Program Manager

University of Miami; Miami (FL); On-site; USD 75,000 - 110,000; Full time

Job summary

The Coral Reef Futures Lab at the University of Miami Rosenstiel School is seeking a highly organized Program Manager to support the operational, administrative, and collaborative functions of grant-funded research and restoration projects.

This role coordinates timelines, grant reporting, meetings, and communications with researchers, institutions, and stakeholders, while managing PI scheduling and lab workflows.

Qualifications

• Bachelor’s degree required; preference for marine science, environmental science, biology, or related field.
• Exceptional organisational and time management skills, with the ability to manage multiple priorities simultaneously.
• Proactive, resourceful, and able to operate with a high degree of autonomy.
• Strong writing and communication skills, including professional email drafting and stakeholder coordination.
• High level of attention to detail and ability to anticipate needs in a fast-paced research environment.
• Comfort working with academic, scientific, and institutional processes.

Responsibilities

• Coordinate timelines, deliverables, and reporting across multiple active research grants.
• Track and support grant compliance, reporting requirements, and submission timelines.
• Attend grant-related meetings, document key outcomes, and drive follow-up actions across collaborators.
• Facilitate communication among research partners, institutions, and stakeholders to ensure alignment and progress.
• Manage scheduling for the Principal Investigator (PI), including meetings, travel, and key deadlines.
• Manage inbound communications, including high-volume email correspondence, drafting and responding on behalf of the lab or PI when appropriate.
• Oversee administrative processes including permits, purchasing, and university documentation.
• Maintain organised systems for project tracking, documentation, and internal workflows.
• Potential to assist with research and restoration activities as experience and expertise allows, including in the lab and field

Skills

Organizational skills

Time management

Autonomy

Professional writing

Communication

Attention to detail

Education

Bachelor's degree

Tools

Workday

Teams

Slack

Job description

Current Employees:

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The Coral Reef Futures Lab at the University of Miami Rosenstiel School of Marine, Atmospheric and Earth Science is a leading research group focused on coral reef science and restoration. We are seeking a highly organized, detail-oriented Program Manager to support the operational, administrative, and collaborative functions of a dynamic, grant-funded research and restoration portfolio. This role is central to ensuring the seamless coordination of projects, communications, and partnerships across multiple initiatives.

Key Responsibilities

• Coordinate timelines, deliverables, and reporting across multiple active research grants.

• Track and support grant compliance, reporting requirements, and submission timelines.

• Attend grant-related meetings, document key outcomes, and drive follow-up actions across collaborators.

• Facilitate communication among research partners, institutions, and stakeholders to ensure alignment and progress.

• Manage scheduling for the Principal Investigator (PI), including meetings, travel, and key deadlines.

• Manage inbound communications, including high-volume email correspondence, drafting and responding on behalf of the lab or PI when appropriate.

• Oversee administrative processes including permits, purchasing, and university documentation.

• Maintain organised systems for project tracking, documentation, and internal workflows.

• Potential to assist with research and restoration activities as experience and expertise allows, including in the lab and field

Qualifications

• Bachelor’s degree required; preference for marine science, environmental science, biology, or related field.

• Exceptional organisational and time management skills, with the ability to manage multiple priorities simultaneously.

• Proactive, resourceful, and able to operate with a high degree of autonomy.

• Strong writing and communication skills, including professional email drafting and stakeholder coordination.

• High level of attention to detail and ability to anticipate needs in a fast-paced research environment.

• Comfort working with academic, scientific, and institutional processes.

Preferred Attributes

• Experience in program management, research administration, or operations strongly preferred

• Experience supporting grant-funded programs or working within a university or research setting using platforms such as Teams, Slack, Workday

• Experience in coral reef research, marine conservation, or environmental science

The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida.

With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.

We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff