Program Manager (Finance) - SR-24

County of Hawai; Hilo (HI); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Flexible working arrangements

Vacation days

Sick leave

13 paid holidays

Tuition reimbursement

Public Service Loan Forgiveness

Retirement plan

Job summary

County of Hawai‘i in Hawaiʻi County seeks a Program Manager to oversee and plan, develop, implement, and evaluate multiple department programs. Responsibilities include policy development, contract management, grant administration, and cross‑department coordination.

The role emphasizes advisory support to agency heads and public, with duties spanning budget, training, and program evaluation. Starting salary is based on qualifications and reflects county benefits.

Qualifications

• Graduation from an accredited college or university with a baccalaureate degree; transcript attached.
• Three years of professional experience conducting studies and analyses related to department programs with planning, coordination, development, implementation, and evaluation.
• Supervisory aptitude.

Responsibilities

• Oversee program planning, development, and implementation with partners from public, private, or community organizations.
• Provide guidance to managers, supervisors, other employees, and the public; coordinate contracts and grants.
• Conduct studies and analyses of agency services and operations.
• Draft and revise policies, procedures, and program goals/objectives.
• Monitor vendor contracts and ensure compliance with contract provisions.
• Prepare budgets and grant applications; participate in budget hearings.

Skills

Program management experience

Contract management

Analytical skills

Supervisory aptitude

Policy knowledge

Education

Bachelor's degree

Job description

A program manager is located at the departmental or division level, with responsibility to oversee and/or to plan, develop, implement, and evaluate activities for one or more of the department's programs; develops, evaluates, revises, and implements policies, standards, operating procedures, goals, and objectives; coordinates work between County departments, community organizations, and vendors; provides advice and consultation to agency heads, supervisors, employees, and the public; and performs other related duties as assigned.

There is one (1) immediate permanent full-time vacancy with the Department of Finance - Property Management Division in Hilo. This position manages the Public Access, Open Space and Natural Resource Preservation (PONC) Maintenance Program and oversees the development of procedures, practices and polices regarding the PONC program. Primary responsibilities of the position also include the contract management, fiscal analysis, program review of stewardship grants and applications, provides guidance, procedural direction, and technical support.

Appointment may be made at any rate within the salary range advertised above at which appropriate qualified applicants can be recruited. Starting salary will be based on the qualifications of the person selected.

The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment.

• Oversees and participates in program planning, development, and implementation work, which may involve work with public, private, or community organizations to plan, develop, and implement programs and activities.
• Serves as program resource and provides advice and consultation to manager, supervisors, other employees, and the public.
• Conducts studies and analyses of major, unprecedented, or controversial issues regarding the agency services and operations.
• Formulates and recommends new or revised policies, operational procedures, program goals and/or objectives.
• Surveys and evaluates customer/client needs and concerns; recommends new programs, changes or enhancements of current programs, and development of new program activities.
• Oversees the implementation of new or revised program plans, policies, work processes, systems, upgrades, etc. to ensure proper coordination and appropriate training of customers/clients; takes necessary action to resolve any problems or conflicts that may occur.
• Collaborates with representatives from other departments, governmental agencies, vendors, and private or community organizations to foster cooperation and effectively implement programs and activities.
• Drafts vendor contracts and monitors services to ensure compliance with contract provisions; advocates for department/County in discussions with vendor regarding services to be performed.
• Facilitates the development of Memorandum of Agreements among appropriate stakeholders.
• Evaluates programs to identify problems, barriers, or processes that impede the effective, efficient, and timely response to customer/client needs; recommends and implements improvements.
• Oversees the maintenance of records; prepares operational reports; evaluates statistics to ensure achievement of objectives and to implement program changes.
• Identifies program needs and potential sources of funding from state, federal, and private sources; prepares grant applications and supporting documentation; supervises and/or participates in the management of grants.
• Keeps abreast of State, Federal, and County laws, ordinances, regulations, and legislation that govern or may impact program; may draft testimony, legislative proposals, or comments as appropriate; evaluates impact and resolves issues or problems.
• Identifies training needs; organizes and coordinates training for customers/clients.
• Participates in the preparation of annual budget requests; may attend budget hearings to justify requests.
• Serves as program liaison and attends meetings with employees, departments, vendors, and private and community organizations regarding program matters.
• May supervise other professionals and personnel as assigned; oversees personnel related matters.
• Performs other related duties as assigned.

Training and Experience:

A combination of education and experience substantially equivalent to:

• graduation from an accredited college or university with a baccalaureate degree (scan and attach a copy of your official college transcript to your application), and
• three (3) years of professional experience that involved the conduct of studies and analyses of programs or projects pertinent to that of the department's programs (e.g. property management and/or contract management) through active participation in the planning, coordination, development, implementation, and/or evaluation process which demonstrated the ability to identify information needs, collect and analyze data, identify problems and alternative solutions, and to recommend an effective course of action, and
• supervisory aptitude*.

License Requirement:

• ability to travel independently to various geographic locations. This requirement may be fulfilled by the possession of a valid State of Hawai`i driver's license (Class 3), a valid comparable driver's license, or use of other means of transportation that meets position needs.

Note:

Foreign transcripts must be accompanied by an official credential evaluation report to determine U.S. equivalency. (Scan and attach a copy of your official credential evaluation report to your application.)

*Supervisory aptitude is the ability or potential of an individual to perform supervisory duties as demonstrated:

• by the successful completion of regular or special assignments which involve some supervisory responsibilities or aspects;
• by serving as a group or team leader, or in similar work in which opportunities for demonstrating supervisory capabilities exist;
• by completion of training courses in supervision accompanied by application of supervisory skills in work assignments; or
• by favorable appraisals by a supervisor indicating the possession of supervisory potential.

Examination:

All applicants who meet the minimum qualification requirements will be assigned a score of 70 points. An education and experience evaluation will be conducted based on the applicant's training, education and experience as presented in the application.

Please read the minimum qualification requirements carefully. Be certain to list all pertinent training and experience, as this may be important in determining your examination score. It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week.

Attach all required documentation (e.g. official transcript, professional license(s)/certification(s), DD-214, etc.) at the time of submitting your application.

Note:

In-person interviews and/or further testing in Hawai'i County may be required at the discretion of the hiring department/agency. If in-person interviews and/or further testing are required, applicants who are referred to the hiring department/agency must be available to participate in person and at their own expense at that phase of the selection process.

Knowledge of:

principles and methodology of program planning and development; research and evaluation methods and techniques; report writing; public relations; effective organization and staff utilization; knowledge and understanding of department's programs and activities, operations, processes, goals and objectives, issues and concerns, policies and procedures, regulations; related state and federal laws and regulations pertinent to the department's program; related state and federal agencies, community organizations and agencies, resources, and services that interact with and have an impact on the department's programs and activities.

Ability to:

plan, organize, coordinate, and implement activities for the development of new or revised programs, policies and procedures; research, analyze, evaluate, and interpret data, reports, and other complex materials, and draft comprehensive reports of findings and conclusions; utilize problem solving techniques in addressing problems, issues, and concerns, and recommend alternative solutions; plan, assign, review, and evaluate work of others; organize and coordinate operational activities; interpret and explain pertinent federal and state policies and procedures, regulations, etc., to a variety of audiences; communicate clearly and effectively, both orally and in writing; prepare clear and concise reports; develop and maintain effective working relationships with others; and speak effectively before groups.

Physical Requirements:

Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.

Physical Effort Grouping:

Light

Benefits of County employment:

The County of Hawai‘i offers a competitive compensation package. Your total compensation is comprised of your salary and a generous range of valuable benefits, subject to eligibility requirements.

• Flexible Working Arrangements: Options may include alternate work schedules (4-10) and flexible working hours. (Not all Departments/Agencies participate and not all positions are eligible.)
• Vacation: Start accruing paid vacation time immediately upon hire – up to 21 days per year.
• Sick Leave: Start accruing paid sick leave time immediately upon hire – up to 21 days per year.
• Holidays: The County provides 13 paid holidays per year (plus General Election Day when applicable).
• Training and Development: The County has a variety of training and development opportunities for employees.
• County Tuition Reimbursement Program: This scholarship program rewards employees who take the initiative to advance their education and learning.
• Public Service Loan Forgiveness (PSLF) Program: You may be eligible for this federal program which forgives portions of federal student loans for individuals working in public service.
• Retirement Plan: The Employees’ Retirement System is a qualified defined benefit public pension plan that provides retirement, disability, survivor and other benefits to all eligible full-time and part-time county employees in the State of Hawaii as well as their beneficiaries.
• Deferred Compensation: Save additional money for retirement - this voluntary supplemental retirement savings plan allows for the investment of tax-deferred contributions.
• Flexible Spending Plan: Use pre-tax dollars to pay for qualified dependent care and/or medical expenses, as well as insurance premiums.
• Health Benefit Plans: The County of Hawai‘i offers a variety of health benefit plans for eligible employees.
• Employee Assistance Program (EAP): This voluntary assistance program provides employees and their family members with free professional and confidential assistance in overcoming personal and work-related problems.
• Group Life Insurance: Free life insurance policy for active employees.
• Credit Union Membership
• Other Leaves: You may be eligible for other leaves, including Family Leave, Funeral Leave, Leave Sharing, Military Leave, Donor Leave, Victims Protection Leave, as well as leave for Parent-Teacher Conferences, Disaster Relief, Blood Bank Donations, and Jury Duty.

All benefits are subject to eligibility requirements and change due to legislative actions and/or changes negotiated through collective bargaining. Please check out the benefits tab for additional information.

Please scan and attach these supporting documents to your on-line application, if required:

• an official college transcript,
• a valid driver's license,
• a temporary assignment verification,
• professional licenses, and/or
• certificates.

Veterans applying for veteran's preference points shall also scan and attach their DD-214 form and as needed, their VA claim letter to the on-line application.

ELECTRONIC NOTIFICATION TO APPLICANTS:

Please ensure that the email address and mobile phone number you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails and text messages or fail to check your email box or NEOGOV account INBOX in a timely manner. Checking your NEOGOV account INBOX daily is recommended and is the most secure method to check on notices sent to you. This is a new feature created by our vendor, NEOGOV. Please add [e-mail] to your contact list. Open your NEOGOV account using your user name and password. In the upper right hand corner of the account is your name, and under your name, click on INBOX to view all notices sent you. The notices will appear here in the INBOX even in the event you don't receive it on your cell phone, computer, or other electronic device. This is the best way to check and view all notices sent to you.

You will receive a confirmation email upon successfully submitting your application. Failure to receive this confirmation email, indicates that your application was not submitted.