Grant Coordinator

Jobtailor; Fairfield (CT); On-site; USD 45,000 - 65,000; Full time

Job summary

Jobtailor in Fairfield, CT seeks a Grant Coordinator to handle daily and recurring grant processing for internal and client-facing work, as well as one-time and cyclical projects.

You will review grant letters for compliance, enter and publish letters from client data, and coordinate FedEx/USPS mailings with precision. You’ll contribute to cross-department projects to refine processes and ensure regulatory adherence.

Qualifications

• Bachelor's degree preferred.
• 1-2 years of experience in a professional office environment (compliance or detail-oriented work a plus)
• Clear, precise written and verbal communication, with strong discretion and respect for client confidentiality
• Deep proficiency with MS Word, Excel, Outlook, Adobe Acrobat, and Salesforce
• Comfortable working independently with sustained focus, as well as collaboratively within a team
• Strong organizational skills and an exacting commitment to accuracy, consistency, and thorough documentation
• Sound analytical judgment – able to identify discrepancies or process gaps and recommend well-considered solutions
• A self-starter who takes ownership of tasks, manages a high volume of detailed work reliably, and maintains composure under deadline pressure
• A conscientious, quality-focused mindset, with pride taken in producing accurate, polished work product, and openness to feedback as part of continually refining one's craft.

Responsibilities

• The Grant Coordinator is responsible for the daily and recurring processing of grants — both internal and client-facing — as well as one-time and cyclical projects.
• Review grant letters for compliance accuracy; enter, format, edit, and publish letters accompanying foundation grants to charities, working methodically from client-provided data.
• Coordinate special handling instructions with clients and Private Client Advisors, including preparation of FedEx and USPS mailings/shipments with precision and care.
• Contribute to departmental and cross-departmental projects aimed at refining processes and improving accuracy and scalability of services.
• Ensure strict accordance with approved program guidelines and compliance with internal SLAs and external regulatory requirements through disciplined record-keeping and follow-through.
• Provide general client operations support and take on additional project work requiring careful analysis or process refinement, as needed.

Skills

Communication

Organizational skills

Analytical skills

Self-motivation

Teamwork

Confidentiality

Education

Bachelor's degree

Tools

MS Word

Excel

Outlook

Adobe Acrobat

Salesforce

Job description

• The Grant Coordinator is responsible for the daily and recurring processing of grants — both internal and client-facing — as well as one-time and cyclical projects.
• Review grant letters for compliance accuracy; enter, format, edit, and publish letters accompanying foundation grants to charities, working methodically from client-provided data.
• Coordinate special handling instructions with clients and Private Client Advisors, including preparation of FedEx and USPS mailings/shipments with precision and care.
• Contribute to departmental and cross-departmental projects aimed at refining processes and improving accuracy and scalability of services.
• Ensure strict accordance with approved program guidelines and compliance with internal SLAs and external regulatory requirements through disciplined record-keeping and follow-through.
• Provide general client operations support and take on additional project work requiring careful analysis or process refinement, as needed.

Requirements

• Bachelor's degree preferred
• 1-2 years of experience in a professional office environment (compliance or detail-oriented work a plus)
• Clear, precise written and verbal communication, with strong discretion and respect for client confidentiality
• Deep proficiency with MS Word, Excel, Outlook, Adobe Acrobat, and Salesforce
• Comfortable working independently with sustained focus, as well as collaboratively within a team
• Strong organizational skills and an exacting commitment to accuracy, consistency, and thorough documentation
• Sound analytical judgment – able to identify discrepancies or process gaps and recommend well-considered solutions
• A self-starter who takes ownership of tasks, manages a high volume of detailed work reliably, and maintains composure under deadline pressure
• A conscientious, quality-focused mindset, with pride taken in producing accurate, polished work product, and openness to feedback as part of continually refining one's craft.