Program Supervisor- MCSO Corrections Records Unit

Multnomah County; Portland (OR); On-site; USD 89,000 - 136,000; Full time

Job summary

Multnomah County's Sheriff’s Office is seeking a Program Supervisor to lead the Corrections Records Unit, coordinating operations 24/7 and ensuring compliance with laws and policies. You will oversee schedules, staff performance, and budget management in a high-demand environment.

The role requires strong leadership, strategic thinking, and excellent communication with diverse stakeholders, including public officials and the community.

Qualifications

• Minimum: 3+ years supervisory experience in public safety or records management with budget oversight.
• Bachelor’s degree or credits/experience to substitute education on a year-for-year basis.

Responsibilities

• Supervise operations and activities of the Corrections Records Unit.
• Develop work schedules, plans, goals and objectives.
• Evaluate staff and enforce disciplinary actions as needed.
• Provide expert knowledge of corrections records management for meetings and committees.
• Analyze federal, state, and local laws, regulations, and procedures for compliance.
• Assist with budgeting and management of a multi-million dollar budget.

Skills

Supervisory experience

Public safety knowledge

Budget management

Policy development

Education

Bachelor's degree

Job description

The Opportunity

Who We Are:

Join the Multnomah County Sheriff’s Office (MCSO) and become part of a dynamic team where your commitment to justice and community safety can make a real difference. We are seeking individuals who are dedicated to serving the community, passionate about helping others and inspired by a strong sense of purpose. MCSO is committed to fostering a diverse and inclusive workforce and investing in professional development opportunities throughout your career.

To learn more about our agency, please watch our video: Join Our Team

Position Overview

Are you a leader who is interested in supervising, directing, and coordinating the operations and activities of a support unit? Do you like to plan, organize, and supervise operational functions and activities? Develop and implement policies and procedures to ensure compliance with all Federal, state, and local laws? Are you able to effectively communicate with ALL people, including the public, top senior officials, adults in custody, etc.?

MCSO is seeking an analytical, insightful, and motivated professional to fill the Program Supervisor position that oversees the Corrections Records Unit which operates 24/7, 365 days a year.

Your duties as a Program Supervisor will include but are not limited to the following:

• Supervise operations and activities of the MCSO Corrections Records Unit.
• Oversee development of work schedules, work plans, goals and objectives.
• Evaluate staff and work products, impose disciplinary actions as needed.
• Provide expert knowledge of corrections records management (for meetings, committees, work groups, etc. both internally and externally).
• Analyze and review federal, state, and local laws, regulations, policies, and procedures in order to ensure compliance.
• Assist with the preparation, managing and administration of a multi-million dollar budget.

Who You Are

• Team Leader - You are able to work with your team to promote strategic vision and to ensure engagement and alignment.
• Strategy-Minded - You are able to understand and implement department and organizational strategy in your everyday work.
• Effective Communicator - You can communicate effectively, both verbally and written, with a wide range of stakeholders, and are comfortable with public speaking and program facilitation.
• Organized Multi-tasker - You know how to multitask, prioritize, and develop workflow and processes.
• Relationship-Builder - You can build and maintain relationships among a diverse group of stakeholders.
• Creative Self Starter - You are able to identify problems, take a solution-oriented approach, and put into action creative new strategies for success.

To Qualify

We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant.

Minimum Qualifications/Transferable Skills

• Required: At least three (3) years of supervisory experience in a public safety environment, criminal justice environment, and/or a records management environment that includes personnel supervision, staff training, organizational development, data analysis and management of budget expenditures. AND
• Equivalent to a bachelor’s degree from an accredited college or university. If you don’t have a degree, credits and/or additional qualifying experience can substitute education on a year for year basis. AND
• Must have or be able to obtain a valid driver’s license by first day of employment. AND
• Must pass a criminal records and employment references check.

Preferred Qualifications/Transferable Skills:

• Prior experience supervising represented employees and/or experience working in or supervising a 24/7 environment.
• Extensive and intricate, specialized knowledge of all facets of the criminal justice system.
• Understanding/interpretation of labor contracts and how to adhere to them while supervising a varied and large work force.
• Ability to work in a jail setting and to be aware of all the special and necessary characteristics of a jail setting.
• Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experience that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.

The Selection Process:

• Initial review of minimum qualifications. We may do an additional preferred review to identify those highest qualified.
• Consideration of top candidates/interviews.
• Background and reference checks (Personal History Statement completed online).

Additional Information

This recruitment may be used to fill full-time, part-time, temporary, limited-duration, and on-call positions.

Type of Position: This full-time, salaried, non-represented position is not eligible for overtime.

Schedule: Typical schedule is Monday through Friday day shift but is subject to change and will be determined with manager. May be expected to work odd shifts at times in order to supervise the unit that operates 24/7. This position is required to be on call 24/7 to respond to work related emergency situations via the phone, email, or to respond to the Records Unit in-person.

Location: This position works onsite at the Justice Center, 1120 SW 3rd Ave, Portland, OR 97204. However, this position will require the ability to travel to various Multnomah County locations on occasion.

Telework: Although this position primarily needs to be in office, infrequent telework time may be approved on a case-by-case basis.

Serving the Public, Even During Disasters

Every day, Multnomah County staff work together to serve as a safety net for our communities. During a disaster, this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather, natural disaster, or other types of community emergency response. During these emergency responses, while typically there begins with a call for volunteers, county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information, please visit the Disaster Service Worker Information page.

Equal Pay:

Please be advised that the pay range listed for this position is intended to provide general guidance on the earning potential for the role. However, actual compensation will be determined in accordance with the Oregon Equal Pay Law and will take into account factors such as the candidate's relevant experience and education. Candidates should expect that initial offers will be made within the listed pay range and may not be at or near the top of the range.

Salary88,604.78 - 135,792.20 Annual

Location
In-Person
Position Type
Full Time
Experience
5-10 years | More than 10 years
Job Category
Government & Public Administration