Program Specialist – Science Advisors

Cherokee CRC, LLC; Virginia (MN); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

401(k) plan

Job summary

A federal contracting company in Virginia is seeking a Program Specialist to provide comprehensive administrative support for the Science Advisor Program. This role requires significant coordination for events, logistical execution, and communications. The ideal candidate should possess a Bachelor's degree with 7+ years of experience in supporting U.S. Government S&T programs. Proficiency in Microsoft Office Suite and Adobe Acrobat is essential, along with strong organizational skills. The position offers competitive compensation and a full range of benefits.

Qualifications

• 7+ years of relevant work experience required.
• Proven experience managing large events.
• Strong analytical skills for data visualization tools.

Responsibilities

• Track and manage business action items.
• Lead planning of the ONR Global Industry Tour.
• Organize major annual events like the Science Advisor GTM.

Skills

Managing customer requirements

Briefing preparation

Supporting program execution

Communication

Education

Bachelor's degree

Associate's degree

Tools

Microsoft Office Suite

Adobe Acrobat

Power BI

Job description

Program Specialist – Science Advisors

Job Description

Cherokee Nation System Solutions (CNSS) seeks a Program Specialist – Science Advisors to provide business administration services in support of the Science Advisor (SA) Program. This position plays a critical role in enabling international Science & Technology (S&T) engagements, operational support, corporate communications, and logistical execution. The Program Specialist will ensure robust administrative execution of all office productivity tasks required to support the Science Advisor Program, while serving as a primary coordinator for events, reviews, and communications. The Program Specialist will accept technical tasking and prioritization from the ONR Global Science Advisor Program Manager, acting as the Technical Point of Contact (TPoC) for this position.

Compensation & Benefits

• Estimated Starting Salary Range: TBD (pay commensurate with experience)
• Full‑time benefits include Medical, Dental, Vision, 401(k) and other possible benefits as provided. Benefits are subject to change with or without notice.

Responsibilities

• Track and manage concurrent business action items requiring sensitive coordination with ONR Global staff, ONR staff, and NR&DE partners.
• Plan, schedule, and coordinate Science Advisor candidate interviews, including logistics, interview materials, panel coordination, note‑taking, and maintaining historical interview records.
• Lead the planning and execution of the annual ONR Global Industry Tour, including site coordination, travel logistics, administrative support, agenda dissemination, and on‑site execution.
• Coordinate quarterly Science Advisor reviews with the Chief of Naval Research (CNR), consolidating inputs, providing administrative support, and tracking action items.
• Organize major annual events such as the Science Advisor Global Team Meeting (GTM) and employee orientations, including logistics, materials preparation, and after‑action reporting.
• Maintain administrative accuracy of SA Program documentation within ONR Global shared drives (R, Q, S), ensuring updates within 72 hours using Microsoft Office Suite and Adobe Acrobat tools.
• Collect, consolidate, and distribute weekly, monthly, and annual SA reports via both NIPRNET and SIPRNET.
• Facilitate professional written and verbal communications across ONR, ONR Global, and external stakeholders.
• Provide business administration services in support of meetings, conferences, and events, including drafting notes, tracking actions, and coordinating with ONR Global Corporate Communications.
• Serve as Content Manager for the SA Program's SharePoint Portal, ensuring current and accurate content.
• Collect and coordinate Science Advisor "SMART" tasks for the Global Engagement Plan (GEP).
• Develop and maintain visualization tools (charts, graphs, Power BI reports) to communicate SA processes and data.
• Manage SIPR content folders and online SIPR spaces (e.g., IntelDocs) for SA Program file sharing.

Minimum Qualifications

• Bachelor's degree and 7+ years of relevant work experience, or Associate's degree and 10+ years of U.S. Government S&T program support experience.
• Demonstrated proficiency in:
  • Managing customer requirements across diverse administrative tasks.
  • Briefing preparation and maintaining historical program records.
  • Supporting program execution, administration, and evaluation.
• Professional maturity to interact with senior leaders (O-6/GS-15 level) across Joint, Navy, and Marine Corps commands.
• Proven experience planning, scheduling, and managing conferences, multi‑day meetings, and large‑scale events.
• Working knowledge of the Naval Research & Development Establishment (NR&DE).

Company Information

Cherokee Nation System Solutions (CNSS) is part of Cherokee Federal – the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government’s mission with compassion and heart. To learn more about CNSS, visit cherokee-federal.com.

Legal Disclaimer

Cherokee Federal is an equal opportunity employer. Please visit cherokee-federal.com/careers for information regarding our affirmative action and equal opportunity employer statement, and accommodation request. Many of our job openings require access to government buildings or military installations. Candidates must pass pre‑employment qualifications of Cherokee Federal. This position is pending a contract award. Although this is not an approved position, we are accepting applications for this future and anticipated need.