Program Manager, Campus Visits and Events

asu; United States; On-site; USD 44,000 - 54,000; Full time

Job summary

Arizona State University seeks an Outreach Analyst 2 to develop community outreach activities and coordinate fundraising to strengthen ties with the local community.

The role supports campus visit and recruitment experiences, leading the Polytechnic campus initiatives and student leadership programs. It requires strong organizational, communication, and project management skills and a commitment to engaging prospective students and families with ASU’s enrollment goals.

Qualifications

• Bachelor's degree with 3 years of relevant experience, or an equivalent mix of experience and training.
• Experience appropriate to the assignment/field.
• Ability to achieve comparable knowledge, skills, and abilities.

Responsibilities

• Partner with Polytechnic campus and Admission Services leadership to plan campus visits and events.
• Supervise student leadership programs at the Polytechnic campus.
• Coordinate staffing, scheduling, logistics, and participant communications for campus visits and events.
• Develop and maintain partnerships across university departments to ensure coordinated visits and events.
• Assess program effectiveness and implement improvements based on data and feedback.

Skills

Project management

Communication

Relationship-building

Team leadership

Education

Bachelor's degree or higher

Job description

Job Profile

Outreach Analyst 2

Job Family

Outreach Programs

Time Type

Full time

Minimum Qualifications

• Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary

Develops community outreach program activities and coordinates program fundraising to promote stable and productive relationships between the university and local community.

Job Description

Position Salary: $49,000 per year

At Arizona State University, we measure ourselves not by whom we exclude, but rather by whom we include and how they succeed. In Admission Services, we are passionate about helping students find their right university fit and working together to achieve our enrollment goals. Creating an engaging and memorable campus visit experience is an important part of that process, helping prospective students and their families understand what Arizona State University has to offer and envision themselves as Sun Devils.

The Program Manager at the Polytechnic campus plays a key role in creating, coordinating and continuously improving campus visit and recruitment experiences for prospective students, families and groups.We know that visiting campus is critical to the process of choosing a university, and the Program Manager at the Polytechnic Campus is instrumental in creating engaging and informative experiences to help students find their fit. As a member of the Recruitment Events & Campus Visits team, this position provides leadership for the Polytechnic campus visit experience and the StART and Devils' Advocates Student Leadership program. The Program Manager works collaboratively with Admission Services leadership, academic units, university partners, student leaders and campus stakeholders to deliver welcoming, engaging and personalized experiences that support student recruitment and enrollment goals.

The Program Manager is expected to identify opportunities to enhance the campus visit experience through data, visitor feedback, emerging trends and collaboration with campus partners. This position requires a highly organized, solution-oriented professional who is comfortable making decisions, managing competing priorities, solving problems in real time and taking ownership of the recruitment experience. The successful candidate will demonstrate strong relationship-building, communication and project management skills and a commitment to creating experiences that help prospective students see their place at ASU.

Essential Duties

• Partner with Polytechnic campus and Admission Services leadership to establish a vision for campus visits and events that reflects the unique Polytechnic experience and supports enrollment goals and initiatives.
• Supervise the Admission Services student leadership programs at the Polytechnic campus (StART and Devils' Advocates), overseeing training, professional development, recruitment, membership growth, and retention.
• Foster student employee engagement and development through mentorship, leadership opportunities, and relationship-building.
• Manage the facilities, operations, and resources supporting Admission Services visits and events at the Polytechnic campus.
• Manage the Administration 140 facilities at the Polytechnic campus.
• Monitor expenditures related to assigned programs throughout the year to ensure expenditures are spent efficiently, effectively and appropriately.
• Plan, implement, and evaluate campus visit programs and events for prospective first-year, transfer, international, and graduate students and their families, ensuring alignment with Admission Services, Academic Enterprise Enrollment, and ASU priorities.
• Oversee professional and student staff activities, including coordination of staffing, scheduling, logistics, and participant communications for on- and off-campus programs and events.
• Coordinate group visits for all four Phoenix Metropolitan ASU Campuses.
• Develop and maintain effective partnerships across university departments to ensure campus visits and events are coordinated efficiently and comply with applicable policies, procedures, and requirements.
• Review and coordinate event-related communications and materials, including email and print collateral, RSVP sites, and confirmation messages, in partnership with communications staff.
• Assess program effectiveness by developing evaluation methods, analyzing results, identifying opportunities for improvement, and recommending or implementing changes to program goals, objectives, and operations.
• Prepare proposals, ongoing recommendations, and periodic reports for leadership regarding campus visit and event programming, operations, and strategic priorities.
• Maintain and administer databases and other systems essential to the planning, coordination, and evaluation of campus