Program Manager, International Medical Exchange

Brown University; Providence (RI); Hybrid; USD 85,000 - 115,000; Full time

Job summary

Brown University seeks a Program Manager to oversee international medical student programs within the Division of Biology and Medicine. You will manage end-to-end experiences for incoming international students and outgoing Brown medical and undergraduate students, ensuring compliance, advising, enrollment, and recruitment across 18 programs.

You will also lead MOUs, partnerships, and program evaluation, while handling budgets, reporting, and TravelSafe.

Qualifications

• Bachelor’s degree required; master’s degree preferred.
• 3–5 years of related experience with international programs.
• Cultural competency and experience with diverse populations.
• Experience with grant coordination and submissions is highly desired.
• Experience with budget management and financial reporting.

Responsibilities

• Oversee and manage all aspects of Brown University’s international medical student programs.
• Lead application and placement processes, advising, enrollment, and recruitment.
• Develop and evaluate MOUs, exchange partnerships and program partnerships.
• Manage TravelSafe, health and wellness concerns, and site visits when needed.
• Coordinate with The Warren Alpert Medical School and other offices to ensure compliance and quality.

Skills

Excellent communication

Organizational skills

Interpersonal skills

Budget management

Collaboration

Multitasking

Problem solving

Fluency in Spanish

Education

Bachelor’s Degree

Master’s degree preferred

3-5 years related experience

Tools

Microsoft Office

Word

Excel

PowerPoint

Adobe

Google Docs

Job description

Summary:

The Program Manager oversees and manages all aspects of Brown University’s international medical student programs within the Division of Biology and Medicine. This role facilitates the end-to-end experience for both incoming international students and outgoing Brown medical (AMS) and undergraduate (PLME) students. The Program Manager leads the application and placement processes, ensuring compliance with institutional requirements, managing student advising, enrollment, and recruitment for 18 active international programs along with program evaluation.

Job Description:

The Program Manager oversees and manages all aspects of Brown University’s international medical student programs within the Division of Biology and Medicine. This role facilitates the end-to-end experience for both incoming international students and outgoing Brown medical (AMS) and undergraduate (PLME) students. The Program Manager leads the application and placement processes, ensuring compliance with institutional requirements, managing student advising, enrollment, and recruitment for 18 active international programs along with program evaluation.

The Program Manager is a critical advocate for student well-being and safety. They manage the TravelSafe system, serve as the main point of contact for health and wellness concerns, and may lead undergraduate group international travel and conduct site visits to international partners if faculty are not available.

To accomplish this work the position maintains appropriate collaborations and partnerships including those within The Warren Alpert Medical School, The Program in Liberal Medical Education, The Office of Global Engagement and Office of International Student and Scholar Services. The role also involves program development, ensuring Memoranda of Understanding (MOUs) execution, supporting development of new exchange partnerships, and evaluating current agreements.

This position requires robust financial and outreach management. The Program Manager oversees all program-related accounts, including budget development and financial reporting oversight while ensuring compliance with university policies. To promote global health equity, they lead the student ambassador initiatives. This position is essential for maintaining the university's global standards, expanding access for students, and facilitating seamless communication between Brown and its international partner institutions.

This is a fixed-term position with a current end date of one year from hire, which may be extended based on available funding.

Job Qualifications:

Education And Experience

• Bachelor’s Degree required; master’s degree preferred
• Plus 3-5 years’ of related experience required
• Cultural competency and experience working with diverse populations required
• Experience working with financial and budget information, including the ability to analyze and reconcile accounts, is highly desired.
• Prior experience with grant coordination and submissions is highly desired
• Prior international program management in an academic environment is highly preferred
• Demonstrated interest in global health and health equity is highly desired
• Fluency in Spanish-language is preferred
• And/or equivalent combination of education and experience

Job Competencies

• Excellent communication, organizational and interpersonal skills; ability to maintain confidentiality
• Superior organization and customer service skills
• Highly proficient in Microsoft Office suite including Word, Excel, PowerPoint, Adobe, and Google Docs
• Meticulous attention to detail and a high degree of familiarity with various offices at Brown, affiliated hospitals and international exchange partner schools
• Ability to perform job duties efficiently and accurately with minimal supervision, effectively prioritize work, multi-task, and easily adjust to changing work priorities and deadlines
• Ability to work both independently and as a member of a team
• Maintain a high degree of professionalism, focus and follow-through
• Maintain tact, patience, diplomacy and sensitivity when dealing with students from another country
• Ability to perform job duties with persistence and tenacity to ensure that the applicants complete the required documents and meet their training requirements in a timely manner

Criminal Background And Education Check Required

Recruiting Start Date:

2026-07-27

Job Posting Title:

Program Manager, International Medical Exchange

Department:

Center for Global Health Equity

Grade:

Grade 9

Worker Type:

Employee

Worker Sub-Type:

Fixed Term (Fixed Term)

Time Type:

Full time

Scheduled Weekly Hours:

37.5

Position Work Location:

Hybrid

Submission Guidelines:

The designated Position Work Location for each position determines the approved modality of work. Positions are classified based on the operational and business needs of the department and may be designated as on-site, hybrid, or remote.

Employees with a designated position work location as remote must reside and perform their work in a state where Brown University is registered to do business. Brown University is a registered employer in the following states: Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C.

Please note that to be considered for a staff position at Brown University, you must submit a separate application for each position you wish to be considered for. Applications are reviewed only for the specific position to which they are submitted and are not automatically considered for future openings.

This position is not eligible for visa sponsorship.

Brown is an E-Verify Employer.

EEO Statement:

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.