Meeting Event Manager II

Jobtailor; California (MO); On-site; USD 65,000 - 90,000; Full time

Job summary

Jobtailor is seeking an experienced events professional to manage end-to-end programs and live events for our clients. You will serve as the primary liaison, lead planning through onsite execution, and work with corporate planners on national meetings and incentive programs.

The role requires 3+ years in meeting or event planning, strong budget ownership, and excellent communication. Travel 50-75% is expected, with passport readiness and U.S. work authorization.

Qualifications

• A bachelor’s degree or equivalent practical experience.
• At least 3+ years of experience in meeting or event planning, incentive programs, association or corporate events, or related hotel, convention, or sales roles.
• International destination experience is a plus.
• Strong working knowledge of end-to-end program and event management.
• Experience with budget ownership and financial forecasting.
• Proven ability to build, manage, and maintain strong client relationships.
• Clear, professional written and verbal communication skills.
• Confidence presenting to clients and stakeholders.
• Ability to manage multiple projects while staying organized, flexible, and detail oriented.
• Must be based in Cincinnati, OH or Santa Clara, CA
• Must have permanent authorization to work in the U.S.; sponsorship is not provided

Responsibilities

• Serve as the primary client liaison and trusted partner for assigned meetings, programs, and events
• Lead programs and events from initial planning through onsite execution
• Partner with Corporate Meeting Planners on National Sales Meetings and National Sales Incentive programs
• Manage project timelines, document creation and retention, logistics, deliverables, and operational details
• Manage event budgets and financials, including forecasting, expense tracking, supplier contract negotiation, profitability, and reconciliation
• Lead and direct cross-functional project teams
• Source, negotiate, and manage hotels, audio-visual partners, DMCs, airlines, and other suppliers
• Conduct site inspections and align program strategy and execution with clients and stakeholders
• Maintain proactive communication with clients and internal partners throughout program lifecycles
• Oversee onsite event delivery, resolve real-time issues, and ensure a high-touch client experience
• Manage VIP logistics and special projects
• Support proposal development, renewals, and ongoing client relationships with operational expertise and strategic input

Skills

Event Planning

Budget Management

Client Relationship Management

Project Management

CVENT Proficiency

Clear Communication

Organizational Skills

Flexibility

Detail Orientation

Presentation Skills

Education

Bachelor’s degree or equivalent practical experience

Tools

CVENT

Microsoft Office

Job description

• Serve as the primary client liaison and trusted partner for assigned meetings, programs, and events


• Lead programs and events from initial planning through onsite execution


• Partner with Corporate Meeting Planners on National Sales Meetings and National Sales Incentive programs


• Manage project timelines, document creation and retention, logistics, deliverables, and operational details


• Manage event budgets and financials, including forecasting, expense tracking, supplier contract negotiation, profitability, and reconciliation


• Lead and direct cross-functional project teams


• Source, negotiate, and manage hotels, audio-visual partners, DMCs, airlines, and other suppliers


• Conduct site inspections and align program strategy and execution with clients and stakeholders


• Maintain proactive communication with clients and internal partners throughout program lifecycles


• Oversee onsite event delivery, resolve real-time issues, and ensure a high-touch client experience


• Manage VIP logistics and special projects


• Support proposal development, renewals, and ongoing client relationships with operational expertise and strategic input

Requirements

• A bachelor’s degree or equivalent practical experience


• At least 3+ years of experience in meeting or event planning, incentive programs, association or corporate events, or related hotel, convention, or sales roles


• International destination experience is a plus


• Strong working knowledge of end-to-end program and event management


• Experience with budget ownership and financial forecasting


• Proven ability to build, manage, and maintain strong client relationships


• Clear, professional written and verbal communication skills


• Confidence presenting to clients and stakeholders


• Ability to manage multiple projects while staying organized, flexible, and detail oriented


• Proficiency with Microsoft Office and CVENT


• Ability to quickly learn new systems and tools


• 50-75% travel required


• Must have an updated passport for travel


• Must be based in Cincinnati, OH or Santa Clara, CA


• Must have permanent authorization to work in the U.S.; sponsorship is not provided

Core Competencies

Demonstrates expertise in end-to-end program and event management, including budget ownership, client relationship management, and logistical coordination. Proficient in utilizing tools like Microsoft Office and CVENT to enhance operational efficiency and deliver high-quality client experiences.

Highest-signal resume keywords

• Event Planning


• Budget Management


• Client Relationship Management


• Project Management


• CVENT Proficiency

ATS Optimization Keywords

Hard Skills

• Event Management


• Budget Forecasting


• Supplier Negotiation


• Logistics Coordination


• Proposal Development

Soft Skills

• Clear Communication


• Organizational Skills


• Flexibility


• Detail Orientation


• Presentation Skills

Industry Keywords

• Meeting Planning


• Incentive Programs


• Corporate Events


• Site Inspections


• Cross-Functional Team Leadership

Tools & Technologies

• Microsoft Office


• CVENT