Program Manager

Stanford University; Palo Alto (CA); Hybrid; USD 65,000 - 73,000; Full time

Benefits offered by this job

Health benefits

Flexible work options

Tuition assistance

403(b) plan

Mental health and wellness programs

Commuter transportation

Job summary

Stanford University, School of Engineering, Computer Science Department, seeks a Program Manager to provide high-level administrative and operational support for the Human Computer Interaction and Movement Lab. The role handles calendars, travel, events, budgeting, purchasing, and sponsored projects coordination.

The ideal candidate will manage complex priorities with initiative, work with faculty, and support students, postdocs, and staff while reporting to the Building Administrative Manager

Qualifications

• High school diploma and six years of administrative experience.
• Advanced computer skills with office software and email applications.
• Excellent organizational and communication skills.
• Ability to prioritize, multi-task, and exercise sound judgment.
• Experience supporting research groups and coordinating calendars/travel is a plus.

Responsibilities

• Manage calendars, travel, events for the supervisor and lab.
• Plan and coordinate complex conferences, seminars, and events within budget.
• Prepare documents and correspondence; assist with grants and reports.
• Create complex reports and spreadsheets; provide briefing materials.
• Coordinate hiring, onboarding, and ongoing support for students and staff.

Skills

Advanced computer skills

Excellent communication

Prioritization & multitasking

Administrative coordination

Education

High school diploma + 6 years admin exp

Tools

Office software

Job description

This position has been deemed critical by the School of Engineering Dean’s Office and is exempt from the hiring freeze.

Note - Visa sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S.

Work Arrangement: This position is eligible for a hybrid work arrangement with a minimum of 3 days/week working at the Stanford main campus, subject to operational needs.

Budgeted Salary: The budgeted base salary range for this position is $46.95 - $53.03 per hour.

The School of Engineering

Stanford Engineering has been at the forefront of innovation for over a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems.

The Computer Science Department

Founded in 1965, the Stanford Computer Science (CS) Department continues to lead the world in computer science research and education. Throughout the past five decades, the Stanford CS Department has influenced society at levels that remain without parallel among academic institutions. Its spin-offs are among the most successful corporate ventures in the world, and many of the leaders in academic and corporate research world are graduates of the Stanford CS Department.

The Computer Science Department is seeking a Program Manager to provide high-level administrative and operational support to the Human Computer Interaction and Movement Lab research groups. The role independently manages complex calendars, communications, travel, events, and day-to-day operations while proactively identifying and resolving administrative issues. Responsibilities include leading logistics for domestic and international meetings, workshops, retreats, and conferences; managing laboratory resources, purchasing (including capital assets), finances, and administrative processes; and working with our sponsored research administrators to support sponsored projects, grant submissions, reporting, and financial tracking. The position also coordinates project milestones and deliverables and partners with faculty and departmental teams on hiring, onboarding, and ongoing support of students, postdocs, visiting researchers, and temporary staff. This role requires exceptional organization, sound judgment, initiative, and the ability to manage multiple complex priorities with minimal supervision. This position reports to the CoDa Building Administrative Manager but works very closely with the faculty leading each of the two research groups.

Responsibilities

Core Duties:

• Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
• Research and/or write background information for meetings. Participate in meetings on supervisor’s behalf, inform after the fact.
• Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
• Plan and schedule calendar(s) without prior consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Create complex reports and spreadsheets which may utilize specialized software and systems. Make recommendations based on reports.
• Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
• Coordinate complex office moves. Plan and coordinate routine remodeling and renovations.
• Analyze and review material and extract pertinent information for briefing purposes.

Positions at this level also include one or more of the following duties:

• In conjunction with financial lead and/or principal investigator, assist with sponsored project research proposal submissions and post award administration.
• Responsible for leading the administrative functions of a program or unit.
• Perform human resources transactional support and/or faculty affairs support; coordinate or manage the visa process.
• Serve as building coordinator.
• Oversee or supervise day-to-day work of other administrative or support staff, student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.

Minimum Education and Experience

High school diploma and six years of administrative experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Advanced computer skills and demonstrated experience with office software and email applications.
• Proven success in following through and completing projects.
• Excellent organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize, multi-task, and assign work to others.
• Ability to take initiative and ownership of projects.
• Ability to routinely and independently exercise sound judgment in making decisions.
• Pay Range $80,379-$150,041
• Pay Frequency Hourly
• Fixed Term N
• Stanford Schools and Units School of Engineering
• Full time or Part time Full Time
• Regular or Temporary Regular
• Job Category Administration
• Posting Date 10/05/2026, 07:04 PM
• Grade G
• Job Identification 201295

Benefits that support you, and your future

18+ PTO days per year

Health benefits start when you start

Flexible work options

$6000+ annual tuition and training assistance

403(b) plan

Mental health and wellness programs

Free and discounted commuter transportation

Applies to regular full-time positions.

Notice to Applicants

The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Stanford University provides job pay ranges representing its good faith estimate of what the university reasonably expects to pay for a particular job. The specific pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate, including but not limited to geographic work location, relevant knowledge, skills and abilities, relevant education, years of relevant experience, depth and breadth of relevant experience, and performance; further including but not limited to other business and organization needs such as the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the university, school/ unit, department, as well as job reporting relationships.

Why work at Stanford

World-changing work in a culture of continuous learning

An inspiring community that values collaboration

High-quality health and wellness benefits that put you and your family first

Access to world-class education and career development, with tuition reimbursement, training assistance, and more