Program Specialist 2 - C98993

Eastern Washington University; Spokane (WA); On-site; USD 23,000 - 31,000; Part time

Benefits offered by this job

Health insurance

Disability insurance

Retirement plan

Vacation & sick leave

13 paid holidays

Tuition waiver for employee and family

Job summary

Eastern Washington University’s Regional Initiatives in Dental Education (RIDE) program in Spokane seeks a Program Specialist 2 (Part Time) to coordinate activities, liaise with faculty, staff, students and external partners, and ensure program policies are applied consistently.

The role requires strong communication, organization, time management and problem-solving skills, with the ability to interpret regulations and manage diverse tasks to meet deadlines while supporting the RIDE program and

Qualifications

• Bachelor’s degree or 3 years of relevant experience.
• Strong organizational and time-management skills.
• Ability to adapt to changing priorities and work independently or collaboratively.
• Excellent written and verbal communication with students, faculty, and external stakeholders.
• Attention to detail and accuracy; proficiency in Microsoft Office suite.

Responsibilities

• Conduct day-to-day program operations and respond to inquiries.
• Act as liaison between faculty, staff, students, and external partners regarding academic requirements and timelines.
• Provide classroom support for faculty and lab staff; assist with minor technology issues.
• Assist with supplies, equipment, travel requests, budgeting, and scheduling as needed.
• Meet with external entities to discuss program standards and development; update program information on the website.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

MS Office Suite

Flexibility

Education

Bachelor's degree or 3 years experience

Tools

Canvas

Concur

Banner

Job description

Job Title:

Program Specialist 2 - C98993

Location:

Spokane

FLSA Status:

Non-Exempt

Work Schedule Type:

Regular

Work Schedule:

Dependent on Program Needs and Candidate Availability

Term of Appointment:

12 Months

Job Summary:

The Regional Initiatives in Dental Education (RIDE) Program at Eastern Washington University (EWU) is seeking skilled and team-oriented applicants for our Program Specialist 2 (Part Time) position. The RIDE Program is a collaboration between EWU and the University of Washington School of Dentistry (UWSOD).

This position will act as a program liaison and provide consultation to program participants and outside entities regarding functions of the program. This role will perform work using knowledge and experience specific to the RIDE program, exercise independent judgment in interpreting and applying rules and regulations, and review and apply program-specific policies and procedures. The Program Specialist 2 will interact with faculty, staff, students, administrators, and external stakeholders, and must possess exceptional communication, interpersonal, time management, and problem-solving skills to prioritize tasks and meet deadlines.

EWU is committed to supporting and promoting a workforce that is welcoming to all and encourages applicants of all backgrounds to apply.

The salary for this position is $23,418 - $31,290. Where the hired candidate will begin within this range is dependent on education, experience, and skills.

In addition to salary, the university offers a comprehensive benefits package including health insurance and disability insurance and retirement. In addition, EWU offers generous vacation and sick leave accruals, 13 paid holidays per year and fringe benefits, such as tuition waiver for employees and eligible family members, discounted EWU sports tickets, full access to our campus workout facilities at a minimum fee and free transportation through STA buses. For additional information regarding insurance benefits please see our Benefits page: https://inside.ewu.edu/hr/benefits-briefing/benefits/insurance/

Applications are open and accepted until recruitment is closed. Screening of applications will begin as received.A three-day notice will be provided prior to closure of recruitment. All materials will be held in strictest confidence; references will not be contacted until candidates have been notified.

About Eastern Washington University:

Eastern Washington University, a regional, comprehensive public university with an enrollment of over 10,000 students, is one of six state-funded four-year institutions of higher education in Washington, each governed by its own board of trustees. As the region’s polytechnic, we are recognized for our distinctive approach to hands‑on learning that leads to in‑demand careers. EWU’s 300-acre main campus is located in Cheney, a community of 12,000 residents 16 miles southwest of Washington’s second largest city, Spokane. Eastern also offers programs in downtown Spokane at the innovative, energy‑efficient Catalyst building, theSIERRbuilding which is a hub for research, development and advancement of health sciences. In addition,EWUprograms can be found at select locations throughout the state, aligned with the needs of the community. Eastern contributes to the vitality of the region and the state through its wide array of bachelor’s and master’s degrees in over 100 fields of study, as well as applied doctorates in physical therapy and educational leadership, offering accessible pathways to career success and personal development to students of all socioeconomic and cultural backgrounds.

Eastern Washington University has been recognized for its commitment to helping undergraduate students learn, grow and succeed by Colleges of Distinction, a nationally trusted resource guide for college-bound students. The honor recognizes Eastern as ’26 -’27 College of Distinction (CoD), the second consecutive year it has received the national recognition.

Tribal Land Acknowledgement:

At Eastern Washington University, we are proud to recognize the land of the Spokane Tribe and other tribes that shared the land for fishing and trading. The Spokane Tribe, Coeur d’Alene Tribe, Confederated Tribes of the Colville Reservation, the Kalispel Tribe, and the Nez Perce Tribe are integral to the cultural heritage and traditional ethnological knowledge of the land.

Native American heritage is woven into the fabric of our institution, enriching our community through tribal culture, historical teachings, and tribal language, and is embraced daily by students, staff, faculty, and the Eastern Washington community.

At EWU, we are committed to reflecting on and acknowledging the historical injustices of genocide and the forced removal of tribal peoples and all our relatives. EWU recognizes and honors tribal sovereignty and government to government relationships with tribes.

From here forward, EWU will remain committed to supporting, honoring, and recognizing the Native American community and the dynamic contributions that are shared with our university.

Equal Opportunity Statement:

EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.

Conditions of Employment:

This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value, as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa currently. Sponsorship is not available for this position at this time.

All new employees must comply EWU Immunization Policy 602-02 and provide proof of immunity or vaccination to MMR before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs.

This position is covered by the Washington Federation of State Employees’ Collective Bargaining Agreement: https://in.ewu.edu/hr/wp-content/uploads/sites/40/2025/05/WFSE-EWU-CBA-Barg.-Units-1-and-2-2025-2027_2024-12-02.pdf

After starting employment, employees will complete the required training via Canvas. The Office of Employee Belonging, Development, and Leadership will reach out to you concerning Workplace Belonging training and asynchronous New Employee Orientation.

Note:Interviews might be conducted via Zoom (camera must be enabled). If so, candidates must be able to demonstrate competence using Zoom and other technologies.

Physical Demands:

Contact Human Resources to obtain a copy of the Essential Functions Analysis which will describe conditions of employment, such as physical demands.

Protective Equipment:

University, local, regional, and state mandates for public and personal protection should be followed as needed.

Required Qualifications:

• Bachelor’s degree (any field) OR 3 years of relevant experience as a program assistant, administrative assistant, academic support specialist, or in a related field

• Strong organizational and time-management skills, with the ability to handle multiple tasks simultaneously

• Ability to adapt to changing priorities and work effectively both independently and collaboratively

• Excellent written and verbal communication skills, with the ability to interact professionally with students, faculty, and external stakeholders

• Exceptional attention to detail and accuracy

• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), with the ability to learn new platforms and software applications as necessary

• Demonstrated ability to apply a responsive, flexible approach that supports the diverse needs—of our students, faculty, staff, and the public

Preferred Qualifications:

• Higher education experience in dental education or another healthcare-related setting

• Experience with institutional software systems such as Canvas, Concur, and Banner

• Experience with student recruitment or other types of student outreach activities

• Experience with collecting, compiling, preparing, and disseminating data and reports

Proposed Job Duties & Responsibilities

Program Coordination & Support Tasks include: (70%)

• Conducting day-to-day office operations including answering phone calls, responding promptly to emails, and completing printing and copying tasks as needed for program participants
• Act as a liaison between faculty, staff, students, and external partners; providing guidance and addressing any questions related to academic requirements, deadlines, program activities, or program policies and procedures.
• Provide classroom support for faculty and lab staff and help with resolving minor technology issues
• Assist with the ordering and maintenance of supplies and equipment
• Assist Director and Operations Manager, as requested, with assignments dealing with duties such as student records, travel requests, budget, scheduling, or other special projects.
• Meets regularly with outside entities regarding the implementation of program policies; participants in establishing program standards, identifying areas for program development.
• Help to monitor and maintain website information to ensure it is updated and accurate
• Other related duties as assigned

Student Support Tasks Include: (25%)

• Assist Operations Manager and serve as a resource for students providing guidance and addressing any questions related to academic requirements, program activities, or program policies and procedures
• Assist students in accessing services and troubleshooting problems, determine which entity to contact (Gonzaga, EWU, the University of Washington) and coordinate with them to resolve issues.
• Assist Operations Manager with the orientation of new students to ensure they understand program requirements and resources available.
• Other related duties as assigned

Event and Meeting Coordination Tasks include: (5%)

• Assist with the planning, coordination, and execution of events, workshops, & other activities including logistical support such as scheduling, coordinating materials, and handling registration.
• Attend team meetings and travel occasionally to attend meetings and recruiting events
• Assist with the development and preparation of promotional materials designed to inform and recruit student participants; conduct presentations at student recruitment events and orientation meetings.
• Other related duties as assigned