Program Project Coordinator

University of North Texas Health at Fort Worth; Fort Worth (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

The University of North Texas Health at Fort Worth is seeking a Program Project Coordinator to support the Office of Faculty Success. The role partners with the Executive Director and university leaders to assess faculty needs, develop programming, and plan initiatives across the institution.

The position requires a Bachelor’s degree with three years of related experience, strong communication, and advanced Microsoft Office skills. It operates Monday–Friday, 8:00am–5:00pm, in Fort Worth, TX.

Qualifications

• Bachelor's degree in related field and three years of related experience, or any equivalent combination of education, training and experience.
• Strong project management, organizational, and communication skills.
• Experience with faculty development programs and supporting faculty success initiatives.

Responsibilities

• Oversees and provides support in all aspects of program activities, including planning, development, implementation, and reporting.
• Serves as point of contact for stakeholders and maintains high visibility for the department.
• Collaborates with Senate committees and Executive Director to align programs with UNT Health’s mission.
• Provides direct administrative support to the Executive Director of Faculty Success, including scheduling and logistics.

Skills

Exceptional communication

Advanced writing

Microsoft Office

Budgeting procedures

Project coordination

Data organization

Multitasking

Confidential tasks handling

Relationship building

Education

Bachelor's degree in related field

Master's degree with 3+ years in related work

Tools

Qualtrics

Job description

Title: Program Project Coordinator

Employee Classification: Program Project Coordinator

Campus: University of North Texas Health at Fort Worth

Division: HSC-Provost & Exec VP

SubDivision-Department: HSC-Office of the Provost

Department: HSC-Faculty Affairs & Dev-300210

Job Location: Fort Worth

Salary: Commensurate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and University of North Texas Health Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

Department Summary

The Office of Faculty Success at UNT Health is dedicated to supporting and advancing faculty excellence across the institution. Serving the faculty of UNT Health, the office provides resources, programs, and strategic initiatives that promote professional growth, leadership development, scholarly achievement, and academic success. Through faculty development opportunities, mentorship programs, and collaborative engagement, the Office of Faculty Success fosters an environment where faculty can thrive in their teaching, research, clinical, and service missions. By empowering faculty to achieve their full potential, the office strengthens UNT Health’s commitment to innovation, academic excellence, and improving the health and well-being of the communities it serves.

Position Overview

The Program Project Coordinator is a key member of the Faculty Success Office team and is expected to be a partner in providing career-track-relevant faculty development programming, support, and resource planning that supports UNT Health’s mission. The Program Project Coordinator works closely with the Executive Director of Faculty Success and other university unit leaders, including Faculty Senate committees to assess faculty success needs and provide relevant programming. The Program Project Coordinator’s primary focus is supporting the Executive Director of Faculty Success programs and initiatives.

Minimum Qualifications

Bachelor's degree in related field and three years of related experience, or any equivalent combination of education, training and experience.

Knowledge, Skills and Abilities

• Exceptional communication and interpersonal skills.
• Advanced written communication skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.

Preferred Qualifications

• Master’s degree with three or more years of related experience in planning, directing, assessing, and marketing faculty development and/or other support programs; or an equivalent combination of education and experience.
• Demonstrated experience working to develop career and rank-related faculty development initiatives.
• Demonstrated agility, discretion, and professionalism in communicating across different faculty and leadership positions (e.g., chairs, deans, vice presidents).
• Demonstrated ability to work in a collaborative team environment and collaborate across units.
• Be successful at self-directed tasks, including leading projects and initiatives.

Required License/Registration/Certifications

• Five or more years of related experience in planning, directing, assessing, and marketing faculty development and/or other support programs or an equivalent combination of education and experience.
• Strong project management, organizational, technical, and communication skills.

Job Duties

• Oversees and provides support in all aspects of the project/program including: planning, development, implementation, promotion/dissemination and logistical support of program/project activities.
• Acts as point of contact for stakeholders related to program/project and maintains high visibility, on behalf of the department and/or University.
• Develops and implements program/project processes to meet program objectives by ensuring compliance with guidelines and regulations, providing accurate and timely reporting as well as comprehensive and integrated service delivery for participants through collaboration with relevant stakeholders and evaluating outcomes.
• Collaborate and provide administrative support to senate committees.
• Provide direct administrative support to the Executive Director of Faculty Success including organizing, scheduling meetings and appointments, preparing correspondence, and coordinating travel arrangements and related logistics.
• Create, edit, and administer faculty awards, and leadership application calls in Qualtrics. Collaborate with Faculty Achievement Awards Committee leads to ensure annual award calls and rubrics are updated and correct.
• Update and maintain current award documents, including review committee lists and applicant award status documents.
• Lead award notification processes and approvals, including assisting with reviewing award letters.
• Implement Faculty Achievement Awards event planning and programming.
• Maintain Faculty Success summative surveys through Qualtrics; assess and report data for annual planning.
• Conduct, analyze, and report on biennial faculty needs assessment results.
• Participate in other Faculty Success work tasks as assigned.
• Handles supervision of program operations, reporting, website and newsletter maintenance and the development and implementation of strategic business plans.
• Data collection and reporting consistent with applicable program/university requirements.
• Financial planning and budget allocation, program development support, fiscal reporting responsibility.

Physical Requirements

• Communicating with others to exchange information.
• Sedentary work that primarily involves sitting/standing.
• Moving about to accomplish tasks or moving from one worksite to another.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

Monday - Friday, 8:00am - 5:00pm

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit -and takes actions to prevent - discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.