Program Manager - CCSG & Extramural Research Development

UT MD Anderson

Houston (TX)

Remote

USD 79,000 - 119,000

Full time

28 hours ago

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Benefits offered by this job

Employer-paid medical coverageStarting

Accruals for PTO/Illness Bank

Tuition Assistance Program

Pension through Teachers Retirement

Job summary

The University of Texas MD Anderson Cancer Center is seeking a Program Manager to support CCSG administration, grant management, publication compliance, data management, and executive coordination. The role partners with researchers, faculty, and institutional leaders to ensure federal compliance and successful grant submissions.

The ideal candidate holds a Master’s degree (PhD preferred) with healthcare research administration, project management, and meeting coordination experience.

Qualifications

Master's degree preferred; Bachelor's degree required.
5+ years related experience including 3+ years program management, or 3 years with Master's.
Preferred: 10+ years providing administrative support to senior leaders.

Responsibilities

Support CCSG administration, grant management, and data administration.
Coordinate leadership meetings and prepare agendas/minutes.
Ensure compliance with NIH policies and NIHMS submissions.
Coordinate travel arrangements and executive support tasks.
Assist with administrative process improvements and SOP documentation.

Skills

Project management

Meeting coordination

Executive support

Communication

Team collaboration

Education

Bachelor's Degree

Master's Degree

Tools

EVAL

NIHMS

ASSIST

eRA Commons

Job description

Program Manager

The University of Texas MD Anderson Cancer Center is a world-renowned institution dedicated to cancer patient care, research, education, and prevention. The CCSG Administration Department supports critical Cancer Center Support Grant (CCSG) operations that enable research funding, data management, compliance monitoring, and strategic administrative functions that advance the institution's cancer research mission.

The Program Manager plays a pivotal role in supporting CCSG administration through research administration, grant management, publication compliance, data management, leadership coordination, and executive support. The Program Manager serves as a key liaison across UT MD Anderson, working closely with researchers, faculty, administrators, and institutional leaders. The Program Manager is responsible for ensuring compliance with federal requirements, supporting grant submissions, coordinating leadership activities, and maintaining operational excellence. The Program Manager will contribute directly to the success of CCSG initiatives and strategic objectives across UT MD Anderson.

The ideal candidate will possess a Master's degree, with a PhD preferred, along with experience in healthcare research administration, grant submissions, data collection, executive-level administrative support, project management, and meeting coordination. Candidates should demonstrate exceptional written and verbal communication skills, strong organizational abilities, cultural sensitivity, diplomacy, proficiency with technology and data systems, the ability to manage large volumes of information, and success working collaboratively within a team environment.

Salary Range: Minimum $79,000 ($37.98/hour) - Midpoint $99,000 ($47.60/hour) - Maximum $119,000 ($57.21/hour) based on a 40-hour work week

Why Us?

At UT MD Anderson, the Program Manager supports critical cancer research infrastructure by managing grant administration, compliance activities, funding opportunities, data management initiatives, and leadership coordination that directly contribute to advancing cancer research and innovation. This role offers meaningful opportunities for professional growth through exposure to research administration, federal grant processes, institutional leadership, strategic initiatives, and project management while supporting a mission-driven organization focused on making a difference in the lives of patients worldwide.

Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.

Responsibilities

Institutional Publications Management, Compliance, & Reporting

Support management of the institutional publications database through EVAL.
Partner closely with the CCSG Data Scientist responsible for Institutional Publications Management.
Monitor and resolve cancer-related publications that are not compliant with NIH Public Access Policy.
Coordinate manuscript uploads and reviewer approvals within NIHMS.
Educate co-authors and support staff through meetings and screen-sharing sessions on NIHMS submission processes.
Track NIHMS submission stages including deposit, initial approval, conversion, final approval, and PMCID assignment.
Resolve compliance issues involving NIHMS, co-authors, support staff, and missing manuscript files.
Review EVAL publications to verify author and program affiliations.
Generate publication reports from EVAL as requested.

Research Funding Opportunities & Award Administration

Communicate internal funding opportunities across the organization and facilitate application and award processes.
Solicit CCSG supplement applications and coordinate applicant communications.
Facilitate candidate review processes and support nominee selection.
Notify nominees and coordinate submission requirements.
Generate Click records for CCSG supplement opportunities.
Obtain Cancer Center Director letters of support and required supporting documentation, including biosketches and current and pending support information.
Coordinate with nominee departments to ensure timely submissions.
Track awards and collect progress reports for annual RPPR submissions.
Coordinate external limited submission processes by partnering with the MD Anderson Office of Foundation and Corporate Relations.
Identify faculty reviewers, facilitate reviews, support nominee selection, and participate in process improvement efforts related to changing funding environments.

CCSG Grant Management & Data Administration

Generate Click records for annual RPPR and CCSG competitive renewal submissions.
Collect supporting documentation including biosketches, CPOS documentation, and MFTRP certifications.
Utilize ASSIST and eRA Commons to support annual CCSG RPPR and competitive renewal submissions.
Collect and compile annual progress reports for Multi-project Research Program awards.
Support membership data review and data uploads.
Support publication data management activities.
Assist with the transition from EVAL to Research Logix.

CCSG Administrative Operations

Collaborate with program leaders and administrative staff to collect annual programmatic activity information.
Compile annual programmatic activity data for CCSG competitive renewal activities.
Support annual CCSG External Advisory Board meetings.
Assist with administrative process improvement initiatives.
Document standard operating procedures and workflow processes.
Monitor the CCSG inbox and respond to inquiries within assigned areas of responsibility.

Leadership Support & Executive Administration

Coordinate leadership and committee meetings in collaboration with executive leaders.
Draft and distribute agendas, meeting minutes, and supplemental meeting materials.
Track attendance and follow up on action items.
Schedule large and complex meetings involving institutional leaders across the enterprise.
Prepare and distribute meeting materials on behalf of the Executive Director, CCSG Administration.
Schedule internal team meetings as needed.
Coordinate travel arrangements and reimbursement activities for the Executive Director.
Perform additional duties as assigned.

EDUCATION

Required: Bachelor's Degree
Preferred: Master's Degree

Work Experience

Required: 5 years Related experience to include three years program management. or
Required: 3 years Experience required with Master's degree.
May substitute required education degree with additional years of equivalent experience on a one to one basis.
Preferred: At least 10 years in providing administrative support to executive/senior leaders of large organizations and meeting coordination. Project management experience. Strong organizational skills and demonstrated expertise with computer software. Ability to process large amounts of information quickly. Experience working in a team environment.

The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.

This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information