Program Operations Manager / Program Analyst

Johns Hopkins Applied Physics Laboratory; Laurel (MD); On-site; USD 63,000 - 180,000; Full time

Job summary

Johns Hopkins University Applied Physics Laboratory is seeking a Program Analyst / Program Operations Manager to support the Special Operations Mission Area (SOMA). You will help manage day-to-day obligations, coordinate with engineers, scientists, and business professionals, and ensure timely sponsor deliverables.

Role requires TS/SCI clearance (poly preferred) and is onsite at JHU/APL. You will develop SOPs, support meetings, and assist in SOW development and program reporting, collaborating

Qualifications

• . Bachelor’s degree in a business-related or other relevant field.
• .2+ years of relevant experience coordinating multiple business, operational, and administrative aspects of project execution.
• .Proficiency in analysis and evaluation of program milestones.
• .Ability to develop schedules and/or contractual deliverables including prioritization, tracking, and monitoring.
• .Strong communication skills with staff and sponsors.
• .Proficiency in MS Office including Word, Excel, PowerPoint, and Outlook.
• .Willingness to work full-time onsite at JHU/APL or sponsor site.
• .Hold an active TS/SCI security clearance and be able to obtain TS/SCI+Poly; U.S. citizenship.

Responsibilities

• Manage day-to-day internal and external program obligations in SOMA’s Program Services Operations Group (QBE).
• Support a team of engineers, scientists, and business professionals delivering high-quality, timely products to sponsors.
• Develop SOPs to ensure deadlines and sponsor requirements are met; help plan and facilitate meetings and conferences.
• Coordinate with security, contracts, and other organizations to ensure successful execution and logistics.
• Assist in proposal development, budgeting, and tracking of deliverables; interface with sponsors.

Skills

Strong communication skills

Project coordination

Schedule planning

Education

Bachelor's degree in business-related field

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

Description

Would you enjoy working as part of a team, orchestrating business, program, and logistical solutions, to enable some of the nation's most interesting technology research?

Are you passionate about working in a fast-paced, dynamic environment?

If so, we 're looking for someone like you to join our team at APL.

We are seeking a Program Analyst / Program Operations Manager to help us manage day-to-day internal and external program obligations in the Program Services Operations Group (QBE) for our Special Operations Mission Area (SOMA). You will be supporting a hardworking team of engineers, scientists and other business professionals who are tackling the biggest Special Operations challenges we face today. We are passionate about the work we do and strive to deliver high-quality and timely products to our sponsors. We aim to foster a highly collaborative, fulfilling, and fun environment.

As a Program Analyst / Program Operations Manager For The Special Operations Mission Area (SOMA), You Will Work In The Following Mission-critical Areas

• Program and Project Operations – Work in conjunction with the Program Manager (PM) and Project Managers (PjMs) to set priorities, and resolve issues for the overall task management needs - from project initiation to project closure. Develops standard operating procedures (SOP) to ensure project deadlines are met and sponsor requirements are satisfied.
• Program and Project Administration – Demonstrate a thorough understanding of, or the ability to, quickly learn about the project or product being developed. Prepare and organize information for internal and external program and project reviews, including content review of technical materials prepared by technical staff. Plan, organize, and facilitate meetings and conferences/seminars for both internal and external participants and sponsors. Interface with sponsors and their representatives to collect presentation information, ensure clearances are prepared, manage scheduling, reservations and all other logistics. Attend meetings and deduce requirements and note action items.
• Logistics and Collaboration – Work with other APL organizations (security, quality, communications, contracts, ) to organize various levels of support and ensure successful execution. Extrapolate contractual deliverables from the contract or task, to be part of the task plan and monitor progress of the program against those deliverables. Ability to prioritize tasks and to delegate them when appropriate.
• Proposal Development – Facilitate and manage the proposal development timeline in conjunction with the Financial Manager. Gather technical inputs and applicable technical review and recommend content to include in final Responsible for the overall quality of the final submission.
• Program Finances – Collaborate with the Financial Manager (FM) in monitoring the financial status of the program if required. Analyze and detect potential deviations in project plans based on the latest information available.
• Technical Support, Analysis, and Reporting – Develop an understanding of the technical work being performed by the program and be able to adequately convey the methodology, impact, and importance to others. Collaborate with PM on 30-day kickoff Review and impactful updates to the task plan. Assist in the development of the Statement of Work (SOW) and ensure adherence to the SOW through collaboration with the PM and technical teams.

Qualifications

You meet our minimum qualifications for the job if you....

• Possess a bachelor’s degree in a business-related or other relevant field.
• Have 2 or more years of relevant experience in coordinating multiple business, operational, and administrative aspects of project execution.
• Can demonstrate proficiency in the analysis and evaluation of program or project milestones,
• Are proficient in developing schedules and/or contractual deliverables. This may include prioritization, tracking, monitoring, and updating critical program data.
• Possess strong communication skills, both oral and written with demonstrated experience communicating with all levels of staff and sponsors.
• Are proficient in MS Office to include Word, Excel, PowerPoint, and Outlook.
• Possess proven ability to be both effective working independently and within a group. Can effectively prioritize competing efforts in a fast-paced environment
• Are willing and able to work full time onsite work at JHU/APL or the sponsor site.
• Hold an active TS/SCI security clearance, and are able to obtain a TS/SCI+Poly level security clearance. If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship.

You'll go above and beyond our minimum requirements if you:

• Have a Master's Degree in Business, Information Systems, or other relevant field.
• Hold an active TS/SCI security clearance with polygraph.
• Understand Shipping processes and procedures, specifically with FEDEX Custom Critical requests
• Have a thorough understanding of Government organizations, programs, and contracts. Understanding of security processes and procedures with a prior experience working in or supporting operations within a SCIF.
• Are knowledgeable and experienced with APL’s systems such as the financial management system and process, ASAP, RAT, EBSS, eBuy, Service Now, OpsLink, EventLink, etc.

About Us

The Johns Hopkins University Applied Physics Laboratory (APL) brings world-class expertise to our nation’s most critical defense, security, space and science challenges. While we are dedicated to solving complex challenges and pioneering new technologies, what makes us truly outstanding is our culture. We offer a vibrant, welcoming atmosphere where you can bring your authentic self to work, continue to grow, and build strong connections with inspiring teammates.

At APL, we celebrate our differences of perspectives and encourage creativity and bold, new ideas. Our employees enjoy generous benefits, including a robust education assistance program, unparalleled retirement contributions, and a healthy work/life balance. APL’s campus is located in the Baltimore-Washington metro area. Learn more about our career opportunities at https://www.jhuapl.edu/careers.

All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, genetic information, veteran status, occupation, marital or familial status, political opinion, personal appearance, or any other characteristic protected by applicable law. APL is committed to providing reasonable accommodation to individuals of all abilities, including those with disabilities. If you require a reasonable accommodation to participate in any part of the hiring process, please contact [e-mail].

The referenced pay range is based on JHU APL’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level with consideration for internal parity. For salaried employees scheduled to work less than 40 hours per week, annual salary will be prorated based on the number of hours worked. APL may offer bonuses or other forms of compensation per internal policy and/or contractual designation. Additional compensation may be provided in the form of a sign-on bonus, relocation benefits, locality allowance or discretionary payments for exceptional performance. APL provides eligible staff with a comprehensive benefits package including retirement plans, paid time off, medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, education assistance, and training and development. Applications are accepted on a rolling basis.

Minimum Rate

$62,900 Annually

Maximum Rate

$180,300 Annually