Program Office Assistant l Fullerton

Crittenton Services for Children and Families; Fullerton (CA); On-site; USD 40,000 - 52,000; Full time

Job summary

Crittenton Services for Children and Families in Fullerton, CA is seeking an organized Administrative Assistant to support daily operations and receptionist duties. You will manage calendars, greet visitors, handle phone inquiries, and perform general clerical tasks with confidentiality and professionalism.

Ideal candidates are computer literate, fluent in verbal and written communication, with strong analytical and problem-solving abilities; valid driver's license required for occasional

Qualifications

• Must be able to operate standard office equipment and be computer literate.
• Excellent verbal, written, analytical and problem-solving skills.
• Must be able to communicate effectively and follow both oral and written instructions.

Responsibilities

• Maintain office calendar to coordinate workflow and meetings.
• Interact with clients, staff, and visitors while maintaining confidentiality.
• Perform general clerical duties including bookkeeping, copying, mailing, filing, and data input.
• Prepare agendas, schedule staff meetings, and distribute minutes of meetings.
• May complete tasks in the community with a personal automobile, including deliveries and pickups.
• Maintain an office environment compliant with contracts, licensing regulations, and agency policies.
• Assist with additional duties as needed.

Skills

Verbal communication

Written communication

Analytical skills

Problem-solving

Job description

Description

• Responsible for a variety of duties including, but not limited to, document production, file and record maintenance, greeting visitors, telephone reception, scheduling appointments, and meetings, ordering office supplies and processing work orders.

Essential Duties:

• Maintain office calendar to coordinate workflow and meetings.


• Interact with clients, staff, and visitors while maintaining confidentiality in all aspects of client, staff and agency information.


• Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing Mailing, filing, answering phones, and data input.


• Prepare agendas and schedule staff meetings as well as compile, transcribe and distribute minutes of meetings.


• May complete tasks in the community with personal automobile including deliveries and pick up.


• Maintain an office environment that is consistent with existing contracts, licensing regulations and agency-established policies.


• Assists with additional duties and tasks that arise based on agency and program needs.

Minimum Qualifications:

• Must be able to operate standard office equipment and be computer literate. Applicant should possess excellent verbal, written, analytical and problem-solving skills. Must be able to communicate effectively and follow both oral and written instructions.

Requirements

• Must have and maintain a working vehicle a valid, unrestricted California driver's license and current vehicle insurance. Bilingual Spanish proficiency will result in additional stipend added to base pay.