaluate overall task performance, and document lessons learned and root causes.
• Identify issues early, elevate them, and help drive resolution.
• Recommend project management process improvements and best practices.
• Help keep projects compliant with organizational standards, regulations, executive orders and passport policy.
• Guide Program Support Analyst I staff on documentation standards and tools.
• Review junior analysts' work products for accuracy before release.

Skills

Project coordination

Education

Bachelor's degree

Experience in lieu of degree

Tools

Microsoft Project

Excel

Word

PowerPoint

Outlook

Teams

Job description

Xtreme Solutions, Inc. in Washington, DC, is seeking a Program Support Analyst II to support the Department of State Passport Services program.

This full-time, on-site role requires a SECRET clearance and hands-on work with project planning, documentation and financial review. You will own project plans, MS Project schedules, and coordination across teams, while mentoring junior analysts and ensuring compliance with program and agency guidelines.