Program Manager, AI Agent & Support Automation

Bullhorn; Oklahoma City (OK); On-site; USD 128,000 - 173,000; Full time

Benefits offered by this job

Unlimited Planned Paid Time Off

Global Mental Health Support

On-Demand Learning & Development

Quarterly paid volunteer days

Lucrative Employee Referral Program

Company-wide mentor program

Job summary

Bullhorn is seeking a builder to own Sophia, our customer-facing self-service AI agent, built on Salesforce Agentforce. You will tune prompts, governance, guardrails, and measure-and-improve cadences to scale self-service while preserving excellent CX.

From configuration to performance, you’ll own case deflection targets, monitoring, QA, and escalation policies, collaborating with Support Operations, CX Data & Analytics, Enablement, and platform partners, with executive updates on performance.

Qualifications

• 4+ years in support operations, customer experience, conversational/AI design, or a self-service/deflection role at a SaaS or technology company, including hands-on ownership of a self-service or AI support capability.
• Hands-on experience configuring, deploying, and tuning conversational AI agents in production (Agentforce strongly preferred), including Agent Script.
• Prompt engineering experience: designing, testing, and iterating prompts to improve accuracy and behavior.
• Proven case deflection results using self-service AI tooling, with the ability to use data and conversation analysis to evolve self-service over time.
• Salesforce Service Cloud (case management) and Experience Cloud (customer portal) experience. Strong analytical skills, comfortable building dashboards/scorecards and translating metrics into recommendations.
• Excellent written communication, including executive-level summaries.
• Ability to operate as an individual contributor while influencing across functions, with product/project and change management experience.

Responsibilities

• End-to-end ownership of Sophia: configuration, prompting, performance, and success, including subagents, topics, actions, routing, escalation-to-case, and guardrails.
• Designing, testing, and iterating the prompts and instructions that drive the agent's behavior, tone, and accuracy, validated in sandbox with regression testing before every production release.
• Case deflection and containment targets: defining them, driving them, and reporting on them, while protecting CSAT.
• Production monitoring and QA: reviewing transcripts, tracking accuracy and drift, and catching regressions early.
• Guardrails, human-in-the-loop policies, and responsible-AI practices, with a rollback plan for every change.
• Connecting internal and external self-service, and representing Support's needs into Bullhorn's internal AI knowledge initiative.
• Partnering across Support Operations, CX Data & Analytics, Enablement, and platform/vendor contacts, and providing executive-level updates on self-service performance.

Skills

AI design

Prompt engineering

Case deflection

Analytics

Executive communication

Collaboration

Tools

Agentforce

Salesforce Service Cloud

Salesforce Experience Cloud

Job description

Bullhorn's core purpose is to create an incredible customer experience, and the organization has a sharp focus on delivering very high quality products and services to its customers. The company culture is shaped by five Core Values: Ownership, Energy, Speed & Agility, Service, and Being Human. Each value, and its underlying definition, serves as a behavioral guide for employees as they interact with customers and fellow coworkers and is an embedded way of operating across our organization.Bullhorn is a fast-paced and dynamic environment where hard work and outstanding results are rewarded and celebrated. We value those that exhibit an eagerness to learn and a strong natural desire for continuous improvement and we encourage team members to stretch themselves, acknowledge challenges and learn from them. With a strong focus on growth, we provide ample opportunities for career development and prioritize promoting from within. We believe that leaders should care deeply about the development of their employees at all levels, emphasizing emotional intelligence and accountability. Our leaders collaborate closely to ensure the success of their teams, and we work together to achieve shared goals, creating a challenging and rewarding workplace for everyone.

ABOUT THE ROLE

This is a builder role at the intersection of AI, customer experience, and operational excellence. You'll be the single accountable owner of Sophia, Bullhorn Support's customer-facing self-service AI agent (built on Salesforce Agentforce), driving measurable case deflection while keeping the customer experience excellent.You'll inherit strong foundational tooling but will need to diagnose gaps, tune the agent, establish guardrails and governance, and build the measure-and-improve cadences that make self-service durable at scale. This role owns and tunes the system; it doesn't require building it from scratch or writing production code.

WHAT YOU'LL OWN

End-to-end ownership of Sophia: configuration, prompting, performance, and success, including subagents, topics, actions, routing, escalation-to-case, and guardrails. Designing, testing, and iterating the prompts and instructions that drive the agent's behavior, tone, and accuracy, validated in sandbox with regression testing before every production release. Case deflection and containment targets: defining them, driving them, and reporting on them, while protecting CSAT. Production monitoring and QA: reviewing transcripts, tracking accuracy and drift, and catching regressions early. Guardrails, human-in-the-loop policies, and responsible-AI practices, with a rollback plan for every change. Connecting internal and external self-service, and representing Support's needs into Bullhorn's internal AI knowledge initiative. Partnering across Support Operations, CX Data & Analytics, Enablement, and platform/vendor contacts, and providing executive-level updates on self-service performance.

WHAT YOU BRING

• 4+ years in support operations, customer experience, conversational/AI design, or a self-service/deflection role at a SaaS or technology company, including hands-on ownership of a self-service or AI support capability.
• Hands-on experience configuring, deploying, and tuning conversational AI agents in production (Agentforce strongly preferred), including Agent Script.
• Prompt engineering experience: designing, testing, and iterating prompts to improve accuracy and behavior.
• Proven case deflection results using self-service AI tooling, with the ability to use data and conversation analysis to evolve self-service over time.
• Salesforce Service Cloud (case management) and Experience Cloud (customer portal) experience. Strong analytical skills, comfortable building dashboards/scorecards and translating metrics into recommendations.
• Excellent written communication, including executive-level summaries.
• Ability to operate as an individual contributor while influencing across functions, with product/project and change management experience.

NICE TO HAVES

• Salesforce Administrator and/or Agentforce Specialist certification.
• Low-code/scripting ability (Flow, APIs, JSON); builders and 'vibe coders' welcome, production code not required.
• Familiarity with KCS/knowledge management and how article quality affects AI deflection.
• Experience with other AI-assisted support tools and BI/data-visualization tools (e.g., Snowflake, Tableau, Salesforce reports).
• Background in staffing, HR tech, or enterprise SaaS, and experience supporting global teams across US and EMEA time zones.

The annual base salary range for this position is $150,000. In addition, this role is eligible for a target bonus & a comprehensive benefits package

Compensation and Transparency Statement

The posted range represents the good-faith estimate of what we expect to pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. Actual pay within the range will be based on factors such as, but not limited to, experience, skills, qualifications, geographic location, internal equity, and business or organizational needs and affordability. In accordance with state and local pay transparency laws we disclose salary ranges in all job postings and provide additional information upon request.

What we offer...

Benefits eligibility effective DAY ONE including Medical, Dental, Vision, 401(k), 401(k) Match, and more

• Unlimited Planned Paid Time Off
• Global Mental Health Support
• On-Demand Learning & Development
• Quarterly paid volunteer days
• Lucrative Employee Referral Program (eligible for prior to your first day)
• Company-wide mentor program

Bullhorn's core purpose is to create an incredible customer experience, and the organization has a sharp focus on delivering very high quality products and services to its customers. The company culture is shaped by five Core Values: Ownership, Energy, Speed & Agility, Service, and Being Human. Each value, and its underlying definition, serves as a behavioral guide for employees as they interact with customers and fellow coworkers and is an embedded way of operating across our organization.We are a people-first culture where everyone’s contribution is valued and respected. We're looking for smart, forward-thinking individuals who aren't afraid to challenge the status quo and bring fresh perspectives to the table. If you're someone who thrives in a casual, yet fast-paced and agile environment, we'd love to have you join us.