Program Manager 2 - Bauer Executive DBA Program - (496634 )

The Chronicle Of Higher Education, Inc.; Houston (TX); On-site; USD 49,400 - 56,200; Full time

Job summary

The University of Houston System is seeking a Program Manager for the Executive Doctorate in Business Administration program at the Bauer College of Business to assist in administration, event planning, contracts, and travel expenses.

Responsibilities include coordinating communications with participants and staff, managing program schedules, and handling procurement and budget processes per university policies, with evening/weekend availability during spring and fall semesters.

Qualifications

• Oversees program operations, staff supervision, and budget analysis.
• Plans procedures, procurement, contracts, and vendor coordination.
• Manages schedules, events, and communications with students and faculty.
• Develops program materials and social media content.
• Supports assessment, reporting, and marketing campaigns.
• Maintains confidentiality and professional judgment.

Responsibilities

• Coordinate communications with students and faculty regarding sessions and activities.
• Schedule and logistics for defenses, including calendar management.
• Oversee venue selection, contracts, and events planning for DBA events.
• Manage procurement process for program purchases with vendors and payments.
• Process and track student research reimbursements.
• Collaborate with Bauer Communications on marketing campaigns.
• Create content for program social media (LinkedIn, Instagram, Facebook).
• Update DBA program materials (handbook, calendars, resources).
• Available evenings and weekends for virtual classes and residencies.
• Assist with assessment including outcomes, evaluation, benchmarks.
• Collect and analyze data on prospective/admitted/denied students.
• Assist with budget planning, analysis, and reporting for the DBA program.
• Perform other duties as assigned.

Skills

Proficient in Microsoft 365

Advanced in Excel

Graphic design

Written, verbal, and interpersonal

Organizational skills

Time management

Attention to detail

Analytical, critical thinking, problem

Confidentiality and judgement

Education

Master’s degree in Education or Business

Bachelor’s degree in related field

Three years’ experience in student-facing higher education positions

Tools

Concur

SharePoint

ApplyWeb

Job description

Department: Dean's Office BauerCollegeSalary: 49,400 - 56,200

Description

Manages the day-to-day operations of a large university program or department, including the supervision of staff employees, student workers, programs or processes.

• 1. Plans and develops procedures for administering a large or complex department or program.
• 2. Manages fiscal activities, including procurement and budget analysis.
• 3. Provides guidance to subordinate staff and evaluates performance.
• 4. Prepares abstracts, research reports, funding proposals, operations and procedure manuals, and other written material and documentation.
• 5. Creates and reviews reports of expenditures and activities.
• 6. May administer grants and grant-related communications, scholarships and other operations.
• 7. Develops, implements and maintains appropriate policies and procedures.
• 8. May serve as property custodian for the department.
• 9. Performs other job-related duties as assigned.

Additional Position Information

The Program Manager for the Executive Doctorate in Business Administration program at the C. T. Bauer College of Business is responsible for assisting in all aspects of the administration of the program, particularly event planning, contract management, vendor acquisitions, and department travel expenses.

Tasks/Responsibilities

Job duties will include communicating between program participants and managerial staff, creating and updating program schedules, and assisting in planning and managing program events.

• 1. Coordinates communications with students and faculty regarding informational sessions, orientations, and other program activities.
• 2. Coordinates the scheduling and logistics for student proposal and dissertation defenses, including calendar management with students and committee members.
• 3. Oversees venue selection, contracts, and logistical planning for all DBA events.
• 4. Manages the procurement process for program-related purchases by coordinating with vendors, executing contracts, and processing payment vouchers in accordance with university policies.
• 5. Processes and tracks student research reimbursements in accordance with university and program policies.
• 6. Collaborates with the Bauer Communications team on marketing campaigns targeting prospective DBA students.
• 7. Creates content for the program’s social media platforms, including LinkedIn, Instagram and Facebook, in support of strategic initiatives and in compliance with university communications guidelines.
• 8. Assists with updating and maintaining DBA program materials, including the student profile book, student handbook, calendars, and other program resources.
• 9. Available multiple evenings and weekends during the spring and fall semesters to assist with virtual classes and on-campus residencies.
• 10. Assists with assessment efforts to include learning outcomes, evaluation and assessment of programs, services, facilities, and benchmark studies.
• 11. Collects and analyzes data on prospective, admitted, and denied students.
• 12. Assists with budget planning, analysis, and reporting for the DBA program.
• 13. Performs other job duties as assigned.

Skills/Qualifications

• Proficient in Microsoft 365
• Advanced in Excel
• Basic graphic design skills and the ability to create engaging social media content
• Excellent written, verbal, and interpersonal communications skills
• Excellent organizational and time management skills
• Ability to balance multiple deadlines
• Strong attention to detail and accuracy
• Strong analytical, critical thinking, and problem-solving skills
• Ability to maintain confidentiality and sound professional judgement

Preferred Skills/Qualifications

• Experience with Concur, SharePoint, and ApplyWeb
• Experience working with adult/graduate students
• As this program requires dealing with top-level executives, experience in service-oriented industries and client relationships will be highly valued
• Master’s degree in Education or Business.
• Three (3) years’ experience in a student-facing higher education position (admissions, advising, recruiting, etc.)

Notes to Applicant: Please include full work history on resume.

Required Attachments: Cover Letter, Resume

MQ: Education: Requires a thorough understanding of both the theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Experience: Requires a minimum of one (1) year of directly job-related experience. Certification/ Licensing: None.

All positions at the University of Houston-System are security-sensitive and will require a criminal history check.

The University of Houston System and its universities are EqualOpportunity Institutions. Everyone is encouraged to apply.