Program Specialist 2 - SGOC Advisor

Olympic College; Bremerton (WA); On-site; USD 46,000 - 61,000; Full time

Job summary

Olympic College is seeking a Program Specialist 2 - SGOC Advisor to administer student leadership, governance, and engagement programs, including SGOC, PTK, and student clubs. You will coordinate daily operations, budgeting, and event support to foster belonging and student success.

The role involves advising student leaders, managing programs, and ensuring compliance with college policies, while supporting a vibrant campus community and leadership development.

Qualifications

• High School Diploma or GED required.
• Washington State driver's license required.
• Food handler’s permit required.
• Experience advising student groups in an academic setting preferred.
• Experience managing and leading student staff.

Responsibilities

• Recruit, hire, onboard, train, and supervise SGOC and student employees.
• Coach SGOC and Student Senate staff with quarterly evaluations.
• Coordinate food pantry operations and related basic-needs programs.
• Advise PTK officers and lead chapter communications.
• Monitor budgets and ensure compliance with college policies.

Skills

Driver's license

Food handler's permit

Advising student groups

Education

High School Diploma or GED

Job description

Program Specialist 2 - SGOC Advisor

Salary: $45,924 - $61,332* Annually

Department: Student Development and Engagement / SGOC

Reports to: Director of Student Leadership and Engagement

Priority consideration given to applications received by Monday, September 7th, 2026.

This position will remain open for a minimum of seven (7) days. The College reserves the right to close the recruitment at any time after the minimum posting period once a sufficient applicant pool has been established. All classified positions will start their salary at Step A.

Olympic College is currently recruiting for a Program Specialist 2 - SGOC. This role administers student leadership, governance, and engagement programs that foster student involvement, leadership development, belonging, and student success. The position coordinates the daily operations of Student Government (SGOC), Phi Theta Kappa (PTK), student organizations, and the food pantry, while providing operational, budgetary, and programmatic support to the department. Through advising student leaders, administering programs and budgets, coordinating campus-wide events, and ensuring compliance with College policies and applicable regulations, this position strengthens student engagement and contributes to a vibrant, inclusive campus community that supports student persistence and achievement.

Provide administrative support for Student Programs, SGOC, and student-funded club members and club advisors.

• Recruit, hire, onboard, train, schedule, supervise, and evaluate student employees of the SGOC, Student Senate, and tenure committee in collaboration with the Director of Student Leadership & Engagement.
• Conduct regular coaching meetings and quarterly performance evaluations for SGOC and Student Senate student employees.
• Identify operational, funding, compliance, and student engagement issues affecting student programs, SGOC, and student-funded clubs, and provide recommendations to the Director of Student Leadership & Engagement.
• Facilitate the daily operations of the college’s food pantry and related basic-needs programs to ensure inventory is maintained and operations run smoothly, identifying any improvements or needs to the Director of Student Leadership and Engagement.
• Collaborate with the Director of Student Leadership & Engagement and Mentorship & Intercultural Exchange Center’s Program Specialist 2 to support Student Leadership & Engagement programs, leadership development activities, and annual campus events, including Welcome Week, Town Halls, Student Awards, leadership retreats, and other department-sponsored activities.
• Coordinate travel arrangements and complete required travel authorization and reimbursement documentation for SGOC, PTK, student clubs, conferences, and leadership activities.
• Serve as initial point of contact for students, faculty, staff, and community members regarding Student Leadership & Engagement programs, SGOC, PTK, and student organizations, identifying their needs, resolving, and/or routing more complex issues to the Director of Student Leadership and engagement.
• Monitor compliance, coordinate training with the Director of Student Leadership & Engagement to train student leaders on any updates to College policies, Services & Activities Fee regulations, Washington State requirements, and institutional procedures regarding local, state, and federal governmental processes. Civic engagement, advocacy, and legislative initiatives affecting higher education.

Coordinate with the Director of Student Leadership & Engagement to augment and deliver leadership training to student leaders and faculty/staff advisors.

• Advise student club officers and faculty/staff advisors regarding College policies, financial procedures, event planning, travel, risk management, and club operations.
• Coordinate with the Director of Student Leadership & Engagement to augment and deliver to SGOC officers and Student Senators on Robert's Rules of Order, Killian's Parliamentary Procedure, shared governance, leadership development, and College policies and procedures.
• Assist clubs and club advisors with coordinating with Accounting, Cashiering, Facilities, Security, Information Technology, and other College departments for events and fundraisers to ensure events run smoothly.
• Train & educate student leaders regarding local, state, and federal governmental processes, civic engagement, advocacy, and legislative initiatives affecting higher education.

Provide Budget, and Operational Support to assist the Associate Vice President (AVP) of Student Development & Engagement

• Monitor student club activities to ensure compliance with College policies, Services & Activities Fee (S&A) guidelines, and applicable state regulations.
• Evaluate organizational operations and recommend solutions to address procedural concerns, organizational challenges, and leadership transitions.
• Reconcile departmental Purchasing Card transactions and departmental operating budgets.
• Maintain accurate documentation to ensure compliance with state, federal, and institutional policies, procedures, and regulations.
• Compile monthly budget reports for departmental operating accounts and Services & Activities Fee allocations to assist AVP of Student Development & Engagement, the Director of Student Leadership & Engagement, and the Director of Finance with accurate tracking of funds.
• Assist the SGOC Director of Finance & Operations in monitoring Services & Activities Fee budgets to identify discrepancies and resolve directing complex issues to Director of Student Leadership & Engagement.
• Coordinate purchasing, receiving, inventory management, and reconciliation of departmental supplies, equipment, and program materials.
• Enter student stipends, reimbursements, purchase requests, and financial documentation in accordance with College procedures to ensure accurate payment.
• Develop, implement, and evaluate student engagement initiatives designed to increase student participation, leadership development, and retention.

Lead the Olympic College chapter of Phi Theta Kappa by guiding officers in planning and coordinating chapter meetings, service projects, academic initiatives, leadership development activities, and recognition programs.

• Assist in planning and coordinating chapter meetings, leadership activities, service projects, recognition events, and academic programming.
• Advise and support PTK student officers in planning chapter goals, activities, and leadership development opportunities.
• Coordinate PTK membership recruitment, induction ceremonies, recognition events, and chapter communications.
• Monitor chapter compliance with PTK requirements, reporting deadlines, and institutional processes.
• Serve as liaison between PTK student leaders, college departments, and PTK regional and international representatives.
• Support student travel, conference participation, and leadership development opportunities as funding and policies allow.

In collaboration with the Communications department, Develop Communications and Marketing for Student Leadership & Engagement

• Develop communication to promote Student Leadership & Engagement programs, SGOC initiatives, PTK activities, student organizations, and leadership opportunities.
• Create and distribute marketing materials including digital signage, social media content, newsletters, websites, flyers, brochures, and event communications.
• Maintain SGOC / Clubs / Senate/tenure committee websites and online communication platforms.
• Prepare informational materials for leadership training, student organizations, events, and departmental programs.
• Communicate with students, faculty, staff, community organizations, and external partners using email, web platforms, social media, print publications, and digital communications.

Maintain Administrative Records and Ensure Program Compliance

• Maintain electronic and paper records related to student organizations, SGOC, PTK, budgets, travel, training, and departmental operations.
• Review, revise, and publish annual handbooks, operational procedures, advisor guides, and student leadership training materials.
• Compile reports, analyze program data, and prepare administrative documents for student participation, engagement outcomes, program utilization, budget expenditures, and assessment metrics.
• Document student participation, leadership development activities, and organizational performance.
• Recommend procedural improvements to the Director of Student Leadership & Engagement that increase operational efficiency and strengthen student leadership programming.

Assess SGOC, Student Senate, Tenure Committee, and PTK, and Recommend Continuous Improvement

• Collect participation, budget, and program outcome data for SGOC, Student Senate, tenure committee programs.
• Analyze student participation trends, engagement metrics, and leadership development outcomes.
• Evaluate programs using established learning outcomes and assessment measures.
• Prepare assessment reports and recommendations for the Director of Student Leadership & Engagement.
• Recommend improvements to SGOC, Student Senate, tenure committee, student organizations, and departmental operations based on assessment findings.
• Review initiatives to ensure alignment with departmental initiatives and institutional priorities, including student engagement, belonging, retention, Guided Pathways, and Achieving the Dream. Identify any discrepancies that do not align with the Director of Student Leadership & Engagement for revision.
• Perform other related duties as assigned.

Minimum Qualifications

• High School Diploma or GED
• Washington State driver’s license
• Food handler’s permit
• One year of experience advising student groups in an academic setting or equivalent experience preferred.
• Experience managing and leading student staff or staff management

Preferred Qualifications

• Interpret and apply rules, policies, and procedures related to SGOC and Clubs.
• Demonstrate proficient computer skills and use of software/programs such as Microsoft Office (Word, Excel, Outlook, etc.).
• Ability to work independently and as a member of a collaborative team.
• Demonstrate strong interpersonal skills.
• Demonstrate problem-solving skills.
• Demonstrated experience working with individuals and groups representing a wide range of diverse cultural, geographic, abilities, and socioeconomic backgrounds.
• Plan, prioritize, and organize assigned work to meet deadlines and demands of workload.
• Communicate effectively (oral and written).
• Experience overseeing and advising individuals representing a wide range of diverse cultural and socioeconomic backgrounds.

Terms of Employment

Please note that we are unable to sponsor visas for this position. Only candidates who are currently authorized to work in the United States will be considered.

This is a full-time classified position scheduled to work XX hours a week, with a salary range of $45,924 - $61,332* annually. All classified positions will start their salary at Step A. After completing the six-month probation, your salary will increase by 2 steps.

A collective bargaining agreement exists, and this position is covered by the Washington Public Employees Association (WPEA) Union. Classified positions qualify for the following benefits:

Medical/vision, dental, long-term disability, life insurance, and accidental dismemberment, Flexible Spending Arrangement, Dependent Care Assistance Program, Wellness Programs, Department of Retirement Systems Plan 2 or Plan 3, Deferred Compensation Program (DRS) retirement savings plan; TIAA supplemental retirement savings plan, Aflac, 11 paid holidays, leave – vacation/sick/personal holiday/personal leave, auto/home insurance, space available tuition waiver, Employee Assistance Program (EAP), fitness center, reduced rate and priority consideration for on-site child care based on space availability.

For more information regarding benefits, please visit our website here.

Conditions of Employment

• Prior to hiring, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. In addition to the background check, candidates will be required to complete the Sexual Misconduct Disclosure Form as required WB HB 2327.
• The employee must reside in Washington State and within a reasonable distance of the campus to respond to workplace reporting requirements at the time of hiring. Frequent travel to Olympic College campuses or other sites may occur.

EEO Statement

Olympic College values equity and is an Equal Opportunity Employer and Educator. Olympic College provides equal opportunity in education and employment and does not discriminate based on race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Prohibited sex discrimination includes sexual harassment, including but not limited to unwelcome sexual conduct. Provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following persons have been designated to handle inquiries regarding non-discrimination policies: Erin Pohl, Title VII and Title IX, Building 5, room 528A, 360-475-7303. Olympic College is a smoke-free/ drug-free environment. This recruitment announcement does not reflect the entire job description and can be changed or modified without notice.

Olympic College

Human Resources

1600 Chester Ave Bldg. 5 – 5th Floor

Bremerton, WA 98337

https://www.schooljobs.com/careers/olympic