PROGRAM MANAGER-SON SCHOLARSHIPS

University of Alabama at Birmingham; Birmingham (AL); On-site; USD 45,000 - 74,000; Full time

Job summary

The University of Alabama at Birmingham invites application for Program Manager-SON Scholarships to oversee scholarship gifts, awarding processes, donor records, and related stewardship. This role requires coordination with multiple offices to ensure compliance and timely reporting, as well as managing communications and events related to scholarships.

Responsibilities include maintaining donor records, preparing agendas for meetings, and supporting annual scholarship events.

Qualifications

• Bachelor's degree in a related field required.
• Five (5) years of related experience required.
• Strong written and verbal communication skills.
• Ability to multi-task and manage time.
• Attention to detail and problem solving.

Responsibilities

• Direct financial and administrative operations for scholarship gifts and donor records.
• Coordinate awarding processes, gift acceptance, and reporting to ensure donor intent.
• Plan bi-annual meetings and liaise with Central Advancement for grants and reporting.
• Maintain scholarship database and donor profiles; update materials for communications.
• Assist with annual Scholarship Luncheon planning, budgets, and logistics.
• Distribute over 300 student thank-you notes annually and coordinate donor communications.

Skills

Ability to operate personal computer

Multi-task

Teamwork

Strong written and verbal comunicação

Organizational skills

Education

Bachelor's degree in a related field

Job description

Program Manager-SON Scholarships

Position Summary: To direct financial and administrative operations to ensure compliance with UAB scholarship gift agreements, awarding processes, gift acceptance policies, and stewardship requirements. To maintain the integrity of all scholarship‑specific gift accounts and donor records. To show excellent customer service, relationship‑building, sound judgment, strong communication, problem‑solving, planning, project management, attention to detail, and effective time management in a positive, diplomatic, and confidential manner. To work closely with the Dean’s Office; the School’s Offices of Scholarships and Other Student Funding, Student Success, and Financial Affairs; the Central Advancement Office; and UAB Financial Affairs. To interact with scholarship donors, students, board members, prospects, external partners, vendors, and faculty to support the School’s educational mission.

Essential Accountabilities

• Works with the School’s financial officers to ensure compliance with UAB and SON scholarship‑gift processes; creates new scholarship gift accounts; monitors spending and balances; notifies benefitting programs of gifts and pledges; tracks pledge payments to endowed scholarships and submit for Board of Trustee approval when ready.
• Informs the Office of Scholarships and Other Student Funding of new scholarships and awarding criteria; ensures donor intent is met; identifies scholarships needing attention; coordinates scholarship committees; maintains accurate records of recipients.
• Coordinates and prepares agendas for bi‑annual meetings to review progress and discuss scholarship spending strategies aligned with School priorities.
• Serves as liaison to Central Advancement’s Office of Corporate and Foundation Relations to coordinate and track scholarship‑specific philanthropic grants from pre‑award clearance through post‑award spending and reporting; works with the Director of Corporate and Foundation Relations, SDOD, and Director of Community Engagement and Board Relations to meet all deadlines and reporting requirements.
• Oversees and maintains a database of active scholarships, criteria, donors, and prospects; ensures scholarship flyers are accurate and updated; provides Advancement Communications with current donor‑contact data for centralized communications.
• Works with University Events and the SDOD to plan and manage the School’s annual Scholarship Luncheon, including budgets, program content, agendas, messaging, logistics, scripts, attendance lists, and donor profiles; assists with financial approvals, vendor contracts, and payment processing; coordinates student speakers with faculty and Student Success; collaborates with Strategic Communications on invitations and event collateral.
• Manages distribution of 300+ student thank‑you notes multiple times per year; meets with scholarship students to review scholarship information and edit messages; organizes thank‑you note workshops; collaborates with marketing to capture student stories, videos, and photos; prepares thank‑you note packets.
• Provides Advancement Communications with information, reports, data, photos, summaries, and edits for personalized stewardship and impact reports; supports high‑level donor stewardship with Central Advancement and the SDOD, including coordination of the Lettie Pate Whitehead Scholars’ Cohort.
• Works with Annual Giving to provide scholarship student names and oversee edits to letters and solicitation materials; assist SDOD/ADOD with scholarship agreements and routing; ensures donor proclamations are written, framed, and presented; maintains current scholarship listings and donor recognition on the School’s website and signage.
• Performs other duties as assigned.

Knowledge/Skills/Abilities

• Ability to operate personal computer and related software
• Ability to multi‑task
• Ability to work as part of a team
• Strong written and verbal communication skills
• Organizational skills

Salary Pay Range

$45,395 - $73,770

Requirements

Bachelor's degree in a related field and five (5) years of related experience. Work experience may NOT substitute for education requirement.

About UAB

UAB provides a comprehensive benefits package, including health coverage, competitive retirement options, wellness programs, and a wide range of employee perks designed to support you both at work and at home. You can explore the full benefits overview here: https://www.uab.edu/humanresources/home/benefits

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Job Category

Professional & Managerial

Organization

340000000 School of Nursing Dean's Office

Employee Status

Regular

Shift

Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager)

Onsite