Program Manager - Salve Regina University

Salve Regina University; Newport (RI); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health coverage

Retirement plan

Disability insurance

Life and AD&D insurance

Tuition benefits

Wellness program

Fitness center access

Job summary

Salve Regina University in Newport, RI, seeks a Program Manager for the Circle of Scholars, a lifelong learning program for adults 50+. You will shape seminar topics, recruit instructors, and manage curriculum and schedules across fall and spring terms.

The role requires strong communication, budget oversight, and collaboration with multiple university offices; fundraising duties and leadership council liaison are included. A master's degree with 5+ years of program management is preferred.

Qualifications

• Experience: 2-3+ years in program coordination, teaching, or administrative support.
• Excellent written and verbal communication skills.
• Familiarity with Microsoft Office Suite, Learning Management Systems, and web-based scheduling/database tools.
• Master's degree with 5+ years of experience managing instructional programs is preferred.

Responsibilities

• Recruit, interview, and select potential instructors; shape seminar topics and descriptions.
• Develop a balanced curriculum and schedule for fall and spring terms.
• Coordinate with marketing, business office, facilities, events, and the Salve Institute.
• Manage registrations, scheduling and communications for the Circle of Scholars.
• Oversee the program budget, stipends, membership fees and refunds.
• Conduct fundraising campaigns with the Office of Advancement.
• Liaise with the Circle of Scholars Leadership Council for curriculum development.

Skills

Program coordination

Teaching

Administrative support

Management skills

Communication

Interpersonal skills

MS Office

Learning Management Systems

Scheduling tools

Education

Master's degree with 5+ years

Tools

Microsoft Office

Learning Management Systems

Scheduling/databases tools

Job description

Salve Regina University, ranked as one of the most transformative colleges in the United States by Money Magazine, is a comprehensive Catholic University located in the scenic coastal community of Newport, Rhode Island. The University's commitment to academic success and personal discovery extends beyond its historic campus into a dynamic world where the application of higher thinking and skill are most valued. Salve Regina offers bachelor's and master's degree programs, graduate certificates, and doctoral programs in humanities, international relations and nursing. Enrollment includes more than 2,600 undergraduate and graduate students from across the U.S. and around the world.

Job Description:

BASIC FUNCTION:

Lead the operation of Salve Regina's Circle of Scholars program - a membership-based lifelong learning program for adults aged 50 and above that is part of the University's Salve Institute. The program currently operates more than 150 seminars per year, with 700 members, specialized events, regional day trips, and international tours.
The program manager works with University leadership to establish the strategic direction and manage the business model of this community outreach program designed to generate revenue and positive University relationships while providing an array of learning opportunities. Each year, the program manager completes program analysis and assessment to monitor progress, manage revenue generation and identify potential sponsorship opportunities.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Recruit, interview and select potential instructors. Recommend seminar topics to instructors and assist with shaping seminar descriptions on topics such as history, international affairs, economics, business, current events and the arts. Evaluate instructor performance, offer constructive feedback generated from evaluation forms and determine future eligibility and potential. Maintain relationships with instructors through regular communications and support.
• Develop a balanced curriculum and course schedule for seminars across the fall and spring terms. Edit course descriptions and produce comprehensive seminar schedules and catalogs in print and digital formats for distribution to members.
• Work with administration departments such as the marketing department, business office, facilities, events, and the Salve Institute to ensure that CoS activities are managed within the standard practices of the university.
• Manage processes to support the program including registration, scheduling, and communications.
• Manage the program budget, instructor stipends, membership and class fee payments and administer any refunds.
• Conduct fundraising campaigns in collaboration with the Office of Advancement as needed.
• Serve as liaison with the Circle of Scholars Leadership Council which is comprised of nine Circle members who assist with curriculum development and seminar/program reviews while also serving as a bridge between Circle members and the university.

OTHER DUTIES AND RESPONSIBILITIES

Perform other duties as assigned by the Vice President for Strategic Initiatives.

LICENSES, TOOLS AND EQUIPMENT:

Valid driver's license required.

ENVIRONMENTAL CONDITIONS:

The incumbent is not substantially exposed to adverse environmental conditions.

Requirements:

Required:

• Experience: 2-3+ years of experience in program coordination, teaching, or administrative support. Strong management skills, including planning, organizing, and assessing the program.
• Communication: Excellent written and verbal communication skills.
• Interpersonal Skills: High energy level and interpersonal skills. Self-motivated with the ability to motivate others, working independently most of the time. Ability to work well with people, including older adults. Creativity, flexibility and negotiating skills are important.
• Technical Skills: Familiarity with Microsoft Office Suite, Learning Management Systems, web-based scheduling/database tools; and an ability and willingness to learn new systems.

Preferred:

• Master's degree with 5+ years of experience managing instructional programs.

Additional Information:

Salve Regina University offers generous benefits to eligible employees including (waiting periods apply):

• health, dental and vision coverage available on the first of the month following date of hire
• 403(b) retirement plan throughTIAAwith employee and employer contributions as well as access to advising services
• long-term disability coverage
• employer-paid life and AD&D insurance
• up to 100% free tuition at Salve for eligible employees and qualified dependents
• robust wellness program and free access to the on-campus Fitness Center

Other available benefits include:

• supplemental life insurance for employees and dependents
• supplemental insurance coverage through Aflac
• Tuition Exchangescholarship program. Application available for qualified dependents of eligible employees working full-time
• discounted pet insurance through ASPCA
• student loan forgiveness assistance program (SAVI)
• employee Assistance Program through Health Advocate
• flexible spending health and dependent care accounts
• health savings accounts
• 529 collegebound saver program
• paid parental leave and adoption assistance

Salve Regina University strives to cultivate belonging values through diversity, equity inclusion in order to foster a welcoming culture for our staff, faculty and students, as well as the wider community. Salve Regina University embraces all people with grace. No matter the path traveled to get here, the University acknowledges that many identities will intersect. Salve Regina belongs to all in its community.