Program Manager DOT Executive Coaching Program (Anticipated)

Navanti Group; Arlington (VA); Hybrid; USD 110,000 - 165,000; Full time

Job summary

Navanti Group is seeking an experienced Program Manager to support an anticipated USDOT executive coaching program for senior leaders across DOT’s Operating Administrations. The role focuses on program implementation, scheduling, staffing, quality control, and performance reporting with limited direct coaching.

Hybrid work in the Washington, DC metro area is expected; some in-person activities may be required.

Qualifications

• Minimum five years of experience working in the federal government.
• Experience in program, project, operations, human-capital, workforce-development, leadership-development, or organizational-development roles.
• Experience coordinating multiple stakeholders, schedules, resources, deliverables, and priorities.
• Strong written and verbal communication skills.
• Experience preparing implementation plans, status reports, trackers, and management briefings.
• Ability to work with senior leaders and handle confidential information.
• Proficiency with Microsoft Teams, Outlook, Word, Excel, PowerPoint, SharePoint, and related collaboration tools.

Responsibilities

• Serve as the primary point of contact for the DOT CO/R, DOT Program Manager, coaches, subcontractors, and other stakeholders.
• Lead the program kickoff meeting and support development of the implementation approach.
• Coordinate coaching requests, participant intake, coach-client matching, scheduling, reassignment, and engagement tracking.
• Monitor coach availability, workload, capacity, and surge coverage across DOT’s 11 Operating Administrations.
• Maintain program schedules, staffing trackers, action-item logs, risk and issue logs, quality-control records, and other program documentation.
• Coordinate individual coaching, team coaching, leadership assessments, and participant-development activities.
• Monitor engagement status, coaching hours, completion, and contractual performance while protecting confidential information.
• Prepare program status reports, implementation materials, meeting documentation, performance summaries, and executive briefings.
• Identify scheduling, staffing, service-quality, confidentiality, or performance concerns and coordinate corrective action.
• Maintain timely communication with DOT and Navanti leadership.
• Support coach onboarding, staffing continuity, succession planning, and surge-capacity management.
• Ensure activities comply with contract requirements, privacy requirements, and coaching standards.

Skills

Program management

Stakeholder coordination

Communication

Documentation

Scheduling

Tools

Microsoft Teams

Outlook

Word

Excel

PowerPoint

SharePoint

Job description

DEVELOP YOUR CAREER
Navanti Group is a young company with significant growth potential, and we offer rapid advancement for those who excel. The success of our company lies in the quality of our people, which is why we will work hard to foster your talents and develop your career.

Do really interesting work
Work on innovative projects in international security, countering radicalization, new media, and business development.

Have a voice
We eschew traditional hierarchies because they stunt potential. We believe everyone has unique value to add regardless of age or title. We celebrate great ideas that can help our clients meet their objectives, and so we have institutionalized the practice of idea-sharing and development at all levels.

We honor drive and excellence
Our meritocratic system provides great rewards to those who excel and drive the business.

Be creative
We encourage fresh thinking because that's what drives innovation in our field.

Navanti provides equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity, sexual orientation, ancestry, national or ethnic origin, age, marital status, handicap, disability, or status as a Veteran. We do not tolerate discrimination in any form and take measures to prevent discrimination against any employee or job applicant. We have a zero-tolerance policy for sexual harassment, exploitation, and/or abuse of power.

Program Manager DOT Executive Coaching Program (Anticipated)

Position: Program Manager DOT Executive Coaching Program (Anticipated)
Location: Hybrid – Washington, DC Metro Area
Employment: Full-Time or Contract
Clearance: Not required
Anticipated Period of Performance: September 30, 2026 through September 29, 2027

Position Overview

Navanti Group is seeking an experienced Program Manager to support an anticipated U.S. Department of Transportation executive coaching program serving senior leaders across DOT’s 11 Operating Administrations.

The Program Manager will serve as Navanti’s primary point of contact for DOT and oversee program implementation, scheduling, administration, staffing coordination, quality control, communication, and performance reporting. This is primarily a program-management position. An International Coaching Federation credential is not required unless the selected individual will also provide coaching services.

Work is expected to involve substantial virtual program coordination. Candidates must also be available for occasional in-person meetings or program activities in the Washington, DC metropolitan area, as required.

*This anticipated position is contingent upon contract award. Submission of an application does not constitute an offer of employment or guarantee placement.

Responsibilities

• Serve as the primary point of contact for the DOT Contracting Officer’s Representative, DOT Program Manager, coaches, subcontractors, and other authorized stakeholders
• Lead the program kickoff meeting and support development of the implementation approach
• Coordinate coaching requests, participant intake, coach-client matching, scheduling, reassignment, and engagement tracking
• Monitor coach availability, workload, capacity, and surge coverage across DOT’s 11 Operating Administrations
• Maintain program schedules, staffing trackers, action-item logs, risk and issue logs, quality-control records, and other program documentation
• Coordinate individual coaching, team coaching, leadership assessments, and participant-development activities
• Monitor engagement status, coaching hours, completion, and contractual performance without accessing or disclosing confidential coaching discussions
• Maintain appropriate separation between program reporting and confidential coach-client information
• Prepare program status reports, implementation materials, meeting documentation, performance summaries, and executive briefings
• Identify scheduling, staffing, service-quality, confidentiality, or performance concerns and coordinate corrective action
• Maintain timely communication with DOT and Navanti leadership
• Support coach onboarding, staffing continuity, succession planning, and surge-capacity management
• Ensure program activities comply with applicable contract requirements, privacy requirements, and professional coaching standards

Required Qualifications

• At least five years of experience working in the federal government
• Demonstrated program, project, operations, human-capital, workforce-development, training, leadership-development, or organizational-development experience
• Experience coordinating multiple stakeholders, schedules, resources, deliverables, and priorities
• Strong written and verbal communication skills
• Experience preparing implementation plans, status reports, meeting materials, trackers, and management briefings
• Demonstrated ability to work with senior leaders and handle sensitive or confidential information
• Proficiency with Microsoft Teams, Outlook, Word, Excel, PowerPoint, SharePoint, and related collaboration tools
• Availability and capacity to support the anticipated period of performance

Preferred Qualifications

• Experience supporting members of the Senior Executive Service, GS-15 leaders, political appointees, or comparable senior executives
• Experience managing an executive-coaching, leadership-development, mentoring, training, or human-capital program
• Experience coordinating professional coaches, consultants, facilitators, trainers, or subject-matter experts
• Experience administering participant intake, matching, scheduling, engagement tracking, and performance reporting
• Familiarity with leadership assessments, 360-degree feedback, Executive Development Plans, or Individual Development Plans
• Experience supporting federal contracts, task orders, blanket purchase agreements, or similar acquisition vehicles
• Project Management Professional certification or other relevant program-management credential
• Familiarity with International Coaching Federation standards and ethics

Equal Opportunity Statement

Navanti Group, LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status.