Program Specialist

SWYFS; Seattle, Northern (WA, KY); Hybrid; USD 60,000 - 80,000; Full time

Job summary

SWYFS in Seattle is seeking a Program Specialist to support New Futures and Education Center programs through data collection and analysis, developing internal systems to improve communication and outcomes for families and students.

The role involves data entry, reporting for grants, preparing stakeholder presentations, coordinating data sharing, and ensuring programs meet goals in line with SWYFS mission. Hybrid work with some evening events.

Qualifications

• BA Degree in Education, Social Work or related field, or equivalent training and experience. May accept associate degree with 2 years' experience in data management.
• Two years of successful experience working within diverse communities and/or school systems.
• Experience in data collection, analysis, and program evaluation practices.

Responsibilities

• Support staff, programming, and communication through data collection and entry.
• Provide data analysis for reporting and grant writing.
• Support Program Director with Prepare grant reports, stakeholder presentations, and both internal/external data sharing.
• Establish and follow schedules and processes for regular collection and exchange of data and information regarding programs families and students.
• Ensure that data and evaluation outcomes are regularly shared with stakeholders and accessible to diverse audiences.
• Ensure that the programs meet goals and are aligned with Southwest Youth and Family Services' mission and philosophy.
• Establish positive relationships with relevant Highline and Seattle Public Schools staff at district office and schools.
• Participate in Southwest Youth and Family Services meetings and organizational initiatives.
• Effectively communicate with staff and community partners.
• Support all site activities and events through participation and attendance (3 evenings availability required).

Skills

Data collection

Data analysis

Program evaluation

Communication

Bilingual preferred

Education

BA Degree in Education or Social Work

Associate degree with 2 years data management

Job description

Description

POSITION DESCRIPTION

The Program Specialist supports New Futures, the Education Center, Case Management, Family Resource Center and Parent Child Plus programming through data collection and analysis to support family and student outcomes, and development of internal systems to improve communication and shared successes.

ESSENTIAL FUNCTIONS

PROGRAM DEVELOPMENT AND ADMINISTRATION

• Support staff, programming, and communication through data collection and entry
• Provide data analysis for reporting and grant writing
• Support Program Director with Prepare grant reports, stakeholder presentations, and both internal/external data sharing.
• Establish and follow schedules and processes for regular collection and exchange of data and information regarding programs families and students.
• Ensure that data and evaluation outcomes are regularly shared with stakeholders and accessible to diverse audiences.
• Ensure that the programs meet goals and are aligned with Southwest Youth and Family Services' mission and philosophy.

LEADERSHIP AND PARTNERSHIP DEVELOPMENT

• Establish positive relationships with relevant Highline and Seattle Public Schools staff at district office and schools (counselors, teachers, principals, community liaisons, data and evaluation staff, etc.) and communicate regularly about participants’ strengths and needs.
• Participate in Southwest Youth and Family Services meetings and organizational initiatives.
• Effectively communicate (written and orally) with staff and community partners.
• Support all site activities and events through participation and attendance (3 evenings availability required).

Requirements

MINIMUM QUALIFICATIONS

Education

• BA Degree in Education, Social Work or related field, or equivalent training and experience. May accept associate degree with 2 years' experience in data management experience
• Two years of successful experience working within diverse communities and/or school systems
• Experience in data collection, analysis, and program evaluation practices

Other Requirements

• Commitment to the Vision, Values and Mission of the organization.
• Demonstrated commitment to working with diverse communities in a culturally relevant way.
• Experience working in a multicultural setting, with proven ability to communicate effectively with people of diverse economic, educational and cultural backgrounds, including children, students, parents and other community members.
• Proven effective organizational skills, written and verbal communication, record keeping and report writing skills.
• Knowledge of educational systems and resources; and direct service providers and community resources in the Seattle area.
• Fluent in Spanish, Somali, or Amharic preferred.
• Valid Washington driver's license and proof of auto insurance; access to reliable transportation required.
• Permit and pass a criminal and professional background check.

WORKING CONDITIONS:

Physical and Cognitive Requirements: This hybrid position primarily works in an office setting, either at home or at the agency's office.

Physical Requirements –long periods of stationary work at a computer while standing, sitting, typing; communicating on the phone; operating office equipment; moving within the building.

Cognitive Effort – requires attention to detail, communicating effectively with others in-person, through email, telephone and online meetings; using critical thinking and listening skills; drafting and finalizing documents, strategic planning skills, interacting effectively with people in a positive manner that creates confidence and trust.

Employees must be able to perform the Essential Functions of the position satisfactorily, with or without accommodation. If requested, reasonable accommodation will be made, absent undue hardship on the part of SWYFS, to enable a person with a disability to perform the essential functions of their job.