Program Manager, OCINO, Penn Center for Innovation

University of Pennsylvania; Pennsylvania; Hybrid; USD 66,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Tuition benefits

Retirement plans

Time off & wellness programs

Long-term care insurance

Wellness and work-life resources

Professional development

University resources and discounts

Flexible work hours

Home ownership assistance

Adoption assistance

Job summary

University of Pennsylvania seeks an experienced Program Manager for OCINO within the Penn Center for Innovation. You will oversee day-to-day operations of funding programs, coordinate submissions, and manage due diligence with internal and external stakeholders.

You will also lead marketing, CRM administration, and financial operations to support strategic innovation initiatives. The role requires strong project management, excellent communication, and a collaborative approach in a hybrid work

Qualifications

• Bachelor of Science and 2 to 3 years of experience in program management, operations, higher education administration or equivalent combination of education and experience is required.
• Demonstrated experience of successfully planning and managing multi-stakeholder programs in a highly innovative environment.
• A high level of proficiency in Microsoft Office Suite applications, including Word, Excel, PowerPoint, Teams, and Outlook along with experience using Salesforce or a comparable CRM/database system is required.
• Strong written and verbal communication skills, including the ability to create and edit content for reports, web, or marketing materials, as well as communication with internal and external partners/stakeholders.
• Demonstrate excellent organizational and project management skills, strong attention to detail, and the ability to manage multiple priorities independently.
• Experience working within a university, innovation, venture capital, startup, or entrepreneurial ecosystem preferred.
• Experience developing or supporting marketing and communications strategy, including digital and social media outreach, is desired.
• Experience with financial processing and budget tracking are advantageous.
• Demonstrated ability to identify opportunities for operational improvement and implement system enhancements is also preferred.

Responsibilities

• Manage the day-to-day operations of priority OCINO programs including the NextUP Funding Program and the StartUP Fund. This includes oversight of the application/submission process, communication with applicants and external advisors, coordinating the evaluation and due diligence process for funding and investment opportunities, and post-award/funding reporting and communication.
• The Program Manager will also be responsible for supervising program interns as appropriate.
• Develop, manage and execute marketing and communications efforts to promote OCINO initiatives. Work with the Senior Executive Director in support of ongoing outreach efforts across the entire Penn ecosystem and local early stage investment community.
• The role will serve as the primary manager and administrator for the OCINO website
• Serve as primary administrator of OCINO's CRM database, overseeing all aspects of data management, including report generation and analytics to support OCINO leadership decision-making and program evaluation.
• Identify, cultivate and maintain strong relationships with relevant internal and external innovation stakeholders to support the growth and sustainability of OCINO initiatives, and to continually expand OCINO's impact on the Penn community
• Manage designated financial operations for relevant OCINO programs including budget tracking, ensuring compliance with University policies and financial procedures.
• Identify and implement process improvements to enhance OCINO team effectiveness and operational efficiency. Partner with the Penn Center for Innovation (PCI) as needed on select projects and administrative needs

Skills

Program management

Operations

Higher education

Stakeholder management

Communication skills

Organization

Education

Bachelor of Science

Tools

Salesforce

CRM/database

Job description

Program Manager, OCINO, Penn Center for Innovation

University Overview

The University of Pennsylvania, the largest private employer inPhiladelphia, is a world-renowned leader in education, research,and innovation. This historic, Ivy League school consistently ranksamong the top 10 universities in the annual U.S. News & WorldReport survey. Penn has 12 highly-regarded schools that provideopportunities for undergraduate, graduate and continuing education,all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been rankednationally on many occasions with the most recent award from Forbeswho named Penn one of America's Best Large Employers in 2023.

Posted Job Title

Program Manager, OCINO, Penn Center for Innovation

Job Profile Title

Manager B, Business and Finance, Innovation

Job Description Summary

The Office of the Chief Innovation Officer (OCINO) serves tocatalyze innovation across the entire University. OCINO engagesbroadly with the Penn community and external partners to identifyand provide the critical resources needed to support this mission.OCINO is currently seeking an experienced Program Manager who willplay a critical role in support of this effort.

The Program Manager will be responsible for the day-to-dayoperational management of OCINO's funding and investment programs,including oversight of application portals, tracking of fundingsubmissions, communication with applicants, advisors and other keystakeholders, and coordinating the review/due diligence offunding/investment opportunities. This also includes supervisingprogram interns as appropriate. The Program Manger role will serveas a key liaison with faculty, advisors, externalinvestors/partners, and the university community. The ProgramManager will also be responsible for supporting marketing andoutreach initiatives, CRM/database administration, and financialand administrative operations as appropriate. Working closely withthe Senior Executive Director and the Chief Innovation Officer, theProgram Manager ensures that OCINO programs are deliveredefficiently, and in manner that is consistent with organizationalpriorities. The role will also collaborate with the Penn Center forInnovation (PCI) as needed on select programs and administrativeneeds. The Program Manger position requires strong projectmanagement and organizational skills, very well developedcommunication skills, and the ability to balance and prioritizeeffort in a dynamic and innovation-focused environment. The roleoperates in a hybrid work setting. Please note, the Program Managerposition is contingent upon on ongoing OCINO program funding.

Job Responsibilities

• Manage the day-to-day operations of priority OCINO programsincluding the NextUP Funding Program and the StartUP Fund. Thisincludes oversight of the application/submission process,communication with applicants and external advisors, coordinatingthe evaluation and due diligence process for funding and investmentopportunities, and post-award/funding reporting and communication.The Program Manager will also be responsible for supervisingprogram interns as appropriate.

• Develop, manage and execute marketing and communicationsefforts to promote OCINO initiatives. Work with the SeniorExecutive Director in support of ongoing outreach efforts acrossthe entire Penn ecosystem and local early stage investmentcommunity. The role will serve as the primary manager andadministrator for the OCINO website

• Serve as primary administrator of OCINO's CRM database,overseeing all aspects of data management, including reportgeneration and analytics to support OCINO leadershipdecision-making and program evaluation.

• Identify, cultivate and maintain strong relationships withrelevant internal and external innovation stakeholders to supportthe growth and sustainability of OCINO initiatives, and tocontinually expand OCINO's impact on the Penn community

• Manage designated financial operations for relevant OCINOprograms including budget tracking, ensuring compliance withUniversity policies and financial procedures.

• Identify and implement process improvements to enhance OCINOteam effectiveness and operational efficiency. Partner with thePenn Center for Innovation (PCI) as needed on select projects andadministrative needs

Qualifications

• Bachelor of Science and 2 to 3 years of experience in programmanagement, operations, higher education administration orequivalent combination of education and experience isrequired.

• Demonstrated experience of successfully planning and managingmulti-stakeholder programs in a highly innovative environment.

• A high level of proficiency in Microsoft Office Suiteapplications, including Word, Excel, PowerPoint, Teams, and Outlookalong with experience using Salesforce or a comparable CRM/databasesystem is required.

• Strong written and verbal communication skills, including theability to create and edit content for reports, web, or marketingmaterials, as well as communication with internal and externalpartners/stakeholders.

• Demonstrate excellent organizational and project managementskills, strong attention to detail, and the ability to managemultiple priorities independently.

• Experience working within a university, innovation, venturecapital, startup, or entrepreneurial ecosystem preferred.

• Experience developing or supporting marketing andcommunications strategy, including digital and social mediaoutreach, is desired.

• Experience with financial processing and budget tracking areadvantageous.

• Demonstrated ability to identify opportunities for operationalimprovement and implement system enhancements is alsopreferred.

Application Requirement

• A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you toupload your Resume/CV; multiple documents are allowed.

**Position contingent upon funding

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Provost's Center

Pay Range

$65,628.00 - $75,000.00 Annual Rate

Salary offers are made based on the candidate's qualifications,experience, skills, and education as they directly relate to therequirements of the position, and in alignment with salary rangesbased on external market data for the job's level. Internalorganization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer.Candidates are considered for employment without regard to race,color, sex, sexual orientation, religion, creed, national origin(including shared ancestry or ethnic characteristics), citizenshipstatus, age, disability, veteran status or any class protectedunder applicable federal, state or local law.

Special Requirements

Background checks may be required after a conditional job offer ismade. Consideration of the background check will be tailored to therequirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Pennoffers comprehensive medical, prescription, behavioral health,dental, vision, and life insurance benefits to protect you and yourfamily's health and welfare. You can also use flexible spendingaccounts to pay for eligible health care and dependent careexpenses with pre-tax dollars.

• Tuition: Take advantage of Penn's exceptional tuitionbenefits. You, your spouse, and your dependent children can gettuition assistance here at Penn. Your dependent children are alsoeligible for tuition assistance at other institutions.

• Retirement: Penn offers generous retirement plans tohelp you save for your future. Penn's Basic, Matching, andSupplemental retirement plans allow you to save for retirement on apre-tax or Roth basis. Choose from a wide variety of investmentoptions through TIAA and Vanguard.

• Time Away from Work: Penn provides you with asubstantial amount of time away from work during the course of theyear. This allows you to relax, take vacations, attend to personalaffairs, recover from illness or injury, spend time withfamily-whatever your personal needs may.

• Long-Term Care Insurance: In partnership with GenworthFinancial, Penn offers faculty and staff (and your eligible familymembers) long-term care insurance to help you cover some of thecosts of long-term care services received at home, in the communityor in a nursing facility. If you apply when you're newly hired, youwon't have to provide proof of good health or be subject tounderwriting requirements. Eligible family members must alwaysprovide proof of good health and are subject to underwriting.

• Wellness and Work-life Resources: Penn is committed tosupporting our faculty and staff as they balance the competingdemands of work and personal life. That's why we offer a widevariety of programs and resources to help you care for your health,your family, and your work-life balance.

• Professional and Personal Development: Penn provides anarray of resources to help you advance yourself personally andprofessionally.

• University Resources: As a member of the Penn community,you have access to a wide range of University resources as well ascultural and recreational activities. Take advantage of theUniversity's libraries and athletic facilities, or visit ourarboretum and art galleries. There's always something going on atPenn, whether it's a new exhibit at the Penn Museum, the latestmusic or theater presentation at the Annenberg Center, or the PennRelays at Franklin Field to name just a few examples. As a memberof the Penn community, you're right in the middle of theexcitement-and you and your family can enjoy many of theseactivities for free.

• Discounts and Special Services: From arts andentertainment to transportation and mortgages, you'll find greatdeals for University faculty and staff. Not only do Penn arts andcultural centers and museums offer free and discounted admissionand memberships to faculty and staff. You can also enjoysubstantial savings on other goods and services such as new carsfrom Ford and General Motors, cellular phone service plans, movietickets, and admission to theme parks.

• Flexible Work Hours: Flexible work options offercreative approaches for completing work while promoting balancebetween work and personal commitments. These approaches involve useof non-traditional work hours, locations, and/or jobstructures.

• Penn Home Ownership Services: Penn offers a forgivableloan for eligible employees interested in buying a home orcurrently residing in West Philadelphia, which can be used forclosing costs or home improvements.

• Adoption Assistance: Penn will reimburse eligibleemployees on qualified expenses in connection with the legaladoption of an eligible child, such as travel or court fees, for upto two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

The University of Pennsylvania is an equal opportunity employer.Candidates are considered for employment without regard to race,color, sex, sexual orientation, religion, creed, national origin(including shared ancestry or ethnic characteristics), citizenshipstatus, age, disability, veteran status or any class protectedunder applicable federal, state, or local law.