Program Specialist Historic Property Programs

City of San Ramon; San Ramon (CA); On-site; USD 30,000 - 39,000; Part time

Job summary

The City of San Ramon invites energetic individuals to join Forest Home Farms Historic Park as a Recreation Lead. You will engage visitors, lead educational tours, and support weekly activities while helping with curriculum and publicity.

The role offers up to 20 hours per week with weekday, evening, weekend and holiday flexibility. Most hours occur during the school year; the position is seasonal/temporary with no benefits, and includes basic sick leave accrual after qualifying days.

Qualifications

• Requires ability to lead and oversee daily program participants and activities.
• Two years of recreation experience or equivalent is expected.
• Background check/fingerprinting and TB clearance may be required on hire.
• Licenses and certifications include First Aid and CPR/AED.
• Proficiency with basic office tasks and registration software is preferred.

Responsibilities

• Supervise staff and train volunteers for events and education programs.
• Plan and direct weekly farm education activities and weekend programs.
• Coordinate schedules, budgets, and facility use for programs.
• Assist with promotional materials and public communications.

Skills

Public speaking

Customer service

Program coordination

Volunteer training

First aid/CPR

Education

Equivalent to completion of the 12th grade

Tools

Computer basics/MS Office

Job description

Are you energetic, outgoing, and passionate about creating memorable experiences for the community? Join the City of San Ramon at Forest Home Farms Historic Park, where you’ll help connect visitors with local history, education, and fun!

This year-round position offers the opportunity to engage with the public, lead educational tours and weekly activities, support program curriculum, and assist with publicity and communications. With a flexible schedule of up to 20 hours per week, you may work weekdays, evenings, weekends, and holidays. Schedules are planned a month in advance to help provide flexibility.

Most hours are scheduled during the school year, with opportunities to participate in special City events, including Memorial Day and Fourth of July activities.

If you enjoy working with people, creating engaging experiences, and being part of something meaningful, we’d love to hear from you!

This is a temporary position with no benefits assigned. After ninety (90) days of consistent employment, forty (40) hours of sick leave are assigned to a sick leave accrual bank, not to exceed eighty (80) hours.

Under general supervision, provides leadership and functional direction to a recreation program, activity, facility or service; directs and/or leads the activities of a program, activity or service; organizes and implements program elements and oversees participants, and performs related work as required.

Receives direct or general supervision from assigned supervisory or management personnel. Exercises no direct supervision over staff. May exercise technical and functional direction and provide training to lower-level staff.

This is a journey-level class utilized in the Parks and Community Services Department. Positions are filled on a seasonal or program-specific basis. The class is distinguished from the entry-level class positions by responsibility for on-site coordination of a specific program area.

EXAMPLES OF TYPICAL FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Supervises staff and trains volunteers that support special events and educational programs;
• Oversees, plans, and/or directs daily Farm Education program activities.
• Analyzes facility and program needs and recommends new and innovative program ideas.
• Plans and prepares weekly weekend programs in alignment with historic and farm life activities.
• Creates planting schedule for organic garden and organizes schedule with garden volunteers
• Provides feedback regarding program goals and objectives, budget development and activity schedules.
• Develops and distributes promotional and marketing information.
• Assists the public with questions and problems.
• Opens, closes, secures and maintains a safe program environment and facility; and conducts safety checks.
• Maintains records and prepares reports, as necessary.
• Attends mandatory pre-service and in-service trainings and meetings.
• Administers first aid as required; handles emergency or extraordinary situations by notifying the proper authority or responder.
• Reports incidents/accidents.
• Serves as the primary point of contact in regard to accidents and incidents that occur during program hours and completes required reports.
• Uses Standard office practices and procedures, including the use of standard office equipment, basic recordkeeping, arithmetic, and computer applications related to the work.
• Performs other duties as assigned.

KNOWLEDGE OF:

• Techniques for leading and overseeing daily program participants and activities.
• Practices for supervising and training Recreation Leaders and volunteers.
• Safety principles and practices, including basic first aid and adult and/or child CPR.
• Basic safety precautions and procedures related to recreation programs and facilities.
• Standard office practices and procedures, including:
  • Use of standard office equipment.
  • Basic recordkeeping and arithmetic.
  • Computer applications related to the work.
• Safe work practices, including safe driving rules and procedures.
• Proper English usage, spelling, vocabulary, grammar, and punctuation.
• Techniques for effectively interacting with individuals of various ages, socioeconomic backgrounds, and ethnic groups.
• Techniques for effectively representing the City when interacting with the public.
• Customer service techniques for providing a high level of service and effectively working with the public, vendors, contractors, and City staff.

ABILITY TO:

• Work independently while supervising facilities and program participants.
• Understand and follow facility use policies and procedures.
• Provide courteous and helpful assistance to facility patrons.
• Set up and arrange facilities for community events and meetings.
• Operate basic computer systems to enter and retrieve information for class registration and facility reservations.
• Remain flexible and adapt to changing job responsibilities and priorities.
• Respond calmly and effectively to medical emergencies and injuries, including providing basic first aid and adult and/or child CPR.
• Maintain facilities and equipment in a clean, safe, and secure condition.
• Operate standard office equipment, computers, and related software.
• Perform accurate basic arithmetic calculations.
• Perform routine equipment maintenance.
• Maintain accurate logs, records, and basic written documentation of work performed.
• Understand and follow oral and written instructions.
• Organize work, set priorities, and meet important deadlines.
• Communicate effectively in English, both verbally and in writing, including in person and over the telephone.
• Exercise tact, initiative, good judgment, and sound decision-making within established policies, procedures, and legal guidelines.
• Establish and maintain positive and effective working relationships with coworkers, the public, vendors, contractors, and others encountered during the course of work.

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

EDUCATION

Equivalent to the completion of the twelfth (12th) grade.

Experience

Two (2) years full-time experience or its equivalent of recreation experience relevant to the area of assignment.

• Appropriate clearances from background check/fingerprinting including documentation of a negative skin test for TB within the last two (2) years is required upon hire.

LICENSES AND CERTIFICATIONS:

• California Class C Driver's License
• First Aid and CPR/AED certifications

The most qualified applicants, as determined by initial screening of applications, will be invited to participate in an interview.

Where Can I Obtain a CPR/First Aid Certification?

Resources for CPR/First Aid include, but are not limited to:

Adams Safety in San Ramon (www.AdamsSafety.com)

American Red Cross (https://www.redcross.org/take-a-class/cpr)

American Heart Association (http://www.cprcpr.com/cpr-classes-in/san-ramon-cpr-classes/)

Heart Start CPR (http://www.heartstartcpr.net/home.html)

DISCLAIMER: The provisions of this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice. The City of San Ramon is an equal opportunity employer and does not discriminate against race, color, religion, national origin, age, sex origin or disability. In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Department at [phone].

Information contained herein, including the recruitment process, is subject to change without notice.