Program/Project Coordinator, SW/CM Department

Stanford Health Care; California (MO); On-site; USD 60,614 - 77,145; Full time

Job summary

Stanford Health Care in Palo Alto, CA seeks a Case Management Inpatient administrative professional to plan, coordinate, and support varied program activities, including budgets, reports, and compliance across hospital projects.

The role requires four years of administrative project experience, a high school diploma, proficiency in MS Office, and the ability to manage multiple priorities and communicate effectively in a fast-paced environment. This is an onsite full-time position.

Qualifications

• High school diploma or GED equivalent.
• 4 years of administrative support experience focused on projects, budgets, reporting.
• Proficiency in Microsoft Office Suite and basic office equipment.

Responsibilities

• Plans, coordinates, and participates in implementation of activities including seminars, conferences, and workshops.
• Provides administrative assistance to management to support program objectives.
• May provide work‑lead direction and/or train others.
• Manages procedures, processes, services and systems for assigned programs and trains staff.
• Advises on status of activities and recommends solutions.
• Monitors program effectiveness and recommends modifications.
• Coordinates documents, reports, and interactions with external organizations as needed.

Skills

MS Office

Project management

Communication

Education

High school diploma

Job description

Case Management Inpatient Business & Administration

Location: PALO ALTO, CA 300 Pasteur Dr. | Full Time 08 Hour | 1.0 FTE | Onsite

Overview

Plans, coordinates, and participates in the performance of varied and responsible work in the administration, project administration, and operation of specialized programs or projects. Provides varied and complex project administrative support and technical assistance to managerial staff with a focus on assigned projects, programs and operations. Activities include budget preparation, reconciliation and monitoring; report preparation and preliminary analyses; liaison with other project coordinators for coordination and facilitation of smooth operation of projects.

What You Will Do

• Plans, coordinates, and participates in the implementation of activities including, but not limited to: seminars, conferences, workshops, fairs and other related programs. Develops and coordinates new ideas and concepts for program themes. Coordinate all program logistics, materials and resources.
• Provides administrative assistance to management staff within assigned areas to support the accomplishment of program objectives.
• May provide work‑lead direction and/or train others.
• Plans, coordinates, and administers activities of assigned programs to include developing, implementing, and supervising related procedures, processes, services and systems. Train employees in proper methods and procedures and ensure correctness of work.
• Advises manager as to the status of current activities and additional or expanded program requirements. Makes recommendations for solutions to problems identified.
• Monitors and evaluates program effectiveness, investigate trends, and recommend and implement modifications to supervisor/manager to improve program effectiveness.
• Coordinates and/or participates in a variety of public or agency facing activities including the preparation and planned release of documents, reports and related materials and responds to inquiries. Manages access to hospital regulatory and compliance software, manages the implementation of the hospital’s policy management tools and committees.
• Maintains liaison with other programs, offices, and departments across SHC to coordinate program business and to accomplish program objectives. Interfaces with external organizations, such as Joint Commission and California Department of Public Health (CDPH), as appropriate to ensure cooperative efforts are enhanced and available resources are utilized.
• Assists in the preparation of budgets. Monitors, verifies, and reconciles expenditure of budgeted funds as appropriate.
• Prepares reports and conducts preliminary analyses setting forth progress and adverse trends. Provides input into appropriate program recommendations or conclusions.
• Maintains files and records pertaining to various clinical locations and the hospital such as licenses to conduct business, city, county and state permits, and may prepare reports to requesting agencies.
• Performs other related and incidental duties as assigned or needed.

Education Qualifications

• A high school diploma OR GED equivalent.

Experience Qualifications

• Four (4) years of increasingly responsible administrative support experience (with a focus on supporting projects, budget preparation, monitoring and reconciliation and report preparation).

Required Knowledge, Skills And Abilities

• Knowledge of general practices, program, and/or administrative specialty.
• Knowledge of and proficiency in the use of Microsoft Office Suite applications and standard office equipment.
• Knowledge of English grammar, spelling, and punctuation.
• Familiarity and understanding of project management principles and practices.
• Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
• Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
• Ability to organize and plan work and projects including handling multiple priorities.
• Ability to make independent decisions and exercise sound judgment.
• Ability to compile, write, and present reports related to program or administrative specialty.
• Ability to communicate effectively, using C-I-CARE, both orally and in writing.
• Ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.

Licenses and Certifications

• None

Equal Opportunity Employer

Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non‑discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.

Base Pay Scale: Generally starting at $43.77 - $56.90 per hour. The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.