Grant Program Coordinator Biostatistics

UT MD Anderson; Houston (TX); Hybrid; USD 69,000 - 103,000; Full time

Benefits offered by this job

Relocation assistance available

Referral bonus available

Hybrid onsite/remote work

Pivotal position

Job summary

UT MD Anderson is seeking a Grant Program Coordinator in the Biostatistics department to manage grant budgets, monitor expenditures, and coordinate both pre-award and post-award activities. The role supports faculty and leadership in ensuring compliance, financial accountability, and efficient research operations.

The ideal candidate will have education and professional capabilities in research administration, strong organizational and analytical skills, and experience working with faculty and

Qualifications

• Bachelor's degree required.
• Three years extensive administrative experience; with Master's degree, one year experience.
• Direct experience with grant management preferred.
• Excellent organizational, analytical and communication skills.

Responsibilities

• Assist faculty with grant budget preparation and proposal development.
• Support proposal requirements and submission-related documentation.
• Maintain Biosketch and Other Support documentation with admin staff.
• Track proposal status through submission and review.
• Prepare changes of funds and end dates (ePAFs).
• Maintain departmental ePAF tracking list with historical data.
• Review reports to identify funding and personnel changes.
• Prepare monthly ePAFs and verify processing.

Skills

Grant administration

Budget preparation

Financial reconciliation

Reporting

Pre-award & post-award

Education

Bachelor's Degree

Master's Degree (preferred)

Tools

Coeus

Job description

UT MD Anderson is a leading institution focused on cancer care, research, education, and prevention. Within the Department of Biostatistics, this role supports the administrative and financial management of research grants and contracts, helping faculty and leadership maintain compliance, fiscal accountability, and effective research operations.

The Grant Program Coordinator serves as a key resource for pre-award and post-award grant administration. The Grant Program Coordinator works closely with faculty, administrative staff, and research leadership to coordinate financial activities, monitor funding, and support effort reporting. The Grant Program Coordinator contributes to the success of departmental research programs through accurate grant management and financial oversight.

The ideal candidate has education, experience, and professional capabilities related to research administration, grant coordination, financial reconciliation, and reporting. Experience supporting grant-funded research programs, preparing budgets, monitoring expenditures, and working with faculty and institutional stakeholders is highly desirable. The successful candidate demonstrates strong organizational, analytical, communication, and problem-solving skills while effectively managing multiple priorities in a complex research environment.

At UT MD Anderson, this role directly supports groundbreaking cancer research by providing essential grant and financial management services that enable faculty and research teams to advance scientific discovery. The position offers opportunities to develop expertise in research administration, sponsored programs, financial analysis, regulatory compliance, and institutional systems while contributing to a mission-driven environment focused on improving lives through research, education, prevention, and patient care.

• Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
• Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
• Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
• Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.

Responsibilities

Pre-Award Services

• Assist faculty with grant budget preparation and proposal development activities
• Support proposal preparation requirements and coordinate submission-related documentation
• Collaborate with administrative assistants to maintain current and accurate Biosketch and Other Support documentation
• Track proposal status throughout the submission and review process
• Prepare change of source of funds and change of funding end date ePAFs
• Maintain a departmental ePAF tracking list that includes historical, current, and future actions
• Review institutional and departmental reports to identify upcoming funding and personnel changes
• Prepare monthly ePAFs and verify accurate processing and completion

Post-Award Grant Administration

• Reconcile grant activity and monitor expenditures across assigned accounts
• Provide grant status reports and financial projections to the Research Department Administrator, Chair, and faculty as requested
• Monitor faculty effort on grants managed by other departments and coordinate follow-up activitiesAssist with effort reporting and reconciliation of effort-related issues
• Reconcile and report on non-grant funding sources
• Support financial oversight and compliance activities associated with grants and contracts

SPORE Reporting Support

• Gather publication and programmatic data required for SPORE progress reporting
• Track expenditures and prepare supporting financial information for reporting activities
• Assist in the preparation of SPORE progress reports and related documentation
• Support the development and maintenance of other SPORE-related materials as needed

Effort Reporting & Compliance

• Prepare effort cards prior to faculty certification
• Coordinate with faculty and Grants & Contracts personnel to ensure accurate effort certification
• Review supporting documentation and correspondence related to effort reporting
• Assist in resolving discrepancies between actual and planned effort commitments
• Support ongoing compliance with institutional and sponsor requirements

Additional Responsibilities

• Master the use of Coeus and related grant administration systems
• Attend and complete available grant-related training opportunities as operational schedules permit
• Work independently to resolve complex administrative and financial issues
• Apply effective interpersonal, organizational, and problem-solving skills in a large research department
• Perform other duties as assigned

EDUCATION:

• Required: Bachelor's Degree
• Preferred: Master's Degree

EXPERIENCE:

• Required: Three years extensive administrative experience. With Master's degree, one year experience. May substitute required education degree with additional years of equivalent experience on a one to one year basis.
• Preferred: Direct experience with grant management.

The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.

This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information

• Requisition ID: 183664
• Employment Status: Full-Time
• Employee Status: Regular
• Work Week: Days
• Minimum Salary: US Dollar (USD) 68,500
• Midpoint Salary: US Dollar (USD) 85,500
• Maximum Salary : US Dollar (USD) 102,500
• FLSA: exempt and not eligible for overtime pay
• Fund Type: Soft
• Work Location: Hybrid Onsite/Remote
• Pivotal Position: Yes
• Referral Bonus Available?: Yes
• Relocation Assistance Available?: Yes