Program Manager - Part Time

HeiTech Services; United States; On-site; USD 110,000 - 160,000; Full time

Job summary

HeiTech Services is seeking a skilled project manager to lead a federal IT modernization project focused on document processing, data extraction, workflow automation, AI, and enterprise search. The role requires maintaining schedules, milestones, risks, and deliverables while coordinating cross-functional teams.

You will communicate with Government stakeholders, prepare status reports, and ensure adherence to scope, security, and acceptance criteria.

Qualifications

• Bachelor’s degree in business administration, project management, information technology.
• At least five years of experience managing IT, data, cloud, document-management, or modernization projects.
• Experience coordinating multidisciplinary technical teams and working with Government or regulated-sector stakeholders.
• Experience managing project schedules, risks, issues, status reports, deliverables, and acceptance activities.

Responsibilities

• Serve as the contractor’s primary management point of contact and coordinate communications with Government stakeholders.
• Develop and maintain the project schedule, milestones, dependencies, action items, risks, issues, and decision logs.
• Plan and facilitate kickoff meetings, recurring project reviews, technical working sessions, and deliverable reviews.
• Monitor project performance against scope, schedule, quality, security, and acceptance requirements.
• Prepare recurring status reports summarizing accomplishments, planned activities, schedule status, risks, issues, decisions, and required Government actions.

Skills

Project management

Stakeholder management

Risk management

Schedule management

Multidisciplinary coordination

Education

Bachelor’s degree in business administration, project management, information technology

Tools

Microsoft 365

SharePoint

Azure

AI / Enterprise search

Job description

Manages the day-to-day execution of a federal information technology modernization project involving document processing, structured data extraction, workflow automation, artificial intelligence, enterprise search, testing, deployment, and transition. The manager maintains the project schedule, milestones, dependencies, risks, issues, action items, decisions, deliverables, and acceptance activities while coordinating work across technical, security, quality assurance, accessibility, records-management, and training personnel. The position also serves as the primary management contact for Government stakeholders and ensures that project communications, priorities, and required actions remain clear and current.

Plans and facilitates kickoff meetings, recurring project reviews, technical working sessions, deliverable reviews, and other coordination activities needed to keep the project on schedule. The manager prepares recurring status reports that summarize accomplishments, upcoming work, schedule performance, risks, issues, decisions, quality concerns, and Government dependencies. The position monitors progress against the approved scope, schedule, security requirements, and Firm-Fixed-Price commitments and escalates concerns requiring corrective action or management attention.

Coordinates the development, internal review, submission, comment resolution, and acceptance of required deliverables. The manager also supports requirements traceability, user acceptance testing, training, production deployment, knowledge transfer, transition, and project closeout. The pricing build-up should allocate part-time support throughout the period of performance, with increased effort during mobilization, major deliverable reviews, testing, deployment, training, and closeout.

Key Responsibilities

• Serve as the contractor’s primary management point of contact and coordinate communications with Government stakeholders.
• Develop and maintain the project schedule, milestones, dependencies, action items, risks, issues, and decision logs.
• Plan and facilitate kickoff meetings, recurring project reviews, technical working sessions, and deliverable reviews.
• Monitor project performance against scope, schedule, quality, security, and acceptance requirements.
• Prepare recurring status reports summarizing accomplishments, planned activities, schedule status, risks, issues, decisions, and required Government actions.
• Coordinate activities across document processing, data extraction, enterprise search, platform integration, security, testing, accessibility, training, deployment, and transition.
• Manage the development, internal review, submission, comment resolution, and acceptance of required deliverables.
• Coordinate user acceptance testing, training, production deployment, knowledge transfer, and project closeout.
• Identify and escalation potential scope, schedule, technical, security, or performance concerns and support corrective-action planning.
• Maintain traceability among project requirements, technical activities, test results, and deliverables.

Requirements

• Bachelor’s degree in business administration, project management, information technology, or a related discipline.
• At least five years of experience managing information technology, data, cloud, document-management, or modernization projects.
• Experience coordinating multidisciplinary technical teams and working with Government or regulated-sector stakeholders.
• Experience managing project schedules, risks, issues, status reports, deliverables, and acceptance activities.
• Experience supporting projects with defined milestones and deliverable-based performance requirements.
• Strong written, oral, organizational, and stakeholder-management skills.
• Must be a US Citizen and ability to obtain and maintain Public Trust

Preferred

• Project Management Professional certification or comparable project-management credential.
• Experience managing Microsoft 365, SharePoint, Azure, artificial intelligence, document-processing, or enterprise-search projects.
• Experience supporting Federal Government customers or Firm-Fixed-Price task orders.

This position is contingent upon contract award. HeiTech Services is proactively identifying qualified candidates in anticipation of a potential federal contract award. Qualified applicants may be contacted for prescreening and interviews prior to award. Employment is contingent upon successful contract award and completion of all required pre-employment and security requirements.

HeiTech Services is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, veteran status, or any other protected status under applicable law.

If you require a reasonable accommodation during the application process, please contact us at [e-mail].

HeiTech Services may utilize technology-assisted tools, including artificial intelligence, to support the review of application materials. These tools are used to enhance efficiency; however, all hiring decisions are made by human reviewers in accordance with federal hiring guidelines.