Program/Project Management Specialist II

hivegroupllc; Springfield (VA); On-site; USD 84,000 - 105,000; Full time

Benefits offered by this job

Health insurance

Retirement contributions

Paid leave

Federal holidays

Professional development

Job summary

Hive Group is seeking a Program/Project Management Specialist II to provide tactical project management, analytical, and operational support to the TSA Vetting Analysis Division (VAD). The role focuses on tracking milestones, drafting documentation, coordinating UAT, and maintaining operational records for TSA initiatives.

On-site at TSA HQ in Springfield, VA or Annapolis Junction, MD, with required in‑person collaboration at least one day per week.

Qualifications

• Bachelor’s Degree in Business Administration, Information Technology, Public Administration, or related field.
• 2–5 years of professional experience in project support, operational analysis, or management consulting.

Responsibilities

• Track project schedules, action items, and deliverables.
• Draft monthly status reports, meeting agendas, and minutes.
• Support requirements gathering and draft SOPs, use cases, and job aids.
• Coordinate cross‑functional meetings and distribute updates.
• Collect metrics, monitor KPIs, and maintain SharePoint repositories.
• Maintain 95% on‑time submission rate and 90% first‑pass acceptance.

Skills

Technical writing

Communication

Detail‑oriented

Organization

Team coordination

Education

Bachelor’s degree

Tools

MS Project

Workflow tracking

SharePoint

Microsoft 365

Job description

Position Overview

Hive Group, a HUBZone-certified SDVOSB and multiple award-winning organization, delivers innovative solutions for complex, mission‑critical federal programs. We are seeking a Program/Project Management Specialist II to provide tactical project management, analytical, and operational support to the TSA Vetting Analysis Division (VAD).

This position is contingent upon contract award.

Working alongside senior program leadership, this role assists in tracking project milestones, documenting business and system requirements, coordinating User Acceptance Testing (UAT), maintaining operational documentation, and facilitating communication across VAD program areas (such as Secure Flight, TSA PreCheck®, TWIC, HME, and Credential Vetting).

Location: Onsite at TSA Headquarters (HQ) 6595 Springfield Center Dr., Springfield, VA 22150

- or -

Annapolis Junction (AJOC) 132 National Business Parkway Annapolis Junction, MD 20701

The person in this role will be required to be on‑site at the designated office location at least one day per week with respective team as assigned by Government lead and additional days as operationally needed, ensuring adequate support for in‑person collaboration, meetings, and critical on‑site activities.

Schedule flexibility is required in the event of an actual emergency the Contracting Officer may direct the contractor to change work hours or locations or institute changes to telework posture.

Key Responsibilities

• Assist with the day-to-day tracking of project schedules, action items, and deliverables. Draft content for Monthly Status Reports, meeting agendas, and detailed meeting minutes.
• Support requirements‑gathering sessions with operational stakeholders. Draft, update, and maintain Standard Operating Procedures (SOPs), process flows, use cases, and job aids.
• Draft UAT scenarios and test cases based on defined business requirements. Assist system users during UAT execution and help document identified issues or system modifications.
• Assist in coordinating cross‑functional meetings and workshops. Help distribute operational bulletins, communication updates, and training materials across internal and external stakeholder groups.
• Assist in collecting operational metrics, monitoring key performance indicators (KPIs), and updating centralized SharePoint knowledge repositories and project libraries.

• Support team efforts to maintain a 95% on‑time submission rate for recurring reports and deliverables.
• Ensure draft deliverables meet quality criteria to support a 90% first‑pass acceptance rate.
• Adhere strictly to PWS requirements, security guidelines, and TSA operational standards.

Qualifications

• Bachelor’s Degree (BA/BS) in Business Administration, Information Technology, Public Administration, or a related field.
• Minimum of 2–5 years of professional experience in project support, operational analysis, or management consulting (federal government contracting experience preferred).
• Proficiency in Microsoft 365 applications, including Excel, Word, PowerPoint, SharePoint, and Teams.
• Basic familiarity with project management tools and methodologies (e.g., MS Project, workflow tracking).
• Strong written communication skills with experience drafting clear technical and operational documentation.
• Detail‑oriented with strong organizational and task‑tracking abilities.
• Must be able to successfully pass and maintain a TSA Tier 2 Moderate Risk Public Trust suitability determination.
• Positions supporting IR&A at TSA HQ (Springfield, VA) require an active Secret security clearance.

Compensation and Benefits

The estimated compensation range for this position is between $83,768 and $104,711 annually. Actual salary is determined by a variety of factors, including the candidate’s specialized skills, certifications, and years of experience.

Hive Group offers a competitive and comprehensive benefits package, including health insurance (medical, dental, vision), life and disability insurance, retirement contributions, paid leave, federal holidays, professional development opportunities, and lifestyle benefits.

A Commitment to Equal Opportunity

Hive Group is an Equal Employment Opportunity and Aff…? We do not discriminate based on race, color, sex (including gender and transgender status), age, religion, national origin, disability, marital status, veteran status, domestic partner or civil union status, gender identity, medical condition, genetic information, sexual orientation, or any other status protected by applicable federal, state, and local laws. Our hiring and promotion decisions are based exclusively on an individual’s qualifications and suitability for the role.