Program Manager – Army Conferences Support

Jobtailor; Virginia (MN); On-site; USD 90,000 - 130,000; Full time

Job summary

Jobtailor is seeking a senior Event Planner to manage DoD and Army protocol conferences in the National Capital Region. You will serve as the single point of contact between the sponsor and government planners, coordinate lodging, meals, facilities, and speaker arrangements, and lead on-site execution.

This role requires an active SECRET clearance, a Bachelor's degree, and at least three years coordinating large government events.

Qualifications

• Bachelor's degree and a minimum of three years coordinating conferences, including lodging, meals, facilities, transportation, and speaker coordination.
• Active SECRET clearance required.
• Experience supporting DoD, Army, or other Federal Government conferences, particularly senior leader forums.

Responsibilities

• Coordinate DoD/Army conferences and events, including lodging, meals, facilities, transportation and speaker coordination.
• Lead on-site staff, subcontractors, and venue personnel during execution.
• Develop and maintain the QC Plan and ensure performance against the QASP and PPS.

Skills

Active SECRET Clearance

Leading Event Teams

DoD / Army conferences experience

Education

Bachelor's degree

PMP or Equivalent Project Management Credential

Tools

Conference Planning Software

Registration Software

Job description

• Serve as the single, consistent point of contact between ROGERCO and the COR and Government planners throughout each planning cycle.
• Attend all In-Process Reviews (IPRs) and coordination meetings and represent the company on-site during events.
• Translate Government conference requirements, agendas, and attendee data into executable event plans.
• Direct venue research, comparisons, and AR 1-50 compliant cost estimates for candidate venues, securing lodging at or below the per diem rate.
• Lead final site visits and walk-through rehearsals, and direct on-site staff, subcontractors, and venue personnel during execution.
• Develop and maintain the Quality Control (QC) Plan and ensure performance against the QASP and Performance Requirements Summary.
• Oversee Other Direct Cost (ODC) tracking, monthly financial status reports, and delivery of actual cost and attendee data within 15 days of each event.
• Maintain the lessons-learned log and lead after-action reviews with the COR and conference sponsor.
• Coordinate optional services when ordered, including conference microsite, printed binders, audiovisual support, and hybrid delivery.
• Provide event planning and execution support to the Army Protocol office when not engaged in active conference planning.

Requirements

• Must possess an active SECRET clearance.
• Bachelor's degree and a minimum of three years of experience coordinating conferences or comparable events, including lodging, meals, facilities, transportation, and speaker coordination.
• Demonstrated experience supervising employees and directing event teams.
• Working knowledge of AR 1-50 (Army Conference Policy) and conference approval, documentation, and reporting requirements.
• Familiarity with the Joint Travel Regulations (JTR), GSA per diem structure, and Government cost estimating practices.
• Proven ability to manage multiple concurrent events and competing priorities in a high-tempo environment.
• Strong communication skills for interfacing with senior Government leaders, protocol staff, and vendors.
• Experience supporting DoD, Army, or other Federal Government conferences, particularly senior leader or General Officer forums.
• Experience planning events within the National Capital Region.
• Familiarity with Army Protocol operations and distinguished visitor (DV) support.
• Proficiency with conference planning and registration software.
• PMP or equivalent project management credential.

Core Competencies

Demonstrates expertise in event planning and execution, particularly within the context of government and military protocols. Proficient in managing multiple concurrent events while ensuring compliance with relevant regulations and quality standards.

Highest-signal resume keywords

• Active SECRET Clearance
• Event Planning and Execution
• AR 1-50 Compliance
• PMP or Equivalent Project Management Credential
• Strong Communication Skills

ATS Optimization Keywords

Hard Skills

• Event Coordination
• Cost Estimating
• Quality Control (QC) Plan Development
• Financial Status Reporting
• Lodging and Transportation Coordination
• Speaker Coordination
• Venue Research and Comparisons
• After-Action Reviews
• Managing Competing Priorities
• Conference Planning

Soft Skills

• Supervising Employees
• Interfacing with Senior Government Leaders
• Leading Event Teams

Certifications & Qualifications

• PMP
• Project Management Credential

Industry Keywords

• DoD Conferences
• Army Protocol Operations
• Joint Travel Regulations (JTR)
• GSA Per Diem Structure
• National Capital Region Events

Tools & Technologies

• Conference Planning Software
• Registration Software