Program Office Assistant l Fullerton

Crittenton Services; Fullerton (CA); On-site; USD 22,041 - 30,307; Full time

Benefits offered by this job

Bilingual Spanish stipend

Job summary

Crittenton Services in California seeks an organized office assistant to handle clerical tasks, calendar coordination, greeting visitors, and phone reception. You will also assist with bookkeeping, data entry, and preparing meeting agendas.

The role requires strong communication, confidentiality, and reliable transportation for occasional community tasks. Bilingual Spanish proficiency may earn an additional stipend; a valid CA driver's license and insurance are required.

Qualifications

• Must be able to operate standard office equipment and be computer literate.
• Excellent verbal, written, analytical and problem-solving skills.
• Ability to communicate effectively and follow oral and written instructions.

Responsibilities

• Maintain office calendar to coordinate workflow and meetings.
• Greet visitors, handle telephone reception, schedule appointments and meetings.
• Perform clerical duties including bookkeeping, copying, filing, data input.
• Prepare meeting agendas, transcribe and distribute minutes.
• May complete tasks in the community with personal vehicle for deliveries/pickups.
• Ensure office environment complies with contracts, licensing, and policies.
• Assist with additional duties as needed by agency and program.

Skills

Office administration

Data entry

Calendar management

Verbal/written communication

Job description

Description

• Responsible for a variety of duties including, but not limited to, document production, file and record maintenance, greeting visitors, telephone reception, scheduling appointments, and meetings, ordering office supplies and processing work orders.
• Maintain office calendar to coordinate workflow and meetings.
• Interact with clients, staff, and visitors while maintaining confidentiality in all aspects of client, staff and agency information.
• Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing Mailing, filing, answering phones, and data input.
• Prepare agendas and schedule staff meetings as well as compile, transcribe and distribute minutes of meetings.
• May complete tasks in the community with personal automobile including deliveries and pick up.
• Maintain an office environment that is consistent with existing contracts, licensing regulations and agency-established policies.
• Assists with additional duties and tasks that arise based on agency and program needs.

Description

• Responsible for a variety of duties including, but not limited to, document production, file and record maintenance, greeting visitors, telephone reception, scheduling appointments, and meetings, ordering office supplies and processing work orders.

Essential Duties

• Maintain office calendar to coordinate workflow and meetings.
• Interact with clients, staff, and visitors while maintaining confidentiality in all aspects of client, staff and agency information.
• Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing Mailing, filing, answering phones, and data input.
• Prepare agendas and schedule staff meetings as well as compile, transcribe and distribute minutes of meetings.
• May complete tasks in the community with personal automobile including deliveries and pick up.
• Maintain an office environment that is consistent with existing contracts, licensing regulations and agency-established policies.
• Assists with additional duties and tasks that arise based on agency and program needs.

Minimum Qualifications

• Must be able to operate standard office equipment and be computer literate. Applicant should possess excellent verbal, written, analytical and problem-solving skills. Must be able to communicate effectively and follow both oral and written instructions.

Requirements

• Must have and maintain a working vehicle a valid, unrestricted California driver's license and current vehicle insurance. Bilingual Spanish proficiency will result in additional stipend added to base pay.

Salary Description

$15.60 - $22.28