Advancement Associate - Salve Regina University

Salve Regina University; Newport (RI); Vor Ort; USD 55.000 - 72.000; Vollzeit

Zusammenfassung

Salve Regina University in Newport, Rhode Island, seeks an Advancement Associate to provide high-level administrative support to the Vice President for Advancement. You will prepare campaign reports, donor briefings, and post-meeting follow-up, and coordinate the VP's calendar and travel.

Collaborating with senior staff, you will help cultivate donors and alumni, maintain CRM records, and assist with advancement operations, budgets, and stewardship initiatives.

Qualifikationen

• Bachelor's degree required.
• Exceptional communication and interpersonal skills, with comfort engaging alumni, donors, and prospective donors by email, in person, and on the phone.
• Ability to exercise sound judgment, discretion, and confidentiality when handling sensitive information.
• Highly organized and detail-oriented, with the ability to manage multiple priorities, projects, and deadlines effectively.
• Self-motivated and resourceful, with initiative, work ethic, follow-through, and problem-solving skills.
• Collaborative team member who also works independently and embraces responsibility.
• Adaptable and flexible, with a willingness to learn new skills and respond to changing priorities.
• Proficiency with Microsoft Office Suite, including Word, Excel, Access, and PowerPoint.

Aufgaben

• Support VP for Advancement with campaign reports, presentations, and donor-briefings.
• Coordinate calendar, travel, and post-meeting follow-up; organize visitor itineraries.
• Develop strategies for donor cultivation and maintain CRM records.
• Create and manage briefing documents and communications related to donors.
• Assist with budgeting and expense tracking for the Advancement team.

Kenntnisse

Communication skills

Interpersonal skills

Organizational skills

Discretion and confidentiality

Multitasking

Microsoft Office

Independent and collaborative

Ausbildung

Bachelor's degree

Tools

Raiser's Edge NXT

AI tools

Microsoft Office Suite

Jobbeschreibung

Salve Regina University, ranked as one of the most transformative colleges in the United States by Money Magazine, is a comprehensive Catholic University located in the scenic coastal community of Newport, Rhode Island. The University's commitment to academic success and personal discovery extends beyond its historic campus into a dynamic world where the application of higher thinking and skill are most valued. Salve Regina offers bachelor's and master's degree programs, graduate certificates, and doctoral programs in humanities, international relations and nursing. Enrollment includes more than 2,600 undergraduate and graduate students from across the U.S. and around the world.

Job Description:

BASIC FUNCTION

Salve Regina's Advancement Associate will serve as a central partner in a fast-paced, collaborative advancement environment. This valued team member will provide high-level administrative and logistical support to the Vice President for Advancement (VP), including preparing campaign reports, presentations, and donor-meeting briefings; coordinating timely post-meeting follow-up; organizing meaningful visits for special guests; and actively managing the VP's calendar. The Associate will also proactively identify outreach, travel, and meeting opportunities that advance Salve Regina's mission and strategic priorities.

Working closely with the future Chief of Staff and the AVP of Advancement, the Advancement Associate will help strengthen team operations and deepen relationships with donors, alumni, and friends of Salve Regina University. The ideal candidate will be self-motivated, exceptionally detail-oriented, service-focused, and eager to build a career in advancement. This role offers broad exposure to the field and meaningful opportunities for training and to develop experience in annual giving, major gifts, alumni relations, advancement operations, donor stewardship, event management, and communications. It is an outstanding opportunity to join a supportive, mission-driven team at an institution that lives its Mercy values.

ESSENTIAL DUTIES AND RESPONSIBLITIES

• Fosters a collaborative and empowering work environment rooted in Salve Regina University's Mercy values: demonstrate empathic leadership through the positive engagement of Advancement team members and the broader Salve community.
• In collaboration with campus partners, organizes strategic itineraries for high-level visits and meetings both on and off campus - and prepares participants through strategic briefing documents. Proactively creates post-visit deliverables for university leadership involved in the engagement.
• Develops a deep understanding of the VP's portfolio of prospects and donors and creates strategies for on-going cultivation. Creates and maintains organizational systems to ensure consistent and meaningful communication with prospects and donors.
• Has high-level understanding of the goals and objectives of the division to assist with strategy in deployment of VP and other University leadership.
• Oversees templates for creation of gift documentation memos and various correspondences related to major gift cultivation and solicitation.
• Actively manages the VP's calendar and coordinates travel.
• Documents University President's and VP's interactions with prospective donors and donors into Advancement CRM, taking responsibility for and facilitating follow-up.
• Assists with prospective donor research, in coordination with the Director of Advancement Services and Prospect Research.
• Steps into scheduling meetings with donors and prospective donors, Annual Fund activity, Donor Stewardship projects and Advancement Operations initiatives to contribute as needed.
• Supports the tracking and management of Advancement budgets and VP's expenses.
• Assume additional responsibilities as needed.
  

LICENCES, TOOLS, AND EQUIPMENT:

NA

ENVIRONMENTAL CONDITIONS:
The incumbent is not substantially exposed to adverse environmental conditions.

Requirements:

Required:

• Bachelor's degree required.
• Relevant professional, internship, volunteer, and/or educational experience demonstrating transferable skills.
• Exceptional communication and interpersonal skills, with comfort engaging alumni, donors, and prospective donors by email, in person, and on the phone.
• Ability to exercise sound judgment, discretion, and confidentiality when handling sensitive information.
• Highly organized and detail-oriented, with the ability to manage multiple priorities, projects, and deadlines effectively.
• Self-motivated and resourceful, with demonstrated initiative, work ethic, follow-through, and sound problem-solving skills.
• Collaborative team member who also works independently, embraces responsibility, and contributes creative solutions.
• Adaptable and flexible, with a willingness to learn new skills, take on challenging assignments, and respond effectively to changing priorities.
• Proficiency with Microsoft Office Suite, including Word, Excel, Access, and PowerPoint.

Preferred:

• Salve Regina University alumni are encouraged to apply.
• Experience with Raiser's Edge NXT.
• Experience with AI tools.

Additional Information:

Salve Regina University offers generous benefits to eligible employees including (waiting periods apply):

• health, dental and vision coverage available on the first of the month following date of hire
• 403(b) retirement plan throughTIAAwith employee and employer contributions as well as access to advising services
• long-term disability coverage
• employer-paid life and AD&D insurance
• up to 100% free tuition at Salve for eligible employees and qualified dependents
• robust wellness program and free access to the on-campus Fitness Center

Other available benefits include:

• supplemental life insurance for employees and dependents
• supplemental insurance coverage through Aflac
• Tuition Exchange scholarship program. Application available for qualified dependents of eligible employees working full-time
• discounted pet insurance through ASPCA
• student loan forgiveness assistance program (SAVI)
• employee Assistance Program through Health Advocate
• flexible spending health and dependent care accounts
• health savings accounts
• 529 collegebound saver program
• paid parental leave and adoption assistance

Salve Regina University strives to cultivate belonging values through diversity, equity inclusion in order to foster a welcoming culture for our staff, faculty and students, as well as the wider community. Salve Regina University embraces all people with grace. No matter the path traveled to get here, the University acknowledges that many identities will intersect. Salve Regina belongs to all in its community.