Program Manager

University of Texas MD Anderson Cancer Center; Houston (TX); Hybrid; USD 52,000 - 79,000; Full time

Benefits offered by this job

Medical coverage starting day one

PTO and Extended Illness Bank

Tuition Assistance Program

Pension through TRS and related plans

Job summary

The University of Texas MD Anderson Cancer Center is seeking an Executive Assistant to support the Chair, Deputy Chair, and senior faculty within the Department of Immunology. The role coordinates calendars, travel, meetings, and strategic initiatives, ensuring timely communications and flawless daily operations across leadership and affiliated programs.

Hybrid schedule with onsite expectations at Texas Medical Center, and the opportunity to engage with high-level stakeholders while contributing

Qualifications

• Bachelor's degree required; Master's preferred.
• Five years of related experience including 3 years in program management.
• Experience providing high-level administrative support to senior leadership.
• Ability to interact professionally with senior leadership, faculty, staff and external stakeholders.

Responsibilities

• Assesses support needs and manages day-to-day office operations for the Chair, Deputy Chair, select faculty, Immunology institute members, and Department Administrator.
• Maintains coordination with leadership to ensure continuity of activities, scheduling, travel, and engagements across roles.
• Prepares documents, correspondence, and presentations with strong writing and organizational skills.
• Supports strategic and programmatic initiatives, including those involving JPAI.
• May supervise assigned staff and assist with faculty recruitment and onboarding processes.

Skills

Executive support

Calendar management

Travel planning

Stakeholder coordination

Education

Bachelor's Degree

Master's Degree

Tools

Microsoft Office

CRM software

Job description

The University of Texas MD Anderson Cancer Center is a world-renowned institution dedicated to cancer patient care, research, education, and prevention. Through groundbreaking scientific discoveries and innovative treatment approaches, UT MD Anderson advances efforts to eliminate cancer and improve patient outcomes worldwide.

The Department of Immunology at UT MD Anderson seeks to determine the fundamental cellular and molecular mechanisms by which the body recognizes and eliminates pathogens and to apply those findings to develop immune-based therapies for previously treatment-resistant cancers. The Executive Assistant plays a critical role in supporting departmental leadership, faculty, and key initiatives. The Executive Assistant coordinates complex administrative operations, strategic projects, and leadership activities that advance the department's mission. The Executive Assistant serves as a trusted partner to leadership while ensuring seamless daily operations across the department and affiliated programs.

The ideal candidate will have prior administrative support experience. Demonstrated experience providing high-level administrative or executive support and ability to interact professionally and effectively with senior leadership, faculty, staff, and internal and external stakeholders is highly desirable.

Minimum $37.98/hour - Midpoint $47.60/hour - Maximum $57.21/hour

Work Location: Texas Medical Center

Schedule: Hybrid; expected to come onsite at least twice a week and additional based on business needs.

Why Us?

• Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
• Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
• Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
• Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.

Responsibilities

Executive Support

• Assesses support needs, provides comprehensive administrative support, and manages day-to-day office operations for the Chair, Deputy Chair, select faculty, Immunology James P. Allison Institute (JPAI) members, and Department Administrator.
• Maintains ongoing coordination with JPAI administrative leadership to ensure continuity of the Chair's activities, alignment of priorities, and seamless management of scheduling, travel, and leadership engagements across roles.
• Serves as an effective problem-solving liaison for internal and external stakeholders, using strong interpersonal, decision-making, organizational, and planning skills.
• Prepares, processes, maintains, and approves documents necessary for effective departmental operations.
• Schedules meetings and teleconferences, polls attendees, prepares agendas, and distributes meeting materials.
• Manages calendars, travel, and expense reports for the Department Chair, Deputy Chair, select faculty, and Department Administrator.
• Composes formal and informal correspondence, reports, and presentations using strong writing, presentation, and grammatical skills.
• Assists the Chair with faculty evaluations, timeline communication, and related documentation.
• Supports leadership in coordinating strategic and programmatic initiatives, including those involving the JPAI.
• May supervise or provide direction to assigned staff.

Departmental and Program Management Support

• Coordinates departmental activities in alignment with institutional policies, strategic priorities, and programmatic goals.
• Plans and executes events, meetings, site visits, and stakeholder engagements for departmental, institutional, and JPAI audiences.
• Coordinates activities and communications between the Department of Immunology and JPAI to support shared initiatives and ensure alignment of priorities.
• Supports program management efforts involving faculty, departmental leadership, JPAI leadership, and institutional partners.
• Tracks program deliverables, deadlines, action items, and follow-up needs for key departmental and JPAI-related initiatives.
• Manages faculty administrative processes, including appointments, onboarding, promotions, awards, committee documentation, and related submissions.
• Assists with faculty recruitment efforts, including coordination of recruitment materials, recruitment grant applications, space requests, supporting documentation, candidate site visits, scheduling, logistics, and itineraries.
• Supports onboarding of new faculty, including orientation coordination and ensuring administrative readiness of assigned laboratory and office space.
• Coordinates with departmental, institutional, and JPAI stakeholders to prepare laboratory and office space for incoming Immunology and JPAI faculty in 1SCRB lab and office areas.

Project Management

• Leads and supports special projects for the Chair, Deputy Chair, select faculty, and Department Administrator.
• Coordinates projects across the Department, Division, other departments/divisions, JPAI, and institutional leadership to ensure timely completion and alignment with leadership priorities.
• Supports planning, execution, tracking, and reporting of strategic and programmatic initiatives, including those involving JPAI.
• Monitors progress on key initiatives and provides status updates, recommendations, and follow-up to leadership.
• Participates in strategic planning efforts and may represent leadership on committees or in meetings.

EDUCATION

Required: Bachelor's Degree

Preferred: Master's Degree

WORK EXPERIENCE

Required: Five years of related experience, including 3 years of program management experience; OR Three years of experience with a Master's degree

Preferred: Prior administrative support experience is a must. Demonstrated experience providing high-level administrative or executive support and ability to interact professionally and effectively with senior leadership, faculty, staff, and internal and external stakeholders is highly desirable.

May substitute required education degree with additional years of equivalent experience on a one-to-one basis

The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.

This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.

Additional Information

• Requisition ID: 182508
• Employment Status: Full-Time
• Employee Status: Regular
• Work Week: Day/Evening, Days
• Minimum Salary: US Dollar (USD) 79,000
• Midpoint Salary: US Dollar (USD) 99,000
• Maximum Salary : US Dollar (USD) 119,000
• FLSA: exempt and not eligible for overtime pay
• Fund Type: Hard
• Work Location: Hybrid Onsite/Remote
• Pivotal Position: No
• Referral Bonus Available?: No
• Relocation Assistance Available?: No