Program Officer

Climate Emergency Collaboration Group; EE. UU.; A distancia; GBP 32.000 - 42.000; Jornada completa

Descripción de la vacante

Climate Emergency Collaboration Group (CECG) is recruiting a Programme Officer to guide applicants through our grantmaking process and support efficient grant administration. You will be the day-to-day contact for invited organisations, helping them understand requirements and develop complete proposals with minimal burden.

This role is remote, supports organisations across time zones, and involves coordinating with Programme Managers and the Grants Manager to ensure timely, compliant delivery

Formación

• Experience supporting external stakeholders across cultures, languages and time zones.
• Strong organisation and attention to detail; keep records current and meet deadlines.
• Confident with documents, spreadsheets and digital systems; check information for completeness.
• Good communication and judgement; know when to resolve a query or escalate.

Responsabilidades

• Applicant support and proposal preparation, guiding invited applicants and providing feedback.
• Grant agreements, amendments and reporting requirements; track deadlines and maintain records.
• Programme coordination and learning; support check-ins, webinars and learning activities.
• Improve guidance, templates and FAQs based on applicant feedback and cross-team coordination.

Conocimientos

Stakeholder engagement

Organizational skills

Documentation & systems

Communication & judgement

Educación

Bachelor’s degree or equivalent

Herramientas

Fluxx

Salesforce

Descripción del empleo

International climate cooperation depends on organisations with the knowledge, relationships and ideas to make change happen. Getting funding to those organisations should be clear, timely and proportionate to their circumstances.

Founded in 2020, the Climate Emergency Collaboration Group (CECG) is a strategic regranting and collaboration platform backed by some of the world’s leading climate philanthropies. Our mission is to renew, reimagine and regenerate international cooperation that delivers for people and planet.

We are recruiting a Programme Officer / Program Officer to help applicants navigate our grantmaking process and support effective grant administration. You will often be the day-to-day contact for organisations invited to apply, helping them understand our requirements and develop complete proposals without unnecessary administrative burdens.

This is a practical coordination role for someone who combines attention to detail with a warm, helpful approach. You will work with organisations of different sizes and capacities, including smaller Global South, frontline and Indigenous-led organisations, and support colleagues across the grant cycle.

You will report to a Global Strategy Director and work closely with Programme Managers. The Grants Manager will provide day-to-day direction on grants processes, compliance and systems.

Key responsibilities

1 Applicant support and proposal preparation

• Guide invited applicants through our process, timelines and proposal, budget and results templates, adapting your support to their needs.
• Review drafts for completeness and consistency, give clear feedback, and collect due diligence documents. Refer programme, budget and compliance questions to the relevant colleagues.
• Prepare draft grant recommendation documents for review and follow up on outstanding information to keep applications moving.

2 Grant agreements and administration

• Prepare agreements, amendments and no-cost extensions with the Grants Manager, and help grantees understand reporting requirements and payment schedules.
• Track deadlines, check reports for completeness and consistency, maintain accurate grants records and support grant closure.

3 Programme coordination and learning

• Support grantee check-ins, briefings, webinars and convenings, including notes, logistics and follow-up.
• Track grant commitments and payments against programme allocations, flag differences and support the collection of results and learning.

4 Better processes and communication

• Help improve guidance, FAQs and templates using applicant and grantee feedback.
• Respond clearly and professionally to queries, coordinate with colleagues across teams, and handle information accurately and responsibly.

What you will bring

We are looking for someone with around two to three years’ relevant experience, or equivalent experience demonstrating the capabilities below. You may have worked in grants administration, programme coordination or project support in a foundation, NGO, international organisation or another relevant setting.

• Experience supporting external stakeholders across cultures, languages and time zones, with patience and the ability to explain requirements clearly.
• Strong organisation and attention to detail: you can manage several applications or tasks, keep records current and follow through on deadlines.
• Confidence working with documents, spreadsheets and digital systems, and checking information for completeness and consistency.
• Good communication and judgement, including knowing when to resolve a query and when to ask a colleague for guidance.
• A bachelor’s degree or equivalent experience, and an interest in CECG’s mission.

Experience of funder-side grantmaking, climate or international development work, reviewing budgets or due diligence documents, or using a grants management or CRM system such as Fluxx or Salesforce would be an advantage. Additional languages, including French, Spanish, Portuguese or Arabic, would also be valuable. These are advantages rather than essential requirements.

This role may be right for you if you

• enjoy helping people work through a process and making complex requirements easier to understand;
• care about accurate administration as much as responsive, respectful communication;
• like working with globally distributed colleagues and organisations with different needs and resources;
• are comfortable following agreed processes while suggesting practical ways to improve them.

The role centres on applicant support and grant administration. Funding decisions follow CECG’s approval procedures; Programme Managers lead the strategic relationships with grantees and own funding recommendations. You will help make that work run smoothly and equitably.

About CECG

CECG brings together philanthropy, policymakers, civil society and other leaders to tackle problems no single organisation can solve alone. As an independent UK charity, we connect people and ideas, build partnerships and direct philanthropic resources towards international climate action. Our work gives greater weight to the perspectives, expertise and leadership of the Global South.

Location and travel

The role is remote, with flexibility to work across time zones to support applicants in different regions. Occasional international travel is required.